Further Particulars: Director (Programmes and Networks)

ST ANNE’S COLLEGE

FURTHER PARTICULARS: DIRECTOR (PROGRAMMES AND NETWORKS)

Overview:

Department:Academic Office

Salary:Range £40,442 and £48,291(pro rata)

Hours:0.5 FTE

Contract type:Fixed term, for one year, renewable. This is a self-funding post and renewal for the second and subsequent years will depend on the funding generated.

Reporting to: Senior Tutor

Line Manager to: Administrator (Programmes and Networks) and Schools’ Liaison and Outreach Officer

Background information on the College and Academic Office

St Anne’s College

St Anne’s is a modern, informal, academically ambitious College and is one of the largest in the University. It is known for its domestic setting and the diversity of its student body. It is an energetic and friendly co-educational community of some 730 students plus tutors and staff.

St Anne’s has a radical tradition. It can trace its origins back to 1879, and the formation of the Association for the Education of Women in Oxford. It became a College in 1952 and first admitted men in 1979. The College has always set its face outwards towards the world, driven by its commitment to making accessible the opportunities of an Oxford education to those of academic potential who otherwise might not encounter them. The College has over 422 undergraduate students and, in recent years, has built up its graduate community to around 308. It has a small endowment, and relies on its successful vacation conference business and upon the generosity of its large and committed alumnae base to secure its financial stability. For further information about the College, please visit

Academic Office

The Academic Office is responsible for academic affairs related to the junior members of the College, from the initial query about studying at St Anne’s through to the completion of their degrees at Undergraduate, Masters and Doctoral level. It is also responsible for all the staff who teach and maintains records of all the teaching done for the College. It works closely with other College departments responsible for accommodation, catering, fees and charges, IT matters, the Principal’s office and Development. The responsible Fellow is the Senior Tutor whose role also incorporates Tutor for Admissions and Tutor for Graduates. The other members of the team are: Academic Registrar, who acts in respect of the current junior members of St Anne’s College and has operational responsibility for the Academic Office; Deputy Academic Registrar, who manages the admissions process for undergraduates, and is also the College’s Disability Coordinator; Executive Assistant to the Senior Tutor; an Academic Administrator, whose responsibilities include graduate administration; anAdministrator (International Programmes and Networks)who will support the Director as alongside supporting the Senior Tutor and the work of the Academic Office, and a Schools Liaison and Outreach Officer who connects the academic teaching of the College and the University with schools across the country.

Job description

Overview of the role

St Anne’s College is seeking a flexible and committed professional to work as its Director of Programmes and Networks. Working under the direction of the Senior Tutor, supported by an Administrator of Programmes and Networks and a Schools’ Liaison and Outreach Officer, and in collaboration with other staff in the Academic Office, Development Office, Bursary, and Treasury, the post-holder will spend his/her time driving the development, coordination, and planning of programmes aimed at potential applicants or current students. He/she will work with College Officers and the Development Office to ensure the funding of programmes, and supporttheir implementation. He/she will negotiate, develop and maintain effective working relationships with partner institutions. The post offers an exciting opportunity for someone who has business and entrepreneurial skills, is highly organised and adept at managing projects and who at the same time can command credibility in the academic environment in which these programmes exist. The post is designed to fit an average 18.25hours per week, to be calculated on an annualised basis,and the post-holder will be required to work flexibly in order to meet deadlines. The role is designed to be self-funding by the beginning of year two, which means that for the second and subsequent years, the post-holder will be required to generate sufficient new income to cover at least the cost of his/her salary.

The programmes

Academic Summer Schools

St Anne’s has for the last three years held a one-week International Summer School in Asia: in 2014 and 2016 these took place in Hong Kong and in 2015 in Malaysia. These summer schools have been aimed at students of secondary school age who are interested in studying at Oxford or another university. The schools have typically attracted about 170 participants and have in all years been funded by private donations. The college is now exploring the possibility of running another summer school in Asia on a similar basis and/or on a semi-self-financing basis.

St Anne’s is also looking to develop an annual self-sustainable academic summer school in Oxford. This summer school will be aimed at secondary school participants who are interested in studying in Oxford or elsewhere and are attracted to spending a week in St Anne’s in the summer to immerse themselves in Oxford and get a taste of subjects offered at university. This summer school will be run on a fee paying basis using the facilities available at St Anne’s.

