Stars Youth Hockey Association
Board Meeting Minutes
September 26, 2010
Present: Jeff Richard, Tom Frederick, Jamie Preusse, Teri Willenbring, Annette Doebler, Mike Paschke,
Brian Carson, Kevin Dols, Mike Frandsen, Kurt Jonas, Eric Hanse, Sonja Bocken, Dwayne Jones
Next Meeting: Oct. 24 at 6:30 p.m.
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Meeting was called to order at 6:30 p.m. Jeff Richard presiding.
Approval of August Minutes
Jamie Preusse motioned for approval of the August minutes. Mike Paschke seconded. All in favor. Motion carried.
Secretary’s Report – Teri Willenbring
- Teri to write up the Coaching Liaison position introduction to the association.
- The liaison will go to each team meeting at the beginning of the season, probably during the first week of October.
- Competitive level players need to be reminded that they must wear a black helmet, black breezers, and red/white and white/red socks (as per the handbook section 8.0). This is not a new rule.
Treasurer’s Report – Annette Doebler
- The balance as of Sept. 26 was $24,904.21; $44,376.85 after uncleared deposits and checks.
- $5,250 of that was from Squirt tournament.
- Spots aren’t saved for tourney teams until they pay.
- There’s a fee if we start accepting payments online for tourneys.
- Perhaps we could send out a mass letter to all associations in the future about our tournaments.
- Checks are coming from Buffalo and STMA to help pay for legal fees.
Jamie Preusse made a motion to approve the September Treasurer’s Report Aug. 22 through Sept. 26, 2010. Tom Frederick seconded. All in favor. Motion carried.
President’s Report – Jeff Richard
- Nothing to report.
Vice President’s Report – Sean Dunn (not in attendance – at tryout clinics)
Past President Report – Tom Frederick
- Nothing to report.
ACE Coordinator– Brian Lyke (not in attendance – at tryout clinics)
Gambling Report – Jamie Preusse
Augusttotal net receipts were $42,420.
August total expenses were $49,624.
Checking balance as of today is $37,884.23.
There was $212 cash shortage for the month.
The Zoo in Monticello may want MAML to do machine pull tabs there.
We have the ability to do machine pull tabs.
Dwayne Jones will set up a meeting with the Zoo and Jamie.
The audit report has been completed.
When Jamie took over the position the gambling account was -$14,679; last year it was +$10,636.
It’s a $25,000 swing of where we were.
We recently respectively declined Beef O’Brady’s offer for us to conduct pull tabs at their establishment.
There were too many unknowns in revenue.
The more we make the more taxes we pay.
It costs approximately $15,000 to start up a booth, including initial inventory.
Tom Frederick made a motion to pre-approve expenses of $49,624to be paid in September. Jeff Richardseconded. All in favor. Motion carried.
Tom Frederickmade a motion to accept the Septembergambling report.Annette Doebler seconded. All in favor. Motion carried.
Assistant Treasurer – Kevin Dols
- We collected $2,000 in back dues on registration night, which included many smaller debts.
- Annette Doebler will send personal emails to those still owing and who have not made prior arrangements. Tom Frederick will also call if she gets no reply from anyone.
- Credits earned via bingo and meat raffle go through after the month hours are worked.
Ice Coordinator – Brian Carson
- Game scheduling will be wrapped up later this week.
- There has been a challenge in scheduling Becker-BigLake since their home rink is at Sauk Rapids.
- Scott Fredrickson split all RiverHawk games evenly with the STMA arena.
- RiverHawks may be interested in the high school Stars jerseys.
- Brian will get totals of games to Annette Doebler this week.
- Neither Marshall nor RedwoodFalls was scheduled.
- The ice schedule is up on the laptop thru Oct. 31.
- Schedules will be printed off and handed out at tryouts for the first few weeks of practices.
IP Coordinator – Mike Frandsen
- Clinics will start Oct. 23.
- Teams will be decided the first week of November.
- There will probably be 4 Termite teams and 3 Mite teams.
- IP goalie gear needs repairs.
- Jamie Preusse will take a look at the equipment.
- There was talk about the IP season taking off time in Dec-Jan and going longer at the end of the year.
