EDI

FM-1-A

October 24, 2011

Dear Valued Supplier,

Kroger communication ID’s:

ISA Qualifier/ ID 08 / 9254110060 GS ID 5137624388

WHAT IS HAPPENING?

Fred Meyer HBC and candy items ordered by Fred Meyer on the Magic system are moving to the Kroger OLP

(On-Line Purchasing) system. The effected HBC and candy items are serviced by the Clackamas warehouse and are delivered to Fred Meyer and QFC stores.

You are receiving this notice because your company has been identified as having either HBC or candy items.

HBC and candy purchase orders delivered to Clackamas after January 29, 2012, will be written by the Kroger OLP team and transmitted by Kroger EDI. HBC and candy purchase orders delivered to Clackamas before January 29, 2012, will be written by the Fred Meyer Magic team and transmitted by Fred Meyer EDI.

As early as December 15, 2011, the HBC and Candy purchase orders could be created by Kroger OLP and transmitted by Kroger EDI. Please update all of your appropriate systems to receive Clackamas orders from Kroger EDI.

WHAT IS CHANGING?

Current Fred Meyer EDI ID’s:

UCS Partners: ISA ID 08 / 9255290000 GS 9255290000

X12 Partners: ISA ID 12 / 5032337598 GS 5032337598

TO

Kroger EDI ID’s:

ISA Qualifier/ ID 08 / 9254110060

GS ID 5137624388

WHAT DO I NEED TO DO?

·  Please review link http://edi.kroger.com/contact_kr_001.htm for the new Kroger EDI contacts.

·  For the product ordered by the Kroger OLP team, the inbound and outbound EDI documents must be sent using the Kroger EDI Id’s ISA Qualifier 08, ISA sender ID 9254110060 and GS ID 5137624388.

·  Please be aware the mapping specifications will change from the Fred Meyer format to the Kroger format for all EDI transactions traded. Please review the Kroger Implementation guides on: http://edi.kroger.com/maps_kr_001.htm

·  We have created a spreadsheet that outlines the differences between Kroger and Fred Meyer EDI for 2 key transactions: EDI PO and EDI invoice (EDI 850 EDI 810 differences.xls). Please view link: http://edi.kroger.com (Click on the ALERTS and UPDATES link).

·  Within your EDI system and all downstream systems, please setup the new “Ship To” and” Bill To” duns numbers. (see attached)

The Ship-To DUNS number below:

Division / DUNS / Suffix / Kroger Region being serviced / SHIP TO NAME / Address / City / ST / Zip / Telephone No.
Fred Meyer / 007908809 / 2211 / West / Clackamas / 11500 SE HWY 212 / Clackamas / OR / 97015 / (503) 650-2035

The Bill-To DUNS number below:

Division / DUNS / suffix / BILL TO NAME / Address / City / ST / Zip
Fred Meyer / Clackamas / 007908809 / 0000 / Kroger Nashville- RASC / P.O. Box 305103 / Nashville / TN / 37230-5103

If you are NOT a current EDI Trading partner with Kroger:

·  You will need to set up an EDI trading partnership with Kroger before the first potential order date of December 15, 2011 for deliveries to Clackamas after January 29, 2012. Kroger’s Communication ID’s are: ISA 08/ 9254110060 GS 5137624388. Once you begin receiving EDI PO’s from Kroger EDI, EDI invoices will need to be sent to Kroger EDI.

·  It is imperative that you setup the new Kroger EDI partner on version 5010. Also, setup the new Kroger EDI partner using the same standard as the Fred Meyer setup (i.e. X12 or UCS). A spreadsheet listing “New Partners” is posted on the EDI web site. The spreadsheet outlines per partner, the standard currently set up with Fred Meyer EDI. Please review it to assure you set up the new Kroger EDI Partner as stated. Link: http://edi.kroger.com (Click on the ALERTS and UPDATES link).

·  Kroger EDI does NOT support VICS. All VICS vendors will be setup as X12 vendors (i.e. 850 / 810 partners) on Kroger EDI.

·  Kroger EDI does Not transmit consumer UPCs on EDI warehouse purchase orders. EDI purchase orders created on Kroger OLP will list GTINs or UPC case codes. Please review the Fred Meyer and Kroger EDI PO and EDI invoice differences (EDI 850 EDI 810 differences.xls). Link: http://edi.kroger.com (Click on the ALERTS and UPDATES link).

If you ARE a current Trading Partner with Kroger:

·  Expect to receive EDI purchase orders for the HBC and candy items moving to Kroger OLP as early as December 15, 2011, for deliveries to Clackamas after January 29, 2012. The EDI purchase orders will transmit from Kroger EDI Partner: ISA 08 / 9254110060, GS 5137624388. Once you begin receiving the EDI PO’s from Kroger EDI, EDI invoices will need to be sent to Kroger EDI.

·  It is imperative you use your existing Kroger EDI partner setup to send and receive transactions for the items moving to Kroger OLP. We have posted a spreadsheet (“Common EDI Partners”) on the EDI web site. The spreadsheet outlines per partner the current standard and version set up at Kroger. Please review it. Link: http://edi.kroger.com (Click on the ALERTS and UPDATES link).

Immediate Action: New AND Existing Trading Partners:

·  Please promptly complete and return the attached Partner Receipt Form. We will use the information you provided to validate you have received, read, and understood the information in this notification letter.

·  Expect to trade the same transactions with Kroger as currently being traded with Fred Meyer for this project with one exception: Once the HBC and candy items are ordered in OLP, we will no longer accept the 856 Ship Notice/Manifest for the orders.

·  All invoices with delivery dates after January 29, 2012 will need to be sent with the new ship to and bill to duns numbers. Failure to prepare your systems may impact or jeopardize invoice payment.

·  Please direct questions regarding items and vendors to our buyer (s) or category manager.

QUESTIONS OR COMMENTS:

Your help is needed to successfully complete this project with a minimal effect on our business. Should you have any EDI related questions regarding this change, please contact us via email at , or visit us on the web at http://edi.kroger.com.

Sincerely,

The Kroger EDI Support Team

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