November 25, 2003
MEMORANDUM
TO: Personnel Representatives
Payroll Coordinators
FROM: Stephen R. Lund, Director, Academic Personnel Office
RE: 2003-04 Student Employment Wage Plan
Enclosed is a copy of the 2003-04 Student Employment Wage Plan.
The minimum and maximum hourly wage rates have not changed.
As in past years, continuing student hourly employees may receive a pay plan increase any time during the 2003-04 year to recognize merit, market, wage compression or other compensable factors. These increases are optional at the discretion of the department/division and may be granted at any time.
I apologize for the long delay in making this plan available to you. If you have any questions, please call the Academic Personnel Office at 32511.
attachment
xc: Darrell Bazzell
THE UNIVERSITY OF WISCONSINMADISON
STUDENT EMPLOYMENT WAGE PLAN
2003-04
To be eligible for employment as a student hourly employee at the University of WisconsinMadison, the general policy is that a student must be enrolled for credit with a twoyear or fouryear institution in the University of Wisconsin System and that the position be incidental to the individual's purpose or presence at the University as a student. This provision does not preclude colleges, schools, departments, or other UWMadison units from establishing more specific provisions such as requiring a greater credit enrollment, or enrollment in the UWMadison, or a designated college, school or department.
Eligibility for summer employment (beginning with the first day following the last payroll calendar day of Semester II) extends to persons: 1) who are enrolled during the summer, 2) who were enrolled during the prior spring semester and are planning to continue as students in the fall semester and 3) to those who have been accepted as new students for the fall semester. With the exception of summer employment, prospective students who have been accepted for the next semester are not eligible for student hourly employment until the first payroll calendar day of the next semester. Students who graduate or complete an academic semester but who will not be enrolling in the following semester may continue to be employed as a student hourly only through the last payroll calendar day of the semester (i.e., Sem I: January 8, 2004; Sem II: May 23, 2004). Students who withdraw from school during a semester are no longer eligible for student employment as of the date of withdrawal.
Student hourly employees are subject to the overtime provisions of the Fair Labor Standards Act (FLSA). Therefore, student hourly employees who are employed for more than 40 hours in a week within the University System will receive premium pay for the hours worked beyond 40 at the rate of one and onehalf times the regular hourly rate.
The wage plan establishes three levels of job classifications for student employee jobs: Basic, Intermediate and Advanced. The specific wage amounts for each classification are updated annually on Attachment l. All student employee jobs should be placed in one of these categories. Questions concerning the appropriate level for a given job should be directed to the UWMadison Academic Personnel Office.
The following are descriptions of the general types of work to be included in each classification. The descriptions and examples are not allinclusive but rather are general descriptions of the types of jobs included in the classes. These general descriptions provide a framework for classifying jobs not enumerated below.
Training Level
A training program may be established for positions in the intermediate and advanced levels on an individual basis. Employees in such programs will be employed at a beginning rate lower than the minimum rate specified for the position and progress through a series of salary increases up to the minimum rate, concurrent with progress through and completion of the course of training. Normally, training programs should be at least l50 hours in duration. Allowance may be made for previously acquired applicable training and experience. All new training rates and programs should have approval of the UWMadison Academic Personnel Office.
2
Basic Level
Work is done under close supervision; procedures are well established; employees are not usually required to make decisions which are not enumerated in well defined policies and procedures.
Examples of this type of work:
Routine food service work including grill cooking.
Routine laboratory work such as dishwashing, preparation
of solutions and media.
General labor and custodial work.
Routine clerical work such as Library Page, simple filing,
incidental typing, routine data entry, messenger work,
duplicating machine operation, reading room attendant,
desk clerk.
Intermediate Level
Work that requires, for a major portion of the time, some independent judgment or initiative; and/or requires special knowledge, skills or abilities; and/or requires a major amount of heavy physical exertion; and/or involves adverse hours or working conditions; and/or involves supervisory responsibilities for an activity of limited size.
Examples of this type of work:
Typing or data entry that requires some decision making.
Routine word processing.
Clerical work such as Library General Bibliography Searcher,
or schedulers for human research projects.
Stenographic work involving taking and transcribing dictation.
Laboratory work involving simple interpretation of tests
or involving complex procedures.
Supervision of recreational activities.
Drafting work.
Farm labor, including equipment operation.
Laboratory Animal Caretaker.
Heavy labor and custodial work.
Party attendant.
Production cook's helper.
Setup crew work.
Language laboratory attendant.
Supervisor of activities of limited scope or size.
3
Advanced Level
Work that requires, for a major portion of the time, advanced specialized knowledge, skills, or abilities; or involves supervisory responsibilities for large or complex activities, usually involving a number of concurrent activities.
Examples of this type of work:
Advanced word processing.
Technical typing and foreign language typing.
Library special bibliography searcher.
Library public catalog information assistant.
Editorial work.
Class reader and grader.
Artist or musician.
Language translator.
Special laboratory work such as advanced interpretation
of test results; operation of electron microscope.
Supervision of a large or complex activity.
Residence Halls Night Repairman.
Night Building Manager.
Maintenance of financial records requiring advanced
accounting knowledge.
Supervision of recreational activities requiring special
qualifications.
Computer programming.
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The employing unit has the discretion to set a beginning rate anywhere within the appropriate pay range. All salary rates above the maximum of the advanced level must have prior approval of the Dean or Director's office with budget responsibility for the wages.
***
Individual employing units may provide wage increases during the year to recognize changes in responsibilities, merit, market, longevity or other compensable factors. The amounts of such increases are limited only by the maximum rate for each level.
***
Any other exceptions to the starting rate guidelines or any other student hourly employment policy must be approved by the chairperson of the Student Employment Wage Plan Committee (Stephen Lund, Academic Personnel Office, 32511).
ATTACHMENT l
UW-Madison
Student Hourly Rates
August 25, 2003 through August 22, 2004
Level Minimum Maximum
Basic: $6.95 $10.35
Intermediate: $7.60 $11.30
Advanced: $8.30 $19.05
Continuing students may be given a 2003-04 pay plan increase within their level to recognize merit, market, wage compression or other compensable factors. Such increases are optional and may be granted at any time.