From the Mayor’s Office

Daneshill House, Danestrete, Stevenage, Herts SG1 1HN. Tel: (01438) 242227 Fax: (01438) 242228 DX 6022, Stevenage 1

Mayor’s Engagement Questionnaire – all sections to be completed

Date of Function

/

Start time

/

Finish time

Place of Function
(incl. Post Code)
Purpose of Function
Will refreshments be served? /
Y/N
/
Please specify: Finger Buffet, Three Course Meal?

Name of Organisation

Contact Name and Address (incl. Post Code)
Telephone Number /

Fax Number

E-mail Address
What time would you like the Mayor to arrive? / What time would it be polite for the Mayor to depart?
Does the invitation include the Mayor’s Consort?
By whom will the Mayor be received at the function? What position does this person hold?
Names of other prominent persons attending this function and status

What duties would you like the Mayor to perform, ie open and the event, propose or respond to a toast, speak on a specific subject, mix and mingle with guests?

SPEECHES (If the Mayor is required to make a speech, please provide details of the subject, items or persons to whom reference should be made together with key words and enclose background information on the organisation/event). NB: Without these details (please attach to this form) the Mayor will be unable to personalise your event.
Is anyone else making a speech? If so, whom? In what context?

Dress Code

Mayor
/ Chain of Office/Day Dress/Evening Gown/Long Cocktail Dress/Long Skirt/Blouse/Short Cocktail Dress/Informal Wear/Casual
Informal Wear/Casual Wear/Other (please specify)
Mayor’s Consort
/ Chain of Office/Lounge Suit/Dinner Jacket/Blazer/Sports Jacket/Informal Wear/Casual

Are there any special details that the Mayor should know beforehand? (ie:will a collection, raffle, tombola take place?)

Car Parking

For information –The council no longer has a Mayoral Car/Driver. The Mayor/Deputy Mayor are expected to self-drive to and from engagements

Please indicate where car parking is available (a space should be reserved)
Please state the location (including Post Code) and/or provide a map
Please provide an emergency contact name and number for use on the day of the event.

Thank you for taking the time to complete this form. Should you need any assistance in completing this form please do not hesitate to contact me on 01438 242227.

Please return to:-

By Email:

By Post:Mayor’s Secretary

StevenageBorough Council

Daneshill House

Danestrete

Stevenage

Herts

SG1 1HN

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