FREDERICK PUBLIC SCHOOLS
"Home of the Frederick Bombers"
Office of the Superintendent Shannon Vanderburg, Superintendent
Facility Use
Procedure for School Sponsored Organizations:
Sponsor will complete a “Request for Facility Use” form located on the District’s Web site or “Shared Drive” under administrative forms. Sponsor will be responsible to have the facility Principal sign the form. Principal will tentatively approve/disapprove the request and forward to the Superintendent. Superintendent will approve/disapprove the request.
Or
Sponsor may e-mail request to the Principal of the facility and the Principal will approve/disapprove and forward by e-mail to the Superintendent. If approved, the date will be placed on the facilities calendar.
A copy of the request will be sent back to the Sponsor marked approved/disapproved. Make sure that the event has been approved and posted before proceeding with event.
To prevent conflicts, all requests for facility use by school-sponsored organizations must go through the facility principal. Principals must be provided with the date, time, purpose, and name of the organizational contact or sponsor.
The facility Principal will be responsible to arrange personnel for open/close, clean-up, monitoring, kitchen workers, etc. Principals will insure that the “Request for Services by School Employee” form is completed and forwarded to the Business Office. Employees who work at one of these events will also note those hours on their time card.
School organizations will not be charged for the basic rental fee or be required to have liability insurance. The organization’s activity fund will be charged if any of the other fees apply. See Facility Cost Worksheet.
The district facility calendar is located on the school web site under district information.
FREDERICK PUBLIC SCHOOLS
REQUEST FOR FACILITY USE
(For Use by a School Sponsored Activity or Organization)
Sponsor ______
Activity ______
Facility ______
Date(s) of Use ______
Starting Time:______Ending Time:______
Number of Cooks needed for this activity______
If Fine Arts Auditorium is requested please check items needed.
Lectern/Speaker’s podium
Tables – How many? ______
Wired microphone - How many? ______
Wireless/lapel type microphone – How many?______
Are there any special lighting requests? ______
CD/MP3 player
Projector/Screen
What will you be using to connect to the projector?
Apple/Mac/iphone/ipad
Windows /Android device
School provided laptop
Please list any other special instructions or details of event.
______
This information is needed to coordinate all building calendars.
Custodian/Cook/Technicians will be paid for open, close and clean up.
Principal of Facility RequestedDate
Superintendent of DesigneeDate
Approved ______Facility Already Reserved ______
FREDERICK PUBLIC SCHOOLS
Request for Services by School Employee
Employee Name: ______
Sub-account Name and Number: ______
Activity Name and Number: ______
Date Worked: ______
Number of Hours Worked: ______
Services Performed: ______
Signature of Sponsor: ______
Signature of Principal: ______
Signature of Superintendent: ______
To be completed by payroll
Date paid: ______
Gross earnings: ______
Burdens/Fringe paid: ______
Total due from activity sub-account: ______
Payroll clerk: ______