Four Oaks Condominium Association, Inc.

Hills Village North Association Clubhouse

Monthly Meeting – Open Session

Sept. 6, 2017

Call to Order

  • Open Session was called to order by Carol Guttschall, President at 6:00 p.m.

In Attendance

Carol Guttschall, President/TreasurerValerie Whyte, Community Manager

Robert Conlon, Vice PresidentJacquie Waeber, Minutes Taker

Jean Kuhn, Secretary

Lynne Hoge, Assistant Treasurer

Ilene Deerfield, Assistant Secretary
Four homeowners

Minutes

  • Motion to accept June 7, 2017 Open Session Minutes as submitted made by Jean, seconded by Lynne, all in favor.

Administrative

  • Carol thanked Bob for preparing a list of unit owners requiring new garage doors and units with grills without required patio extension. Warning letters were sent on 8/29 for garage door replacements to 22 unit owners. Of those 10 (or more) now have property modification approval and 1 is complete. Carol noted that the knobs on garage door of

27 Four Oaks need to be painted by the Association so it conforms to the newer door.

Financial

  • Carol announced that the Association is in good shape and a new budget will be presented in October.
  • A Municipal Reimbursement check for $946.14 for lighting was received 7/20/17.
  • Two rounds of lighting fixture replacements are done and homeowners are now on their own if they wish to change.
  • Three closings since last report – 11 Artillery, 10 Heatherwood and 47 Heatherwood.

Buildings & Grounds

  • Carol reviewed the amount of work done this year – a retaining wall on Oak Knoll; several roof replacements; drainage behind 44 Four Oaks; road patching done prior to seal coating scheduled on Oct. 2nd - 4th. Tree work yet to be done.
  • A motion to ratify the following items as a group was made by Lynne, seconded by Bob, with all in favor.
  • Drainage work behind 40-46 Four Oaks in the amount of $2,100.00 by High Tech.
  • Termite remediation at 7, 9, 11 Artillery in the amount of $1,750 plus $200 warranty by RM Termite.
  • Roof replacement at 2-12, 14-24 and 19-29 Four Oaks Rd. in the amount of $37,000 each.
  • Tree work on Oak Knoll, Artillery Rd. and Heatherwood for $7,534.70 by High Tech.
  • The following additional motions were made:
  • Motion to approve a three year gutter cleaning proposal for $2,137.50 per year by Garden State Gutter made by Ilene, seconded by Jean, all in favor.
  • Motion to conditionally approve $1,641.60 for irrigation repair (clocks, spray heads, rotor heads) made by Bob, seconded by Jean, all in favor. (Condition: The Board wants the irrigation to be turned off now but High Tech will give their professional opinion as to whether a new inspection and repairs can wait for spring.
  • Concrete repair and replacement inspection by the Board will be made using Supreme Metro’s proposal.
  • Joist repair at 7 Oak Knoll affected three units and amounted to $11,000 to be paid from Capital Reserves.
  • Roadway crack filling and sealing will take place from Oct. 2nd through the 4th.
  • Concrete repair and replacement inspection by the Board will be made using Supreme Metro’s proposal.

Property Modifications

  • There were twenty two property modifications requests of which 19 were garage door modifications and 3 patio extensions.

Open Forum

  • All homeowners in attendance relayed questions and concerns of a general nature.

Adjournment

  • Having no further business Open Session adjourned at 6:37 p.m.

The next meeting is scheduled for October 4, 2017 at 6:00 p.m.

Respectfully submitted,

Jacquie Waeber