Fund for Voluntary Organisations Social Projects - 2016

FUND FOR VOLUNTARY ORGANISATIONS – SOCIAL PROJECTS - 2016

Check List

Include this Check List with your Application Form. Please make sure to tick ALL the items. Incomplete forms and items not in compliance will not be accepted.

I have read the whole document.
I have filled in all the applicable sections of the application form.
I have marked as not applicable any information requested that is not relevant to the proposed project.
I have included documentation supporting the information requested in all sections.
I have included documentation supporting the information requested in case of work requiring PA authorisation (e.g.PA permit, site plans of area of intervention, technical designs and drawings, etc.).
I produced four (4) ring-bound copies of the completed application form and additional requested information, signed at the end and initialised on each page by the legal representative. Applications which are not ring-bound are AUTOMATICALLY REJECTED AND NOT ACCEPTED.
I produced a CD of the application form.
I have included a copy of the voluntary organisation certificate for our VO and for the other VO, in case of joint-application. Selected VOs will eventually be checked for compliance.
The envelope which contains the application form is addressed to Ms Marlene Borg and VO’s name is clearly written on the back.
If the application is being submitted by a group of organisations:
I have filled in the Section for the partner organisation
I have provided the information and supporting documentation requested for the partner organisation
With the submitted application, I have included an accompanying letter that:
is signed by participating organisations
includes: (1) name of project; (2) participating organisations; (3) the lead partner; and (4) the person legally responsible for the project

For Office use:

Received by the Board for Voluntary Organisations on
Reference Number assigned
Application reviewed on
Decision taken

FUND FOR VOLUNTARY ORGANISATIONS – SOCIAL PROJECTS

Application Form

The Supervisory Council of MCCF:

·  Agreed that there will be one application for social projects that may contain an infrastructural element within it;

·  Agreed that as from this year applications for MCCF funds are open for registered and compliant VOs only.

Terms and Conditions:

·  This application is for two-year projects only;

·  VOs can apply on their own or with another VO (one only). Applications by or with unregistered VOs (in case of collaborative projects) will be automatically disqualified;

·  The maximum amount that a successful application can receive is EUR40,000, while group projects may receive a maximum of EUR90,000.

·  VOs are expected to co-finance 10% of the total amount requested (e.g. EUR2,000 if the request is for EUR20,000. MCCF will finance the remaining EUR18,000). The 10% co-financing can be in kind (voluntary hours).

·  Applications with highly Inflated budgets and/or constituting double-funding (VO receiving funds for the same project from elsewhere) will be disqualified;

·  The infrastructural component (e.g., purchase of vehicles, upgrade of premises, purchase of equipment, etc.) of the application should not exceed 40% of the total amount of the requested grant;

·  VOs will be receiving 40% of the funds on the signing of the contract, 35% on the positive evaluation of the interim report, one year through the project, and 25% following the evaluation of the final report.

·  Funds should be spent on projects described in the application. Funds channelled elsewhere shall be considered a breach of contract and all funding will have to be refunded.

·  Awardees will eventually be required to open a bank account specifically for the project.

·  The MCCF fund operator will not support expenses incurred prior to the date of the signing of the contract.

·  This application form should be completed in full. Organisations are to send four (4) bound copies of the application form and additional information, together with a CD of the same documents, to Ms Marlene Borg, Secretary of the Board for Voluntary Organisations, San Anton Palace, by not later than (closing date). Application should be delivered by hand at the reception of San Anton Palace (opposite Palace’s main door), attention Ms Graziella Zerafa.

·  Where there is more than one participating organisation, only one application is to be sent (four copies and CD) together with an accompanying letter, signed by both organisations. The letter should indicate 1) name of project 2) participating organisations, 3) the lead partner and 4) the person legally responsible for the project.

·  Late applications will not be accepted.

·  The Board will judge the application on the information received by the closing date.

·  Parts of the application that are not filled in will be considered as an indication that the applicant is unable to provide the required information.

·  Every application received will be acknowledged and given a reference number. The reference number will be used in all correspondence sent by and to the Board.

·  All information given is confidential. Personal information is protected and will be used only according to the Data Protection Act.

