Community Grants
Information Pack
Front Page/Introduction…………….………..….…Page 1-2
Community Grants Policy……...... Page 3
Criteria for Assessment of Grants...... ….….....Page 4
Application Form...... …...... Pages 5-10
Introduction
Applications are invited from the community for Indigo Shire’s 2016-2017 Community Grants Program under the following categories:
1. Community Grants – General
2. Community Grants – Arts & Cultural Initiatives
3. Community Grants – Youth Initiatives Grants
Applicants are encouraged to contact Council to discuss the suitability of their project before lodging an application
Funding available in 2016-2017
A total of $47,500 is available for ‘General’ and ‘Arts and Culture’ projects in 2016-2017. In addition, $2,500 is available for ‘Youth Initiatives’. Successful grants are like to range from $200 to $4,000.
Guidelines and Criteria for Funding
Please read through the Community Grants Policy (page 3 of this Grants Information Pack) and the Criteria for Assessment of Grants (page 4 of this Pack) for more information on eligibility criteria, application requirements, GST information and other conditions.
Attending a Community Grant Workshops
Council will be holding workshops to explain the application process, answer any questions from the community and showcase the types of projects which may be funded. Applicants are encouraged to attend a grant workshop.
Chiltern - Chiltern Senior Citizens Club / Wednesday 15 June 2pmRutherglen - Rutherglen Senior Citizens / Wednesday 15 June 5.30pm
Kiewa – Tangambalanga - Coulston Park Community Facility / Thursday 16 June 10am
Yackandandah – Yackandandah Public Hall / Tuesday 21 June 2pm
Beechworth – Beechworth Town Hall / Tuesday 21 June 5.30pm
Timelines
Monday 13 June 2016
/Applications open
Wednesday 16 June – Tuesday 21 June 2016
/Council workshops held
Monday 25 July 2016
/Applications close
Wednesday 31 August 2016
/Successful applicants notified and funding distributed
Applications
Completed applications with all supporting documentation are to be sent to:
ATT: Chief Executive Officer
Community Grants Applications
Indigo Shire Council
PO Box 28
Beechworth VIC 3747
Fax: 03 5728 1676 Email:
Applications close at 5.00pm on Monday 25 July 2016: Late applications will not be considered.
For further information please contact the Community Development Team on 1300 365 003 or email
POLICY
Indigo Shire Council
Community Grants Program
POLICY:
Council acknowledges and accepts the need to provide financial assistance to groups and organisations either locally based or those meeting a demonstrated need within the Shire where alternative grants aid are limited or not available and a clearly defined objective can be targeted.
AIMS AND OBJECTIVES:
· To establish a process whereby groups and organisations meeting the eligibility criteria laid down by Council are afforded the opportunity of making a formal application which can be evaluated in accordance with specific guidelines established by Council to ensure equity in consideration.
· In establishing eligibility criteria Council will be seeking to ensure that the grant is used to the best advantage of the community at large with particular emphasis on the disadvantaged and specific need groups and organisations.
· To ensure all applications for financial assistance are considered in a consistent manner and are based on merit in conjunction with all other priorities.
POLICY APPLIES TO:
Any organisation making an application to Council’s Community Grants Program.
ELIGIBILITY:
· Applications will be considered only from locally based groups and organisations or those meeting a demonstrated need within the Shire.
· Preference will be given to applications in respect of projects where funding is not available from other sources.
· The group or organisation must be non-profit making and open to or accessible by Indigo Shire residents.
· All applicant organisations must either be incorporated or become incorporated as a condition of funding.
· Groups must demonstrate a significant contribution in the form of cash, voluntary service or in kind support.
· Applications will not be considered within the following categories:
§ Individuals
§ Groups already in receipt of significant support from Council
§ Programs considered the major responsibility of State or Federal Government.
§ Applications by commercial or private organisations
§ Retrospective funding i.e. projects that have already been started or have been completed
Criteria for Assessment of Grants
The assessment of all Grant Applications is the responsibility of the Indigo Shire Community Advisory Committee (ISCAC). The recommendations from this assessment are then submitted to Council for consideration.
ISCAC will use the following list of criteria to assess applications to Indigo Shire’s 2016-2017 Community Grants Program:
1. The proposed project is locally based or meeting a need in the Shire
2. Funding for the project is not readily available from other sources
3. The applicant is non profit
4. The applicant is accessible to Shire residents
5. The applicant is incorporated
6. The applicant has appropriate Public Liability Insurance
7. There is a contribution by the applicant e.g. cash, volunteer labour etc
8. The applicant is not an individual
9. The applicant does not already receive significant resources from Council
10. The project is not the responsibility of State or Federal Government
11. The project promotes community participation
12. The project meets a demonstrated community need
13. The project is social and/or educational in nature and increases skills
14. The project improves the quality of facilities & equipment
15. The project improves community access to facilities & services
16. The project improves the quality of service and/or introduces a new group or service
17. The project enables the applicant to broaden its role in the community
COMMUNITY GRANTS 2016-2017
APPLICATION FORM
The following Application Form has been divided into four (4) simple sections:
Section 1. Who Are You?
