Period report
INFRASTRUCTURE ACTION PLAN PROGRAMME BOARD
DIGITAL DIRECTORATE
INFRASTRUCTURE ACTION PLAN: STEP CHANGE 2015
BOARD – MEETING No6
Period Report to the infrastructure action plan portfolio board and step change 2015 programme board
Reporting Period: JUNE/JULY 2012
Report produced by: Lesley Stewart
Report authorised by:Colin Cook
Date: 06 July 2012
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CONTENTSInfrastructure Action Plan Portfolio Board
Current Issues and Priorities (including changes to key assumptions, constraints and risks, and deviations from key milestones)
Step Change 2015
Current Issues and Priorities (including changes to key assumptions, constraints and risks, and deviations from key milestones)
Progress Since Last Month
Plan for this Month
Programme Milestones
High Level Financial Summary
Infrastructure Action Plan Portfolio Board
CURRENT ISSUES AND PRIORITIES
Overall
Gateway Level 0 Review due to commence in August 2012. Papers presented to the July meeting aim to clarify Governance arrangements that have developed over the past few months
Brief being developed through the Communications Strategy Group to address a range of branding and communication issues. These include the development of a participation brand / campaign as part of Chose Digital First, the related branding of demand stimulation activities and how best to bring overall branding coherence to the digital agenda.
Step Change 2015
Process of formal engagement with Local Authorities. Issues relating to this process are to be discussed separately by the Step Change 2015 Programme Board at this meeting.
Financial modelling work on coverage / speed scenarios will be completed this month. An agreement will be required via the Political Oversight Group on the nature of the “common level” of coverage discussed at the Extraordinary meeting of the IAAPB
State Aid arrangements through BDUK umbrella agreement have yet to be finalised and is a growing risk to programme timescales. This further complicates issues around funding profiles, with a majority of the £32 million of funding announced recently by BDUK notionally allocated to this financial year
World Class 2020
Development work with cities on Urban Broadband Fund proposals and the Scottish Cities Alliance on potential city collaborations
Requirement to advance thinking on future requirements from EU funding given potential restructuring of such funds
Demonstrating Digital
Proposal on way forward with Community Broadband Fund to be discussed at meeting. Programme documentation, including governance arrangements to follow agreement to this recommendation. Potential to announce the fund at the Skye Cabinet 23/24 July.
4. Choose Digital First
Status paper to be developed for the next Portfolio Board meeting. This will address governance issues relating to the cross over between demand stimulation work pertaining to infrastructure investment and wider strategy work to promote business and consumer participation.
Step Change 2015 Programme Board
CURRENT ISSUES AND PRIORITIES
Additional issues to those raided at Portfolio Board level
Highlands and Islands Project
Resolution of discussions with Crown Estates re Subsea cable seabed rentals
Completion of Independent Project Review (Gateway Review equivalent)
Completion of initial State Aid documentation for submission under BDUK umbrella arrangements
Rest of Scotland Project
Pressure on timescale to secure appropriate internal / external resource to provide legal and technical advice and lead demand stimulation work
Preparation for Gateway Review given Review team’s intent to focus specifically on this programme as part of its work
Submission of major project notification to EU for ERDF funds
Commencing the Open Market Review
Progress Last Month
Overall
Additional £32M funding confirmed from BDUK
Highlands and Islands Project
Public announcement of £120m funding allocation
Issue of Invitation to Submit Detailed Solutions to BT
Publication of State Aid Public Consultation document
Rest of Scotland Project
Programme Governance documentation finalised
Local Authority engagement letters issued
Agreed approach to Gateway Review
Plans for Next Month
Overall
Seek Political Oversight Groupmeeting to agree allocation methodology and common level of coverage.
Highlands and Islands Project
Review BT response to ISDS
Progress drafting of T&Cs
Discussion with Cornwall re Crown Estate negotiations and project implementation
Implementation of actions arising from review of resources
Rest of Scotland Project
Commence Local Authority engagement process
Procure a range of specialist advisors
Start the State Aid and Major Project Notification documents
Start preparation of tender documents
Milestone Review
Milestone / Target Date / Status / CommentsHIE – competitive dialogue session / w/c 2 March / Complete
IAP Programme Initiation Document / Mid March 2012 / Complete / Agreed subject to drafting changes at meeting on 7 March 2012
Scope of RoS procurement plan –SPSN in or out / 29 March 2012 / Complete / CSC-DS agreed on 18 April
Cost modelling / End March 2012 / Amber / Additional cost modelling carried out for 3 separate coverage scenarios and presented to Programme Board on 31 May 2012. To be referred to Political Oversight Group for consideration
BDUK funding / End March 2012 / Complete / Decision on additional BDUK funding confirmed 8 June 2012 – additional £32 million allocated.