·  The Board reserves the right of clarification at any time during the selection process. Sporadic inspections may be carried out to confirm information given.

·  Any queries regarding the application may be made in writing and addressed to Ms Marlene Borg at .

SECTION A: GENERAL INFORMATION

1: Name of project (not more than 20 words)

2: Name of organisation/s and registration number of every participating organisation

Name of organisation / Registration number
2.1
2.2

3: Information about the project leader

3.1 Name and surname of co-ordinator of project and position within the entity

3.2 Name of organisation represented by the legal representative

3.3 Information about the organisation’s objectives and activities, mission statement and values (not more than 300 words)

3.4 VAT status of organisation and VAT number (if applicable, copy of VAT certificate is required)

3.5 Postal address of organisation and address of internet site (if applicable)

3.6 Email address of organisation (if applicable)

3.7 Email address of co-ordinator

3.8 Mobile number of co-ordinator

4. Information about the other organisation in the project (if applicable)

4.1 Name of organisation:

4.2 Information about the organisation’s objectives and activities, mission statement and values (not more than 300 words):

4.3 VAT status of organisation and VAT number (if applicable, copy of VAT certificate is required)

4.4 Postal address of organisation and internet site (if any):

4.5 Name and surname of legal representative of organisation

4.6 Email address of legal representative of organisation:

4.7 Mobile number of legal representative of organisation:

4.8 Give details of the proposed project partnership, including different roles within the partnership and how the partnership relationship shall be developed through this project (if applicable, max. 300 words). This section is crucial for the evaluators to judge the feasibility of the partnership.

4.9 Project Organisational Framework

Provide details of the tasks to be assigned to the internal staff and external staff engaged on the Project, identifying type of employment and who/which unit will be assigned to the implementation of the project.

The Project Promoter must also describe the measures of control they intend to adopt in order to verify the performance of external staff (given that responsibility remains in the hands of the Project Promoter)

[max. 100 words]:

Project Organisational Framework

SECTION B: INFORMATION ON PREVIOUS FUNDING

5. INFORMATION ON ANY FUNDS OBTAINED IN THE LAST THREE YEARS (INCLUDING MCCF, EU, ETC.)

(This is to be repeated for every organisation in the project)

5.1 Name of organisation:

5.2 Years when funds were awarded (maximum of 3 years previous to 2016)

5.3 Amount awarded each year:

5.4 Description of funded project (maximum 200 words)

5.5 Status of project

SECTION C: DESCRIPTION OF PROJECT

6. Priorities

The project must contribute towards one or more of the Fund’s priorities for 2016. These priorities reflect Malta’s commitment towards addressing the UN 2030 Agenda for Sustainable Development.

Priority 1: End poverty in all its forms everywhere
Priority 2: End hunger, achieve food security and inmproved nutrition and promote sustainable agriculture
Priority 3: Ensure healthy lives and promote well-being for all at all ages
Priority 4: Ensure inclusive and equitable quality education and promote lifleong learning opportunities for all
Priority 5: Achieve gender equality and empower all women and girls
Priority 6: Ensure avaialability and sustainable management of water and sanitation for all
Priority 7: Ensure access to affordable, reliable, sustainable and modern energy for all
Priority 8: Promote sustained, inclusive and sustainable economic growth, full and productive employment and decent work for all
Priority 9: Build resilient infrastructure, promote inclusive and sustainable industrialisation and foster innovation
Priority 10: Reduce inequality within and among countries
Priority 11: Make cities and human settlements inclusive, safe, resilient and sustainable
Priority 12: Ensure sustainable consumption and production patterns
Priority 13: Take urgent action to combat climate change and its impacts
Priority 14: Conserve and sustainably use the oceans, seas and marine resources for sustainable development
Priority 15: Protect, restore and promote sustainable use of terrestrial ecosystems, sustainably manage forests, combat desertification and halt and reverse land degradation, and halt biodiversity loss
Priority 16: Promote peaceful and inclusive societies for sustainable development, provide access to justice for all and build effective, accountable and inclusive institutions at all levels
Priority 17: Strengthen the means of implementation and revitalise the global partnership for sustainable development

Suggested sites for more information regarding the Sustainable Development Goals:

https://sustainabledevelopment.un.org/?menu=1300

7. Description of project

The description should include details regarding the expenses and should make references to estimates, invoices and permits (where applicable). The voluntary organisation should ensure that the application is accompanied by original copies of the relevant documentation (e.g. quotations, permits, ‘VRT’ certificate,).