· Details of the applicant’s organisation
Section 2. What Do You Want To Do?
· Which category of funding the project fits into
· Details of the project
· Timeline for the project
· Benefits of the project for the community
Section 3. How Much Will Your Project Cost?
· The budget for the project
· How much is the applicant seeking through a grant
Section 4. Attachments?
· Lists the attachments to be included with the application
SECTION 1. WHO ARE YOU?Name of Organisation
Postal Address
Is your Organisation / Yes Registration number:
Incorporated? / No Auspice body:
Does your Organisation have Insurances? / Public Liability Insurance? Yes No
Building Insurance? Yes No
Is your Organisation registered for GST? / Yes
No
Does your Organisation have an ABN? / Yes Quote ABN:
No
Note: If your organisation does not have an ABN, a “Statement by a Supplier – Reason for Not Quoting an ABN” Form must be completed and attached. This Form is readily available from the Australian Tax Office.
Purpose of Group
Number of Members
President’s Name / Name: Ph:
Secretary’s Name and Contact Details / Name: Ph:
Email:
Contact Name & Phone / Name:
Number for Project
Coordinator / Phone Number:
SECTION 2. WHAT DO YOU WANT TO DO?
Which category of funding assistance applies to your project?
Please tick the appropriate box
Community Grants – General
Community Grants – Arts and Cultural Initiatives
Community Grants – Youth Initiative Grants
PROJECT DETAILS
Location of Project (if applicable) ______
Who owns the land? ______
Is the land leased or licensed? (Please Circle) Yes / No / Not Applicable
If yes, who from? ______
When does the lease or license expire? ______
Is there a Committee of Management managing the facility? Yes / No
If yes what is it called? ______
Name of Project:
In answering the following 2 questions, applicants need to address the category group under which they are applying, e.g. if the application is under Youth Initiatives, the answers should relate specifically to the benefits to Indigo Shire youth as well as the rest of the community.
1. Briefly describe the project or activity for which you are seeking funds.
2. How will the community benefit from the project or activity?
PROJECT LENGTH AND TIME LINE
Please indicate the expected length of the project or program.
Starting Date / / / / Finish Date / / /
SECTION 3. HOW MUCH WILL YOUR PROJECT COST?
Please provide specific details of the total budget for the project. This may include details on labour costs, materials, equipment, venue hire, etc. All in-kind (volunteer) work must be allocated a monetary figure, based on quotes provided by trades people, contractors, and/or businesses.
INCOME
Cash contribution from your organisation
/ $In-kind or Volunteer contribution/s from your organisation (complete Table below)
/ $Amount of grant sought from Council
/ $Total Income for Project
/ $EXPENDITURE (ATTACH COPIES OF QUOTES WHERE APPLICABLE)
Item
/Amount
$$
$
$
Total Expenditure for Project (should equal Total Income)
/ $Table 1: In-kind/Volunteer Work Schedule (if applicable)
Note: Basic labouring tasks are in the range of $15 - $25 and up to $80 for specialised skilled tasks
Task to be completed / Names of those who will undertake task / Number of Hours / Rate per Hour /
Total Cost
Section 4. AttachmentsPlease attach any further information or documentation supporting your application.
Have you provided?
Organisation details including GST and ABN informationThe Category of funding under which you are applying
Project details including (if applicable) plans, letters of support etc
The benefits of the project or activity to the community
Completed project budget ensuring income and expenditure totals are equal
A financial statement for your organisation (evidence of cash flow for the proposed project)
Attached copies of quotes where applicable
Completed an estimated start and finish date for the project or activity
Signed the declaration (see below)
Kept a copy of your application for your records and future reference
DECLARATION (to be completed by an authorised person of the organisation)
I have read the guidelines relating to grants under this Council program and certify to the best of my knowledge the information provided in this submission is true and correct and discloses a full and accurate statement of the applicant organisation’s income and expenditure. If successful in gaining funding I agree to abide by the Council’s condition of grant regulations, including project evaluation and grant acquittal completion.
NAME (please print) ______
ORGANISATION: ______
POSITION: ______
DATE: ______
Signature: ………………………………………………………………………………………………………….
Note: Applications close at 5pm, Monday 25 July 2016
2016/17 Community Grants – Closing Date 5pm 25 July 2016 Page 10 of 10