Fredericksburg Area Wine Festival

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November 1, 2015

Dear vendor,

You are cordially invited to participate in the upcoming Fredericksburg Wine Festival, October 89,2016! You will find two attachments with the first being the application and the credit card payment form. The second attachment will be the contact information and necessaryforms from the local govermrnt agencies should you be a food or beverage vendor.

Our website, ( will be updated weekly with your vendor information. Your logo or business card can be email to (.jpeg, png or other picture format). Please include your website, Facebook, Etsy, Pintrest or other business web address so that we can attach a link.

Vendor forms (pages 2-4) may be emailed, faxed, or mailed to the contact information listed above.

Should you have any questions or concerns, feel free to contact us. We look forward to seeing you at this event!

Sincerely,

Gary E. Everett

2016 Vendor Fees

Fredericksburg Area Wine Festival

October 8-9, 2016

Celebrate Virginia

2150 Gordon Shelton Blvd.

Fredericksburg VA, 22401

NOTE: All vendor spaces are first-come, first-serve basis and are subject to approval

ALL VENDOR PAYMENTS ARE FINAL

Contractual Information

1. Vendor spaces will a maximum 10’x10’. Vendors must setup within their allotted space. Additional spaces are available for purchase at the listed vendor fees.
2. All vendor payments are final. No refunds will be issued once payment has been received, unless Clause 15 applies.
3. A $35.00 Insufficient Funds Charge will be assessed to any returned check.
4. Within two weeks prior to the event, a vendor email will be sent with detailed set-up information and other pertinent details.
5. Set-up times will tentatively be Friday (the day before the event) and Saturday (the morning of the event). We will inform you of which day you are scheduled for load-in. If you are not able to make your scheduled load-in day, notify the event coordinator () immediately. Checking in early is permitted and also encouraged. The site is very busy the day of the event.
6. ALL vehicles must be removed from the festival grounds and parked in the designated vendor parking no later than 30 minutes prior to the gates opening for the general public.
7. EMSTAT, LLC will provide onsite, overnight security from Friday (the day before the event) thru Sunday (last day of the event) to ensure the safety of all merchandise.
8. EMSTAT, LLC does not provide insurance for vendors or their products. Insurance is the responsibility of the vendor.
9. All vendors will be responsible for collecting and reporting all local, state, and federal taxes.
10. All vendors are responsible for the cleanliness of their area and placing all refuse in the refuse containers provided.
11. A majority of all communication with EMSTAT, LLC will be conducted via email, therefore give a current and active email address.
12. EMSTAT, LLC will provide a blanket vendor permit for all vendors (if applicable). This does not cover required permits through the health department, fire department or sales tax to the Commissioner of Revenues office.
13. Referral program: EMSTAT, LLC will pay $20 for each new vendor that is referred to us. A new vendor refers to someone who has not been a vendor at any of our three events (Rites of Spring, Thunder for the Cause, or Fredericksburg Wine Fest) in the past three years.
14. There is no limit to the amount of referrals you may have, but all parties must remain setup at the event until the event is over on Sunday. Checks will be sent out after the event is over and will only be paid to the initial vendor who did the referral; both parties will not receive a check.
15. No vendor will be permitted to breakdown before the close of the event unless approved by management. At the end of each festival day (Saturday or Sunday), vehicles WILL NOT be permitted into the festival site until after the patrons have cleared the site and management has given the all-clear.
16. Force Majeure: EMSTAT, LLC reserves the right to cancel or change the date of said event for acts of God (i.e. hurricane) or reasons beyond their control. Should this happen,EMSTAT, LLC will refund 90% of the fee paid within 14 days. The vendor agrees to hold harmless EMSTAT, LLCall employees, and property owners from any claims, demands, suits, damages, losses, costs, accidents, injuries, or expenses which might arise out of any action or failure to act by EMSTAT, LLC.

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Vendor signature Date

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Vendor Application

IMPORTANT: If you are registering for multiple events, you will need to fill out individual event applications.

Vendor Agreement (print clearly or you may type in appropriate boxes)

Name and date of event:

Organization/ Business name:

Contact person:

Street address:

City/State/Zip:

Phone number:

Vendor email:

Website:

Facebook, Etsy, Pintrest (or

other business website):

Referred by:

All vendors will have a link to their website on the event website. Be sure to send your logo or business card to as a .jpeg, .png or other picture format.

Please list the type of items you will be selling at this event

1. Spaces will bea maximum of 10’ x10’. Additional vendor spaces may be purchased at the listed vendor rate, if necessary.
2. Wineries will have a maximum of 20’ x 20’.
3. Artisans, crafters, and commercial vendors will receive two (2) vendor passes,two (2) parking passes and two (2) complimentary glasses. Food vendors will receive five (5) vendor passes, two (2) parking passes and five (5) complimentary glasses.
4. Wineries will receive five (5) vendor passes and two (2) parking passes. Wine glasses will not be distributed to wineries due to ABC rules and regulations. Contact EMSTAT, LLC management if you have any questions regarding this change.
5. Vendors are NOT permitted to bring in outside alcohol unless approved by management, in writing, prior to the event.
6. Checks are to written to EMSTAT, LLC.
7. Vendors will receive an acceptance email and sales receipt upon receiving and processing of payment.

1. Number of Spaces ______x $______if paid before deadline = $______

______x$______if paid after deadline = $ ______

I have read and agreed to the Vendor Rules and Regulation on page 2 [ ] YES[ ] NO

Credit Card Authorization Form

Note: All credit card payments will be assessed a 3.5% processing fee

Credit Card No:

Expiration Date:

SVCC #:

Zip Code:

By signing below, I agree to pay the above charges according to the card issuer’s agreement, including any applicable service fees. I understand that my signature on this agreement will serve as my authorization on the credit card slip.

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Cardholder’s signature Date

RETURN PAGES 2-4 BY EMAIL, FAX OR USPS

EMSTAT, LLC

13509 Flank March Lane

Spotsylvania, VA 22551

(540) 972-2026 Fax

(540) 972-2749 Office

We ask that ALL vendors put this event on their website and link to the event.

It can only generate more business for everyone.

Like us on Facebook:

Vendor fees are non-refundable

Thank you for your partnership!