Memo

To:Faith Chapel, Superintendent

From:Tamela Van Winkle, Director Facilities and Capital Projects

Date:1/15/2015

Re:Capital Projects and Facilities Report-December

CAPITAL PROJECTS

Budget Summary:

  • The attached Bond 2009 Project Summaryprovides detailed information regarding thestatus of the 2009 budget at November 30, 2014. Through value engineering and project progression we continue to realign budget and project priorities.

Estimated Budget$42,861,137

Encumbered To Date$35,181,429

Expenditures To Date$34,843,449

Encumbered PO Balance$ 337,980

Capital Project Budget Balance$ 7,679,708

BHS

  • Development of new BHS 400/500 Building access controls in partnership with Builders Hardware is underway.

Transportation Facility Upgrade

  • Collaborative design work for new meeting and break room spaces by Coates Design and Capital Projects staff continues.
  • Design documents are nearing completion.

District –Wide

  • Revisions to the District Facility Use Policy and Procedure continue. A joint meeting between District representatives and community facility user groups is scheduled for the middle of December.
  • Work on the Master Plan Update continues.
  • Collection and study of facility access and vandalism surveys are currently under review. Information will be complied for Risk Management compliance in January.

Ordway Portables

Portable repairs are complete including;

  • Interior repairs to drywall, windows and doors.
  • New paint and carpet.
  • New electrical and data cabling.
  • HVAC system replacement.
  • Exterior repairs include new roof and gutters/downspouts, paint and safety lighting.
  • The Special Services four person office move was completed in one day due to the hard work of many. A special thanks toCustodial, Capital Projects, Maintenance and Technology staff. Collaboration and efficiency was at an all-time high!
  • The TOSA Portable, currently in use as the temporary Conference Room is scheduled to be set up upon completion of the District Office reconfiguration.
  • Curriculum review materials, previously housed in Portable 12 will be moved to an adjacent room over the next few weeks.

Energy Conservation

  • Sullivan Heating has been contracted with to install new heat pumps in the Board Room. The new HVAC unit will provide efficiencies during non-school usage.
  • Siemens has been contracted to update the HVAC server at BHS.

District Office

  • Additional furniture was received and installed to accommodate recent moves.
  • Office relocations and renovations are underway to accommodate additional staff.
  • Maintenance staff is currently in the process of demolition and office renovations to accommodate staff relocations.
  • Renovations will include drywall repairs as well as new paint, carpet and relocated doorways.

MAINTENANCE

Changes To The Elevator Maintenance Code:

The State of Washington has recently made changes related to the enforcement of the ASME 8.6 and 8.11 elevator codes.The update to the state's code creates additional work and cost for the maintenance department. A provision of the new WAC includes revisions to the Maintenance Control Programs (MCP). MCP's are detailed checklists that dictate the schedule of maintenance and inspection items for elevators and other conveyances. The result is that elevator maintenance companies are now responsible for providing more detail for the new standardized format for MCP’s. BISD contracts Otis Elevator Company to maintain the district elevators and have recommended solutions to comply with the new MCP. It is the District’s responsibility to ensure completion of all required MCP related to maintenance, procedures, repairs, examinations, tests, and associated documentation. The BISD Maintenance Department will perform some of the work required but the majority of work must be contracted with Otis. Unfortunately, as often happens changes in compliance impact the general fund negatively. These changes will increase elevator maintenance costs by approximately 25%, which translates to $6,000 per year additional costs.

Unanticipated additional yearly costs are currently being monitored.

- 1 -