Four Oaks Condominium Association, Inc

Four Oaks Condominium Association, Inc.

Hills Village North Association Clubhouse

Monthly Meeting – Open Session

Sept. 6, 2017

Call to Order

Open Session was called to order by Carol Guttschall, President at 6:00 p.m.

In Attendance

Carol Guttschall, President/TreasurerValerie Whyte, Community Manager

Robert Conlon, Vice PresidentJacquie Waeber, Minutes Taker

Jean Kuhn, Secretary

Lynne Hoge, Assistant Treasurer

Ilene Deerfield, Assistant Secretary
Four homeowners

Minutes

Motion to accept June 7, 2017 Open Session Minutes as submitted made by Jean, seconded by Lynne, all in favor.

Administrative

Carol thanked Bob for preparing a list of unit owners requiring new garage doors and units with grills without required patio extension. Warning letters were sent on 8/29 for garage door replacements to 22 unit owners. Of those 10 (or more) now have property modification approval and 1 is complete. Carol noted that the knobs on garage door of

27 Four Oaks need to be painted by the Association so it conforms to the newer door.

Financial

Carol announced that the Association is in good shape and a new budget will be presented in October.
A Municipal Reimbursement check for $946.14 for lighting was received 7/20/17.
Two rounds of lighting fixture replacements are done and homeowners are now on their own if they wish to change.
Three closings since last report – 11 Artillery, 10 Heatherwood and 47 Heatherwood.

Buildings & Grounds

Carol reviewed the amount of work done this year – a retaining wall on Oak Knoll; several roof replacements; drainage behind 44 Four Oaks; road patching done prior to seal coating scheduled on Oct. 2nd - 4th. Tree work yet to be done.
A motion to ratify the following items as a group was made by Lynne, seconded by Bob, with all in favor.
Drainage work behind 40-46 Four Oaks in the amount of $2,100.00 by High Tech.
Termite remediation at 7, 9, 11 Artillery in the amount of $1,750 plus $200 warranty by RM Termite.
Roof replacement at 2-12, 14-24 and 19-29 Four Oaks Rd. in the amount of $37,000 each.
Tree work on Oak Knoll, Artillery Rd. and Heatherwood for $7,534.70 by High Tech.
The following additional motions were made:
Motion to approve a three year gutter cleaning proposal for $2,137.50 per year by Garden State Gutter made by Ilene, seconded by Jean, all in favor.
Motion to conditionally approve $1,641.60 for irrigation repair (clocks, spray heads, rotor heads) made by Bob, seconded by Jean, all in favor. (Condition: The Board wants the irrigation to be turned off now but High Tech will give their professional opinion as to whether a new inspection and repairs can wait for spring.
Concrete repair and replacement inspection by the Board will be made using Supreme Metro’s proposal.
Joist repair at 7 Oak Knoll affected three units and amounted to $11,000 to be paid from Capital Reserves.
Roadway crack filling and sealing will take place from Oct. 2nd through the 4th.
Concrete repair and replacement inspection by the Board will be made using Supreme Metro’s proposal.

Property Modifications

There were twenty two property modifications requests of which 19 were garage door modifications and 3 patio extensions.

Open Forum

All homeowners in attendance relayed questions and concerns of a general nature.

Adjournment

Having no further business Open Session adjourned at 6:37 p.m.

The next meeting is scheduled for October 4, 2017 at 6:00 p.m.

Respectfully submitted,

Jacquie Waeber