FULBRIGHTGRADUATE STUDENT PROGRAM IN UKRAINE
Instructions for Completing the Online
Fulbright Foreign Student Program Application
https://apply.embark.com/student/fulbright/international/
The submission deadline is May 16th, 2013, till midnight Ukrainian time
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Please read all instructions carefully before completing the application
STEP 1: Learn requirements for submitting an application
STEP 2: Record your user ID and password in a safe place
Your email address is your user ID. When you created an account for this on-line application, you created a password. An e-mail was sent to you indicating your User ID and Password. Keep this information in a safe place. You can log in and out of the application as frequently as you like; however, you must have your user ID and password.While you cannot change your User ID,if necessary, you can change your password by clicking on “Update My Account” at the top of the Home page of this application.
STEP 3: Complete the application
You do not need to complete this application at one sitting. You can re-enter at anytime and edit your application. But remember that once you submit your application, youcan NO longer make changesto it. All forms in this application are to be completed in English. Items must be answered completely and carefully.
Some helpful tips:
· Avoid using all capital letters when answering items, e.g. name, address, etc. It is better to use upper and lower case, e.g. Ron Smith.
· You can copy and paste information into all text boxes.
· In the text boxes, you must limit your responses to the space provided. Information that exceeds the space provided (the five line word limit) will not display or print. If what you have typed or copied exceeds the size of the box, you must edit it. It is a good idea to ‘preview’ each page of your application to make sure that all your data displays.
· Do not use any Cyrillic letters on any portion of the application as these letters cannot be processed in the Fulbright online system and will be unreadable—and most readers in the U.S. will not be able to understand your entry.
• You can review each page of the application in its PDF format by clicking on the “Preview” button on the upper right-hand corner. Closing out of the PDF view will bring you back to your application.
• You will create essays on pages 4 (Study/Research Objective), 5 (Personal Statement) and 6 (Additional Information). On the essay pages, text entered that exceeds the space provided will display and print. However, it is recommended that you try to keep your essays to 2 pages when possible.
• You have several ways in which you can create your essays.
· You can compose your essay on-line. Please note: there is a 40-minute ‘time out’ function. In other words, you will need to either complete your essay in 40 minutes or periodically save your essay. You will not be able to customize the formatting of your essay.
· You can copy and paste text from another document and edit online. Again, you will have a 40-minute “time-out” function. You will not be able to customize the formatting.
· You can upload text from another document. This is the only option where you will be able to have special formatting, e.g. bold, underline, headers, double spacing, etc. While you cannot edit an uploaded document on-line, you can delete your upload, make your corrections in your document off-line, and upload again.
· Pages 4 (Study/Research Objective) and 5 (Personal Statement) contain a header that displays on the PDF view. Therefore, you must leave a 1½ inch (4cm) margin at the top of every page of your essays to allow space for the header that will appear on the print version of your application.
• You should preview all of your essays to make sure the formatting is correct before submitting your application by clicking the preview button in upper right-hand corner of the screen. When you preview an essay, you must use the “Back” browser button to return to your essay (!) Closing out of the HTML preview (i.e. clicking the X in the upper right-hand corner) will exit you from your application.
Some questions are ‘required.” In other words, you will not be able to complete and submit your application until all required items are completed. When you click on the “Application Inspector” button on the Home page, your application will be checked for completeness. You will be prompted to enter any missing information on required questions. REMEMBER: Save your entered text often!
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Often specific instructions for completing a question or item will be provided in the application. Please read all instructions carefully. In addition, please review the following important information.
Preliminary Question Page: It is very important that the following questions are answered correctly:
Question1 - Country of Citizenship: Make sure that you properly identified your country of citizenship: Ukraine.
Question 2 - Program: Make sure that you correctly identify the Fulbright Program to which you are applying: Fulbright Foreign Student Program.
The other choice is the International Fulbright Science and Technology PhD Program, which is a special world-wide competition and a separate program (for candidates in science and technology fields applying for PhD study).
If you have any questions regarding the programs, please contact the Fulbright Office in Kyiv:
Fulbright Program in Ukraine
20 Esplanadna Street, 9thfloor, office 904, Kyiv, 01001, Ukraine
Tel.: +380 (44) 287 07 77; Fax: +380 (44) 230 20 60
E-mail: (please indicate “Student” in the e-mail subject line).
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Item 1—Name: It is very important that you list your name exactly as it appears (or will appear) on your international passport. Please use upper and lower case when entering your name, e.g. Ron Smith. Also, do not use diacritical markings as this can sometimes create computer-related problems.
Item 11—Application Cycle: Please indicate to which application cycle you wish to apply. The next scholarship cycle when you will begin your research is August/September 2014. Please select the 2014-2015 cycle.
Degree Objective: From the drop down menu of choices please select:
· Master’s (if you want to study at a U.S. university for 1 or 2 years to achieve a Master’s Degree (the length of study depends on the field chosen and specific program requirements).
· Doctorate (if you request to apply to a Ph.D. program). Please note: In compliance with Fulbright Program policy limiting participation to one degree, you can apply for a Master’s program leading to PhD. It is expected that your Master’s program under Fulbright sponsorship will take 2 academic years to complete. J-1 visa sponsorship will be provided for the length of your Fulbright program only. After two years, the host U.S. university will be expected to cover the remaining expense toward completion of the Ph.D., but it is always contingent upon availability of funds. You will be also required to transfer to the university visa sponsorship.
Make sure that you identified your degree objective correctly; otherwise, your application can be considered for the wrong program.
Item 12—Field of Study: From the choices, select the field of study most appropriate to your study objectives. You can briefly elaborate on the exact nature of your objective in the text box that follows. Please note: if your field is not included on the list of the disciplines for Ukraine you will not be eligible for the program.
