Fort Hays State University
Division of Student Affairs
Annual Key Dates
January
· ACT Profile Report – Due March 1 (EM)
· Annual Security and Fire Safety Reports sent to prospective students (SL/EM Compliance)
· Athletics Housing Scholarship Update Due Following 1st Day of Class (SL)
· Final SGA Allocation requests due (SL)
· Greek Community GPA & Involvement Semester Report created (SL)
· HEOA Annual Notice sent (SL)
· Prepare HESA Recruitment Plan (SA)
· Send Drug Policy Disclosure to all students (SL Compliance)
· Spring Professional Development calendar (SA)
February
· Assessment Workshop III (SA)
· Following 20th day of class – Report to Regents due (EM)
· Residence Hall Occupancy Report Based on 20th Day Data (SL)
· Residence Life GPA Report (SL)
· Scholarship Funding Proposal (EM)
March
· ACT Profile Report due to KBOR (EM)
· Merit exercise completed for prior calendar year (SA)
· Mid-term grades/Early Alert Report (EM)
April
· Academic Advising Survey Reports (SS)
· Assessment Workshop IV (SA)
· Student Organization Awards Recognition (SA)
· University Support Staff mid-year review (April 1 to June 30) (SA)
May
· Annual Review & Update of Student Handbook (SL)
· Commencement (SA)
· Greek Community GPA & Involvement Semester Report created (SL)
· Hays City Scholar Award Scholarship Proposal to Hays City Commission (EN)
· HESA Graduation Ceremony (SA)
· KAMS Graduation (SA)
· Qualified Admissions Report to Regents (EM)
· Residence Hall Closing Listing to Campus Police (SL)
· University Support Staff mid-year review (April 1 to June 30) (SA)
June
· Auxiliary Annual Budgets (SS/SL)
· Send Drug Policy Disclosure to all students (SL Compliance)
· Story of Excellent Reports due:
o Strategic Areas of Practice
o Learning Outcomes
o Department Pages
o By the Numbers
o Committee Reports
· University Support Staff mid-year review (April 1 to June 30) (SA)
July
· Division of Student Affairs Mini-Action Plan Requests (SA)
· Division of Student Affairs Summer Bash (SA)
· Finalize Story of Excellence (SA)
· Review Meal Plan costs and service days for the following year (SL)
August
· HESA Breakfast (SA)
· Convocation (SA)
· Back to School Picnic (SA)
· Fall Professional Development calendar (SA)
· Send Drug Policy Disclosure to all students (SL compliance)
· Bi-annual Drug & Alcohol Report (SS compliance)
September
· Assessment Workshop #1 (SA)
· Admissions No Longer Interested Data & County Reports (EM)
· Annual Meeting to Review Budget for Athletics Housing Scholarships (SL)
· Annual Review of FERPA Policy (EM)
· Athletics Housing Scholarship - Report due Following 1st Day of Class (SL)
· Family Day (SL)
· Following 20th day of class – Admissions Yield Report (EM)
· Following 20th day of class – Report to Regents due (EM)
· Following 20th day of class – send HEOA links (Annual Security & Fire Report) to all enrolled students, prospective students, faculty/staff (SL/EM Compliance)
· Following 20th day of class – Retention Initiatives Data Report (EM)
· Following 20th day of class – Update Parent Email Addresses (SL)
· Prior to September 15th - recommendation to VPSA on next year’s University housing rates (SL)
· Residence Hall Contract Review Process (SL)
· Student Affairs Division/University Committee Assignments (SA)
· Summer Camps & Conference Financial Report due (SL)
October
· Annual BIT Report (SL)
· Annual Title IX Report (SL)
· Auxiliary Fall Revised Budgets Due Based on 20th Day Data (SL/SS)
· Careers in Student Affairs Month (SA)
· Clery Report due (SL)
· Mid-term grades/Early Alert Report (EM)
· Prepare Financial Aid Default Rates for ISM (EM)
· Professional Staff Annual Self-Review in Workday (SA)
· Residence Hall Occupancy Report Based on 20th Day Data (SL)
· Revised Residence Hall Contracts Due (SL)
· University Support Staff Annual Review (October 1-November 30) (SA)
November
· Assessment Workshop II (SA)
· SGA Allocations due for EOF (SA)
· Meet with AVP to finalize upcoming calendar year goals and learning outcomes (SA)
· Professional Staff Annual Reviews and sign-off process completed for calendar year by supervisor (SA)
· Professional Staff complete Goals in Workday (including assessment planning and learning outcomes) (SA)
· Residence Hall Closing Listing to Campus Police (SL)
· Residence Hall Contracts Printed & Available Online (SL)
· University Strategic Budget Retreat (SALT)
· University Support Staff Annual Review (October 1-November 30) (SA)
· University Support Staff Performance Planning (November 1-December 31) (SA)
December
· Career Services Placement Report (SS)
· Division of Student Affairs Holiday Gathering (SA)
· Preliminary SGA Allocations due (SL)
· Residence Hall Closing Listing to Campus Police (SL)
· University Support Staff Performance Planning (November 1-December 31) (SA)
Adopted: August 13, 2009
Updated: September 8, 2014
Updated: August 25, 2016
Updated: February 8, 2018