7.1 Aims of project, beneficiaries, needs to be addressed, number of people reached (not more than 400 words)

7.2 Starting date: Finishing date:

7.3 Description of actions to achieve aims of project, including a Gantt chart to provide a description of the proposed stages of implementation (not more than 300 words)

7.4 In case where more than one organisation is participating, indicate which organisation is responsible for which part:

7.5 Dates when aims are to be achieved:

7.6 Key results and indicators to measure success:

7.7 Do you envisage risks to the success of the project? What are these risks?

7.8 Details of sustainability of project after period of funding:

7.9 Details of dissemination of funding support given by MCCF:

8. Finances

8.1 Total expenditure of project:

8.2 Detailed description of expenses (salaries of every individual, purchase of equipment and materials etc.) This should be given as follows:

(a) expenses for first year

(b) expenses for second year

8.3 Where more than one organisation is participating, give details of amount of funds each organisation is requesting to finalise its part of the project.

8.4 Details and dates of engagement of personnel for project

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8.5 Estimated Budget Breakdown

Please complete the budget table below:

Budget Headings / Co-financing share / MCCF Funding Share / Total eligible expenditure
(d) = (a) + (b) + (c) / Non-eligible expenditure
(e) / Total project expenditure
(f) = (d) + (e)
Own Resources
(a) / Contribution from Other Sources
(b) / (c) / VAT / Others
€ / € / € / € / % of (f) / € / € / €
Staff Costs
Travel & Subsistence Allowance
Equipment/Apparatus
Rent of premises
Consumables & Supplies
Subcontracting
Infrastructural Costs (if any, not more than 40% of total budget requested)
Expenses related for organisation of activities (e.g. rent of venues, marketing campaigns, etc.)
Indirect Costs (e.g. VAT if organisation is not exempted and any other overheads such as electricity bills)
Any other expenses)
Co-financing (10% of total costs requested)
TOTAL

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*Details of Infrastructural Costs

Itemised details are required (e.g. purchase of pv panels requires items such as labour costs, panels, etc)

Project

8.6 Employment Contracts

If any, please state expected calls for employment costs and the total value for each call [Employer’s Share of Social Security contributions should be quoted separately]:

Name of call / Duration of employment contract / Estimated Value
(Gross Salary + Statutory Bonuses)
(€) / Social Security Contribution
(€) / Total
(€)
TOTAL

8.7 Implementation schedule

In the schedule below, indicate project stages/phases:

Proposed Start Date
(Calendar Date/Month) / Proposed End Date
(Calendar Date/Month) / Actions / Activities To Be Undertaken

(add further rows as required)

9.Planning and Environmental Permits

(if applicable)

Do any of the activities or purchases envisaged within the project require a planning or an environmental permit? [please tick  the relevant box]:

·  YES / 
·  NO / 

If YES, (a) please specify below:

(b) Has the Planning Authority already been contacted at this stage? [please tick  the relevant box]:

·  YES / 
·  NO / 

(c) What was the outcome of discussions with the Planning Authority? [Please also indicate reference to any official correspondence with PA, including permit numbers]:

If NO, please indicate how the Project Leader reached its conclusion that no components of the project require Planning Authority approval:

Application of Council Directive 85/337/EEC on Environmental Impact Assessment (EIA)

Does the project or parts thereof require an EIA? [please tick  the relevant box]:

·  YES / 
·  NO / 

If NO, please provide Planning Authority confirmation:

Data Protection

Personal data transmitted the MCCF Fund Operator within the scope of implementation of projects are processed by the Fund Operator and by the Selection Committee - mandated to implement, monitor, and execute payments, control and audit the project - in accordance with the Data Protection Act, 2001.

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SECTION D: DECLARATION

I, the undersigned, declare that the information given hereunder is correct and complete up to the date of application.

Name and Surname of applicant (legal representative of lead vo):

ID Card No:

Signature:

Date:

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