Item 14—Institutions Attended: Please list all post-secondary institutions attended in reverse order (putting the most recently attended first). List all post-secondary institutions attended even those from which you did not achieve a degree. Please note that secondary (high school) institution information should not be included.
Item 21—Position Code: Please select from the drop down menu the position title which best describes the activity in which you are currently (or most recently) involved.
Item 27—Study/Research Objective: The study/research objective description that you provide is an essential and highly important part of your application. You should take great care to write a clear and very detailed description of the program you want to pursue. Clearly identify the area(s) within your field of study in which you want to specialize or concentrate; what you want to accomplish during your program, why you want to specialize or concentrate in your field, what aspects of the field interest you most. Describe the kind of program you expect to undertake, and explain how your study plan fits in with your previous training and your future objectives. Remember, this is your opportunity to state what you hope to achieve during your program. Remember to leave a 1½inch (4 cm) margin at the top of every pageto allow room for the header that will appear on the PDF view.Preview your essayto check the formatting before submitting your application(!).
Do not mention the names of any U.S. universities you wish to attend in your Study/Research Objectives.The University Preference Sheet is included for that purpose.
Item 28—Personal Statement: Thisshould notbe a CV (curriculum vitae) or resume. The personal statement is a narrative statement in which you can include information about your education, practical experience, special interests, career plans, and your purpose in applying for study in the U.S. It should not be a mere listing of facts. Your personal statement essay should discuss how your life experiences and background have contributed to your desire to pursue study in your field, and your purpose in applying for study/research in the U.S. Describe any significant factors that have influenced your educational or professional development.
Again, remember to leave a 1½inch (4 cm) margin at the top of every pageto allow room for the header that will appear on the PDF view.Preview your essay to check the formatting before submitting your application(!).
· The Study ResearchObjective andPersonalStatement essays must be professionally formatted.It ishighlyrecommendedyou use the following formatting: (1) Times New Roman Font in size 12;(2) Use ¾ inch (or 2 cm) margins on the left, right and bottom sides; and (3) Apply single spacing. It isveryimportant that you check to be sure you have left adequate room at the top of your page (at least a1½inch or 4cm margin) for the Fulbright heading. Be sure your document issaved in 8.5x11 print format (not A11) prior to uploading it otherwise the last sentences of your document will be missing from the page when it is printed out on this end.
· On the essay pages, text entered that exceeds the space providedwill displayand print. However, it is recommended that you try to keep your essays to 2 pages when possible.
· Do not use any Cyrillic letters as these letters cannot be processed in the Fulbright online system and will be unreadable.
· Finally, always have someone proofread your essays for any language or grammatical mistakes before including them in your Fulbright application.
REMEMBER: Before you begin to write your essays, we very strongly recommend that you view the PowerPoint presentation “Tips for Writing Fulbright Essays for the Graduate Students and Faculty Development Programs”. This presentation can be found at http://www.fulbright.org.ua/page.php?pid=35&lang=1
Item 29—Resume/Curriculum Vitae:This is not a required page; feel free to use this page to give additional information about yourself. In this section you may want to attach a professional resume (usually required for professional degrees such as law and architecture) or a complete curriculum vitae (sometimes required for students pursuing theoretical academic fields). While there is no ‘header’ on this page for which you need to leave space, it is still advisable that youpreview your information to check the formatting before submitting your application(!).
Page 7—University Transcripts:Youdo not need to uploadyour scanned transcript copies. Please send hard copies of your official diplomas (in Ukrainian) certified by the school directly to the Fulbright Program Office by regular mail. Applicants must submit official, complete and certified academic documents covering the entire period of study at universities and other post-secondary institutions.Please note:copies of diplomas certified or notarized by a third party (i.e. public notary)will not be acceptedas official. US schools only accept academic documents verified by the university’s Director of Archives,Dean,Secretary, or Vice Rector.
Page 8—Personal Information:The information provided on this form will be used by the Fulbright Program in your home country and Fulbright administrative agencies for internal purposes only.
Item 32—National Identification Number:This is not a required field.
Page 9—Personal Financial Information:Do not complete this form.The Fulbright grant that may be awarded to you will cover all your expenses, but you may need to provide funds from your own or other sources just for any unforeseen expenses. Please be aware that the Foreign Fulbright Student program does not provide for dependents. Should dependents accompany you, you will be responsible for providing travel, adequate insurance, and support for them.
Page 10—University Preference:It is highly recommendedthat you indicate your U.S. university preferences. If you do, please complete this page as fully as possible. Do not just list the name of a university in which you are interested. Be specific. Provide the name of the department and the specific program within that department in which you are interested. If you have been in contact or correspondence with a faculty member, please provide the name and contact information for that individual.Please do not include your preferences exclusively for top-ranked, competitive and expensive programs.
Please also do not apply directly to any US schools once you have submitted your application for a Fulbright competition. Fulbright/IIE will take into account all preferences a candidate has expressed if we believe they fit the goals of the program and have good academic/research/faculty fit .We will not be able tohonor some of the preferences if a candidate’s test scores are not competitive for admission.
If you have applied to a U.S. university within the past three years, please list the programs and the results. If you have letters of admission, letters of invitation, or other correspondence from a school, especially a preferred program, please forward a copy (not the original) of this correspondence to the Fulbright Program Office.
If you do not have a clear idea which US programs will be the best fit, you should leave the University Preference Form blank. IIE Placement staff possesses field-specific expertise and, after conducting extensive research on the programs that will best meet the candidates’ goals, will recommend a range of suitable programs.