FTE AMENDMENT PROCESS
A substantial amount of time is provided for schools to accurately report FTE. FTE clean-up should be done before and during FTE week. After FTE week, an amendment is required if changes are needed. The FTE database will be locked at the end of the day on the Friday of FTE week.
To amend FTE, please employ the following process:
1. In Genesis, take a screen shot of the schedule of the student before making changes. Write on the printout that it is the incorrect or ‘before’ copy.
2. Make changes in Genesis as necessary and save changes. Printout the revised schedule and mark where changes have been made and indicate it is the corrected or ‘after’ copy.
3. File out the amendment cover sheet and include the following information.
a. Student’s name,
b. Student’s ID number,
c. What information was amended, and a brief description of why.
d. Only one cover sheet is needed no matter how many student changes are required.
4. Send the cover sheet and the ‘before/after’ printouts to Bev Owens.
5. Approved amendments will be processed by the district.
6. Technology/Information Services will transmit the updated file to DOE for processing.
7. Schools should keep copies of all FTE amendments sent to the district office as they may be required for FTE audit purposes.
2016-2017 FTE AMENDMENT COVER SHEET
Leon County SchoolsFTE AMENDMENT DOCUMENTATION REQUEST
Date:_____/_____/_____
School Year: 2016-17 ___Survey 1 July ___Survey 2 October
(Must Mark) ___Survey 3 February ___Survey 4 June
School Name:______School Number:______
Principal’s Signature:______
FTE Contact:______Phone:______Ext:_____
IMPORTANT REMINDER
1. Amendments submitted without the principal’s signature will be returned.
2. Amendments not submitted using Genesis print outs will be returned.
Please submit amendments to Bev Owens. You may bring forms to the Administration West Building, email to , or fax to 850-414-5106.
School Comments:
Date received: ______Intl______
Action:
Revised: 09/09/2016