Stars Youth Hockey Association

Board Meeting Minutes

September 26, 2010

Present: Jeff Richard, Tom Frederick, Jamie Preusse, Teri Willenbring, Annette Doebler, Mike Paschke,

Brian Carson, Kevin Dols, Mike Frandsen, Kurt Jonas, Eric Hanse, Sonja Bocken, Dwayne Jones

Next Meeting: Oct. 24 at 6:30 p.m.

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Meeting was called to order at 6:30 p.m. Jeff Richard presiding.

Approval of August Minutes

Jamie Preusse motioned for approval of the August minutes. Mike Paschke seconded. All in favor. Motion carried.

Secretary’s Report – Teri Willenbring

  • Teri to write up the Coaching Liaison position introduction to the association.
  • The liaison will go to each team meeting at the beginning of the season, probably during the first week of October.
  • Competitive level players need to be reminded that they must wear a black helmet, black breezers, and red/white and white/red socks (as per the handbook section 8.0). This is not a new rule.

Treasurer’s Report – Annette Doebler

  • The balance as of Sept. 26 was $24,904.21; $44,376.85 after uncleared deposits and checks.
  • $5,250 of that was from Squirt tournament.
  • Spots aren’t saved for tourney teams until they pay.
  • There’s a fee if we start accepting payments online for tourneys.
  • Perhaps we could send out a mass letter to all associations in the future about our tournaments.
  • Checks are coming from Buffalo and STMA to help pay for legal fees.

Jamie Preusse made a motion to approve the September Treasurer’s Report Aug. 22 through Sept. 26, 2010. Tom Frederick seconded. All in favor. Motion carried.

President’s Report – Jeff Richard

  • Nothing to report.

Vice President’s Report – Sean Dunn (not in attendance – at tryout clinics)

Past President Report – Tom Frederick

  • Nothing to report.

ACE Coordinator– Brian Lyke (not in attendance – at tryout clinics)

Gambling Report – Jamie Preusse

Augusttotal net receipts were $42,420.

August total expenses were $49,624.

Checking balance as of today is $37,884.23.

There was $212 cash shortage for the month.

The Zoo in Monticello may want MAML to do machine pull tabs there.

We have the ability to do machine pull tabs.

Dwayne Jones will set up a meeting with the Zoo and Jamie.

The audit report has been completed.

When Jamie took over the position the gambling account was -$14,679; last year it was +$10,636.

It’s a $25,000 swing of where we were.

We recently respectively declined Beef O’Brady’s offer for us to conduct pull tabs at their establishment.

There were too many unknowns in revenue.

The more we make the more taxes we pay.

It costs approximately $15,000 to start up a booth, including initial inventory.

Tom Frederick made a motion to pre-approve expenses of $49,624to be paid in September. Jeff Richardseconded. All in favor. Motion carried.

Tom Frederickmade a motion to accept the Septembergambling report.Annette Doebler seconded. All in favor. Motion carried.

Assistant Treasurer – Kevin Dols

  • We collected $2,000 in back dues on registration night, which included many smaller debts.
  • Annette Doebler will send personal emails to those still owing and who have not made prior arrangements. Tom Frederick will also call if she gets no reply from anyone.
  • Credits earned via bingo and meat raffle go through after the month hours are worked.

Ice Coordinator – Brian Carson

  • Game scheduling will be wrapped up later this week.
  • There has been a challenge in scheduling Becker-BigLake since their home rink is at Sauk Rapids.
  • Scott Fredrickson split all RiverHawk games evenly with the STMA arena.
  • RiverHawks may be interested in the high school Stars jerseys.
  • Brian will get totals of games to Annette Doebler this week.
  • Neither Marshall nor RedwoodFalls was scheduled.
  • The ice schedule is up on the laptop thru Oct. 31.
  • Schedules will be printed off and handed out at tryouts for the first few weeks of practices.

IP Coordinator – Mike Frandsen

  • Clinics will start Oct. 23.
  • Teams will be decided the first week of November.
  • There will probably be 4 Termite teams and 3 Mite teams.
  • IP goalie gear needs repairs.
  • Jamie Preusse will take a look at the equipment.
  • There was talk about the IP season taking off time in Dec-Jan and going longer at the end of the year.
  • Mike Frandsen said it tends to be a long season for IP skaters as it is and time off in Dec-Jan could be done anyway without extending the season.
  • Kurt Jonas said he thinks 7 a.m. is too early for IP families coming from Annandale.
  • Mike Frandsen said he tries to make sure times are rotated.