IAP Strategic Outline Case / End March 2012 / Complete / Drafting comments provided by IIAPPB at meeting on 7 March 2012
RoS -Procurement Plan / End March 2012 / Complete
RoS -Agree national and local government responsibilities / End March 2012 / Complete / Procurement Plan drafted incorporating input from LG colleagues to ensure Procurement Plan reflected an agreed position. Procurement plan subsequently published on 25 May 2012.
IIAPPB / 10 April 2012
CSC-DS / 18 April 2012
HIE – Competitive dialogue with BT / 26 April / Complete / Detailed solutions
RoS - Procurement Plan Final / May 2012 / Complete / Procurement plan for roS published on 25 May 2012
HIE Receive Detailed Solution Submission / 23 July 2012 / Amber
HIE – Issue Request for Final Tender / 17 August2012 / Amber
IIAPPB / 11 May / Complete
HIE – Public Consultation / 09 July / Consultation period will run for one month
RoS - Gateway Review - Start / May 2012 / Green / Gateway assessment meeting confirming Gateway Review approach and remit held on 22 May
Consultancy support (including analytical and technical support) / June 2012 / Amber / Working with legal advisers to determine support available internally. Full resources required as soon as possible.
IAPPB / 15 June 2012 / Green
IAPPB / 13 July 2012 / Green
RoS - Open Market Consultation / July 2012 / Green
HIE – Preferred Bidder Stage / 7 September 2012 / Green
Gateway 0 & 1 / July 2012 / Green
HIE – contract stage / September 2012 / Finalising T&Cs, final bidder clarifications and State Aid notification.
State Aid Notification / Submitted to EC by August 2012 / Amber
ERDF funding / ERDF Process to Start by August 2012 / Green / EU funding requires notification of major project status. This will not be in place before contract awarded.
Outline Business Case / August 2012 / Green
Gateway 2 / August 2012 / Green / Outline business case and tender documentation
IAPPB / TBA / Green / Date to be agreed at IAPPB on 13 July in order to fit with H&I Project timetable
HIE – Contract Signature / 28 September 2012 / Green
Tender documentation / September 2012 / Green
RoS - Commence Procurement / September 2012 / Green
HIE – Delivery of Service Improvements / January 2013 / Green
RoS - Tender Process / March/ May 2013 / Green
Full Business Case / May 2013 / Green
RoS - Supplier Selection / June 2013 / Green
Gateway 3 / July 2013 / Green
RoS - Contract Award & Standstill / First half of 2013 / Green
RoS - Implementation / Ongoing / Green
IAP - Stakeholder engagement / Ongoing / Green / Separate engagement strategy in development
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High Level Financial Summary
Available funding – source and levelsSource / 2012/13 / 2013/14 / 2014/15 / Post- 2014/15 / TOTAL
Spending Review (21/09/11) / 8 / 12 / 15 / 15[1] / 50
Barnet Consequentials:
Digital (08/02/12) / 1.5 / 14.4 / 12.3 / 0 / 28.2
ERDF[2] / tbc / tbc / Tbc / tbc / 25.5
Barnet Consequentials:
Local Authority (Digital) (08/02/12) / 5 / 14.8 / 20.2 / 0 / 40
Local Authorities (SBC & DGC)[3] / 0 / 0 / 7 / 14 / 21
Local Authorities (Aberdeenshire)[4] / tbc / tbc / Tbc / tbc / 18
BDUK[5] / tbc / tbc / Tbc / tbc[6] / 100.8
HIE[7] / tbc / tbc / Tbc / 0 / 4.5
TOTAL / 288
[1] £15 million of the Next Generation Digital Fund is allocated for 2015/16.
[2] Up to £25.5 million will be made available in the current programming period (£5.5 million Highlands and Islands and £20 million Lowlands and Uplands). Funding must be committed by December 2013 and spent within two years – i.e. December 2015. Therefore it is possible that a portion of this may be spent within 2015/16. Profiling will be dependent on the procurement plan and process.
[3] This is the indicative profiling from SOSA’s bid submission to SG in September 2011, however the actual profiling may change.
[4] Aberdeenshire Council has committed £18 million over four years from 2012/13. Profiling will be dependent on the procurement plan and process. An additional £2 million has separately been committed by Aberdeen City Council which is for city wifi projects. As this does not constitute funding for rural broadband (“white” areas), this has not been included in this table.
[5] Profiling of the £100.8 million BDUK funds has yet to be agreed with DCMS.
[6] UK Government has stated that an additional £300 million funding (UK-wide) may be made available in the next (UK) Spending Review period. However this is unconfirmed at UK level as is any indication around potential Scottish allocation.
[7] HIE has committed £4.5 million funding to the HIE project (when added to the Highlands and Islands ERDF funding of £5.5 million, this matches the BDUK allocation of £10 million [itself part of the Scottish BDUK allocation of £100.8 million]). Profiling will be dependent on the procurement plan and process.