Format Differences

Dillon Stores will be converting to the Kroger OLP purchasing system in 2004/2005. This is a multi-phased project. Conversions will be done by commodity*

*We have created a list of the items and vendor relationships affected by this conversion. The list is on our website, (Click on the ALERTS and UPDATES link). Please review this list to ensure proper alignment within your systems

The EDI communication will not change. This is a format change only. You may already be receiving Kroger EDI documents and be familiar with the Kroger format and the segment, element and qualifier code differences. If you have questions or are not familiar with the Kroger format please go to the EDI web site and review the Kroger Specific segments and elements on the maps.

It is the partners responsibility to review and update all maps as well as to make any systems or process changes needed to comply with the conversion dates.

Some documents will be changing more than others.

Our maps denote any Kroger specific segment, element and qualifier code differences as KE.

Dillon Stores specific segment, element and qualifier code differences will be listed as KC.

The list below represents some of the key documents and changes.

875- Refer to the following segment, element and qualifier code differences.

G5003, G6601, G6602, G6604, G7201

850- Refer to the following segment, element and qualifier code differences.

BEG05, FOB01, FOB02, TD504, SAC02

852- Refer to the following segment, element and qualifier code differences.

XQ03, XPO01, XPO02, N902, LIN04, LIN05, ZA01, ZA05- See Samples

ZA02 Format Changes for Item Quantities:

The 852 Quantities sent in the ZA segments, ZA02, by Dillon Stores is currently an accumulative total.

Kroger does NOT send any accumulative totals and instead sends daily activity.

Dillon Stores will change to this daily activity format. The receiver must accumulate daily activity to get WTD totals.

Please plan any system changes needed to accommodate this Quantity ZA02 format change to daily activity.

855- Refer to the following segment, element and qualifier code differences.

BAK04

810- Refer to the following segment, element and qualifier code differences.

BIG04, FOB01, IT106, TDS03

880- Refer to the following segment, element and qualifier code differences.

G0104, G1711

*******COMMUNICATION ID’s*********

The EDI Communication ID’s will not change. You are already exchanging Dillon Stores transactions via Kroger EDI.

Our communication ID’s will remain the same

ISA Qualifier 08 - ISA ID 9254110060 - GS ID 5137624388.

********DUNS NUMBERS********

The Dillon Stores ST and BY Duns numbers willchange. For a complete list go the Kroger web site Duns Link and look for the updated ST -Ship To, BY-879 and BY-889 Duns.

You must send and be able to receive and process the correct Duns numbers for all docs. Until all conversions are complete you will need to reference both the old and the new Duns depending on whether or not the items have converted to the new buying system.

THE DUNS CHANGES ARE APPLICABLE TO ONLY THE CONVERTED ITEMS

All conversions are by commodity. You must send the correct Duns for your documents to process. If an item is included in any conversion you must use the NEW Duns. If the item has not yet converted you must use the old Duns. Go to the web site for a complete listing of old and new DUNS.

The BT DUNS will not CHANGE!!

********LOCATIONS*********

The physical location and addresses for the affected Distribution Centers will not change.

********SEND RECEIVE TIMES*********

Send and receive times will not change.

VMI Samples

Current 852 Dillon Stores Format

ST*852*85278001~

XQ*G*20040120*20040124~ < XQ03 not sent

XPO*163967*163967~ < PO numbers change to five digits

N9*IA*61504302VR~ < N902 changes to internal JIT number and Division

N1*ST*Dillon Stores*9*0069428820110 ST Duns will change!

LIN**UA*001234512345*PI*0022620~ <LIN04 and 05 sentin Dillon Stores format

ZA*QA*0*CA*007*20040120~

ZA*QP*0*CA*007*20040120~

ZA*QS*0*CA*173*20040124~ < QS quantities will be sent as QW

ZA*QO*0*CA*173*20040124~

ZA*QD*60*CA*076*20040125~ <All ZA02 quantities are accumulative /will change to daily

Kroger 852 Format

ST*852*85305001~

XQ*G*20040121~ < XQ03 not sent

XPO*63967*63967~ < PO numbers change to five digitsin Kroger format

N9*IA*900024~ < < N902 changes to internal JIT number and Division

N1*ST*KROGER*9* 006942883601 ~ < New ST DUNS

LIN**UA*001234512345~ <LIN04 and 05 not sentin Kroger format

ZA*QA*138*CA*007*20040121~ < All ZA02 quantities will be daily activity

ZA*QP*0*CA*007*20040121~

ZA*QW*7*CA*007*20040121~ < QW Previously sentas QS

ZA*QO*0*CA*007*20040121~ < ZA04 code changes

ZA*QC*1*CA*007*20040121~ < QC Not previously sent

ZA*QD*11*CA*015*20040118~ < ZA04 code changes

Note:

Kroger sends ZA02 as daily activity. Dillon Stores will change from accumulative totals to daily totals. Please plan accordingly!

******XPO-Replacement PO’s******

Replacement PO’s will follow the Kroger format. You will receive a range of PO’s each week. PO’s are not to be carried over. If not used, please discard. Should you run out of PO’s during the week you will need to contact the buyer ASAP. Only the buyer can provide additional PO numbers.

NOTE!

  • You will receive your 1st set of replacement five digit PO numbers in the XPO segment on Sunday January 23, 2005 a new set of replacement PO’s will be sent each Sunday thereafter.
  • Begin placing orders using only the PO numbers provided in the 852 from Kroger on Sunday January 23, 2005.
  • We will not accept PO numbers sent prior to the conversion by Dillon Stores after the conversion is complete. Please discard these invalid PO numbers.
  • If you do not receive replacement PO numbers in the XPO segment on the 852 on January 23, 2005, please contact Wayne Meis on the Kroger EDI Support Team

at 303-715-2615

Format differences.doc

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