- Mike Frandsen said it tends to be a long season for IP skaters as it is and time off in Dec-Jan could be done anyway without extending the season.
- Kurt Jonas said he thinks 7 a.m. is too early for IP families coming from Annandale.
- Mike Frandsen said he tries to make sure times are rotated.
District 5 Coordinator – Mike Paschke
We need to make sure the version 10 handbook is on our website.
Game changes will cost us $100.
There is an ice scheduling meeting Sept. 29.
The new locker room policy that one parent must be in the locker room at all times while skaters are in there must be put in our handbook.
It is recommended all D-5 associations also come up with a policy that states no cell phones are permitted in locker rooms.
Tom Frederick will draft language regarding both policies. Upon board approval, they will be added to the handbook.
The district recommends everyone 18 years old and older must submit a background form in order to work the penalty box, etc.
Jeff Richard suggested we discuss this more in-depth at the October meeting.
MAML and Sartell were chosen to hand out programs at an upcoming Minnesota Wild game.
If we want to host the Mite Jamboree, we need to tell the district by the end of September.
The Jamboree isn’t a moneymaker because we can’t charge a fee to teams.
The district recommends a maximum of only 5 scrimmages be scheduled before roster approval Nov. 6.
There may not be a Squirt end-of-year tournament.
The pilot program that Minnesota Hockey is having associations conduct regarding reducing minor penalties from 2 minutes to 1.5 minute does not have to pertain to tournaments.
The neck guard policy was discussed.
Eric Hanse said it’s a difficult rule to enforce.
Tom Frederick made a motion to change the handbook to reflect that requiring a neck guard on skaters at all levels is recommended but not required. Jamie Preusse seconded. All in favor. Motion carried.
Home Tournament Coordinator – Dwayne Jones
The Squirt A tourney will be a “cup” style with dog tags given out instead of medals.
The winning team’s picture will be put on the trophy.
Dog tags will cost a total of approximately $100 for all three tourneys.
Squirt B and C tourneys will be standard trophies.
B team will have second-place trophies.
Dwayne Jones suggested the trophies be put on added pedestals so they look nicer.
Dwayne Jones made a motion to have the Squirt A tournament a cup-style tournament every year. Jeff Richard seconded. All in favor. Motion carried.
Coaches Compensation
The Bantam A head coach will receive $2,100 and $700 for assistants.
Sean Dunn made a motion to pay non-parent head coaches at the competitive level $225 and waive the volunteer hours and concession stand hours. Annette Doebler seconded. All in favor. Motion carried.
Concession Stand
Families may not “bank” concession stand hours for future years; they can only be applied to the current season.
Discussion that the concession stand should sell tape and mouth guards for when the arena staff is not in their office.
Perhaps volunteers could do skate sharpening in the office.
Socks and Apparel
- AST will give us a $1,300 credit towards socks for the next two years.
- Team reps will place the orders for their teams with AST.
- The new Apparel Coordinator will have to approve expenses by the executive board.
Website
- All team pages are set on the website.
- It will cost approximately $100 - $200 to change our name on the website and $180 to get a Vector logo.
- The September payment module will be up later this week.
- Jamie Preusse said the high school booster club should help pay the expenses to the website because they use it, as well.
- We should say we are formerly the Stars for at least a year on the website so other teams are made aware.
Tryout Times
- Kurt Jonas suggested that tryout weekend be uniform each year.
- Tom Frederick said the hockey development committee has talked about creating a tryout coordinator position to manage all aspects of tryouts.
Communications Coordinator Position
- Emails should be sent off the website as it has the most up-to-date email list.
Team reps will need to tell their families to enter all email addresses they want on the website.
- Annette Doebler will send out her own emails from the website regarding financial information.
- Emails that are to be sent to the association must be first sent to all executive board members for approval.
- The Communications Coordinator should not respond to emails but instead forward it to the board member who requested the email be sent out.
Name Change
- A notice will need to be placed in the Monticello Times for two weeks regarding our name change.
Jeff Richard made a motion to adjourn the meeting at 8:54 p.m. Annette Doebler seconded.
All in favor. Motion carried.
Respectfully submitted,
Teri Willenbring
Secretary