District 5 Coordinator – Mike Paschke

We need to make sure the version 10 handbook is on our website.

Game changes will cost us $100.

There is an ice scheduling meeting Sept. 29.

The new locker room policy that one parent must be in the locker room at all times while skaters are in there must be put in our handbook.

It is recommended all D-5 associations also come up with a policy that states no cell phones are permitted in locker rooms.

Tom Frederick will draft language regarding both policies. Upon board approval, they will be added to the handbook.

The district recommends everyone 18 years old and older must submit a background form in order to work the penalty box, etc.

Jeff Richard suggested we discuss this more in-depth at the October meeting.

MAML and Sartell were chosen to hand out programs at an upcoming Minnesota Wild game.

If we want to host the Mite Jamboree, we need to tell the district by the end of September.

The Jamboree isn’t a moneymaker because we can’t charge a fee to teams.

The district recommends a maximum of only 5 scrimmages be scheduled before roster approval Nov. 6.

There may not be a Squirt end-of-year tournament.

The pilot program that Minnesota Hockey is having associations conduct regarding reducing minor penalties from 2 minutes to 1.5 minute does not have to pertain to tournaments.

The neck guard policy was discussed.

Eric Hanse said it’s a difficult rule to enforce.

Tom Frederick made a motion to change the handbook to reflect that requiring a neck guard on skaters at all levels is recommended but not required. Jamie Preusse seconded. All in favor. Motion carried.

Home Tournament Coordinator – Dwayne Jones

The Squirt A tourney will be a “cup” style with dog tags given out instead of medals.

The winning team’s picture will be put on the trophy.

Dog tags will cost a total of approximately $100 for all three tourneys.

Squirt B and C tourneys will be standard trophies.

B team will have second-place trophies.

Dwayne Jones suggested the trophies be put on added pedestals so they look nicer.

Dwayne Jones made a motion to have the Squirt A tournament a cup-style tournament every year. Jeff Richard seconded. All in favor. Motion carried.

Coaches Compensation

The Bantam A head coach will receive $2,100 and $700 for assistants.

Sean Dunn made a motion to pay non-parent head coaches at the competitive level $225 and waive the volunteer hours and concession stand hours. Annette Doebler seconded. All in favor. Motion carried.

Concession Stand

Families may not “bank” concession stand hours for future years; they can only be applied to the current season.

Discussion that the concession stand should sell tape and mouth guards for when the arena staff is not in their office.

Perhaps volunteers could do skate sharpening in the office.

Socks and Apparel

  • AST will give us a $1,300 credit towards socks for the next two years.
  • Team reps will place the orders for their teams with AST.
  • The new Apparel Coordinator will have to approve expenses by the executive board.

Website

  • All team pages are set on the website.
  • It will cost approximately $100 - $200 to change our name on the website and $180 to get a Vector logo.
  • The September payment module will be up later this week.
  • Jamie Preusse said the high school booster club should help pay the expenses to the website because they use it, as well.
  • We should say we are formerly the Stars for at least a year on the website so other teams are made aware.

Tryout Times

  • Kurt Jonas suggested that tryout weekend be uniform each year.
  • Tom Frederick said the hockey development committee has talked about creating a tryout coordinator position to manage all aspects of tryouts.

Communications Coordinator Position

  • Emails should be sent off the website as it has the most up-to-date email list.

Team reps will need to tell their families to enter all email addresses they want on the website.

  • Annette Doebler will send out her own emails from the website regarding financial information.
  • Emails that are to be sent to the association must be first sent to all executive board members for approval.
  • The Communications Coordinator should not respond to emails but instead forward it to the board member who requested the email be sent out.

Name Change

  • A notice will need to be placed in the Monticello Times for two weeks regarding our name change.

Jeff Richard made a motion to adjourn the meeting at 8:54 p.m. Annette Doebler seconded.

All in favor. Motion carried.

Respectfully submitted,

Teri Willenbring

Secretary