The post-holder will take a lead role in driving these projects forward, taking responsibility for the development, planning and running of these summer schools, both overseas and in Oxford. He/she will create the structure, coordinate the recruitment of teachers and students, and manage the events. Considerable time of the post-holder will be devoted to the development and management of the academic summer schools in Oxford, which is a new venture for the College.

Summer Schools run by other providers

St Anne’s also hosts summer schools run by other providers in Oxford. The Director will ensure that these summer schools run on a viable basis for the College, and design and negotiate improvements to the pricing structure where appropriate.

Incubators

St Anne’s has for the first time in 2016 run an Incubator programme to encourage and support students interested in entrepreneurship who wish to develop their own business ideas. The post-holder will oversee and manage this programme, which it is hoped will be run again in future years.

Internships

St Anne’s works with several partner organisations to provide a growing number of internships for its students. These internships provide invaluable experience for students to take their learning into the world beyond academic study. The post-holder will take a lead in coordinating the current internship programmes (which include those funded by the Danson Foundation, Stifel Bank, the Eurex/Deutsche Börse Group, A Year in Japan, Mitsubishi Research Institute), and develop and manage new internship programmes.

Visiting Student Programme

This programme brings about 35 students to St Anne’s from other academic institutions each year. The post holder will be responsible for assisting the Senior Tutor and the Treasurer in managing the relationships with partner Universities and developing new relationships to ensure the sustainability of the programme.

Outreach programmes

The College has a well developed outreach and schools liaison programme to support its aim to encourage and offer opportunity to all those who have the potential to study at Oxford. The post-holder will assist the college both strategically and operationally in continuing to evolve its offering so that the College remains true to its aims and is agile and responsive to changing political, economic, social, technological, legal and environmental factors.

Key responsibilities

• Strategic leadership
• Operational management
• International programme management and oversight
• Contract management
• Personnelmanagement
• Financial management
• Providing support to the Development Officer where required for stewardship of funders
• Monitoring and evaluation
• Representation of the College

The responsibilities and duties of this post will evolve, as the nature of the programmes, schemes and events develop in light of the work and the priorities of the College as a whole.

The position requires out-of-hours attendance at some events, including summer schools, internship launches, and the incubator programme. Hours will be worked on an annualised basis to allow for the peaks and troughs in workload through the year.

The position requires some overseas travel.

Person specification

Key skills required for the post

• Business and financial acumen and evidence of entrepreneurship sufficient to create, plan and implement sustainable academic and academic-related programmes.
• Academic standing sufficient to gain the respect of academic staff and students both in the College and in academic institutions with which the College works.
• Communication skills suitable for high level persuasion, negotiation, liaison and presentation of ideas.
• Excellent interpersonal skills, and the ability to build and maintain effective and cordial working relationships with academics and administrators, funders, and students both in the UK and overseas.
• Ability to prioritise as necessary, work accurately and independently under pressure, and to work collaboratively and flexibly as part of a team with a range of colleagues.
• Attention to detail.
• Sensitivity with the values and aims of St Anne’s College.

Terms and Conditions

Appointment: / The post is to be filled as soon as possible. The appointment will be conditional on confirmation of eligibility to work in the UK. Further information is available at:
Salary: / £40,442 to £48,291 pa depending on experience
Pension: / You will be auto enrolled into the University Superannuation Scheme.
Meals: / Free lunch is provided on working days, when the post holder works either side of lunch.
Parking: / You are eligible to apply for a parking permit for which an annual fee applies.
Hours of working: / Part time, 0.5 FTE (18.25 hour week). Hours will be worked on an annualised basis to allow for the peaks and troughs in workload through the year. Overtime is not usually paid however the college does have a time-off-in-lieu policy.
Annual leave: / 35 days per annum, pro rata, which includes 8 public holidays. The post holder will be expected to take part of this entitlement during the official period of College closure in winter.
Probation period: / Six months

Application process

Further details and an application form are available from our website:

If you would like to apply please download and return an application form with a CV and a covering letter stating why you are interested in, and suitable for, this role to . The closing date is Monday 10th October, 12 noon. We expect to hold interviews on 20th or 21st October.

The policy and practice of St Anne’s College require that all staff are afforded equal opportunities within employment. Entry into employment with the College and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. Applicants are encouraged to complete the equal opportunities monitoring form.

Any enquiries related to these Further Particulars should be directed in the first instance to the Senior Tutor, Dr Shannon McKellar Stephen (Telephone: 01865 274858 or e-mail:).

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