The total amount available is determined by NMDA at the beginning of each fiscal year (July 1) and is awarded on a first come first served basis. To apply, please complete this application and return it to NMDA on or before November 30. (See page 3 of this document for the Conditions of Funding.)

For All Tradeshows Other Than the Fiery Foods Show

NMDA provides cost-share assistance on a reimbursement basis for floor space only (up to 50%). A company can receive tradeshow assistance for the same show for up to three consecutive years. After the third year a company can still apply, but it must be for a different tradeshow.

For the Fiery Foods Show Only

Cost-share assistance for this show is limited to no more than 25% of the floor space. A company can receive tradeshow assistance for this show each year (the three year cap does not apply).

Instructions: Please complete all fields prior to submitting an application to NMDA. Only one application per company will be accepted each fiscal year, so please consider this when determining which show to list.

Company Name: / Click here to enter text.
Contact Name: / Click here to enter text.
Phone Number: / Click here to enter text.
Mailing Address: / Click here to enter text.
Email: / Click here to enter text.
Name of Tradeshow: / Click here to enter text.
Dates of Tradeshow: / Click here to enter text.
Tradeshow Location: / Click here to enter text.
Website Address Designated for Exhibitors: / Click here to enter text.
Booth Rental Fee (floor space only): / Click here to enter text.

Note: The following information is collected for the sole purpose of determining how effective NMDA’s tradeshow assistance program is as a whole. Individual company responses will not be reported by NMDA. Please be as realistic as possible.

Target Market: / Click here to enter text.
Number of current clients that the exhibitor plans on meeting with at the show: / Click here to enter text.
Number of prospective buyers that are expected to attend the show: / Click here to enter text.

Conditions of Funding

For Exhibitor Reference

General Instructions

  • All Tradeshow Assistance Applications must be sent to NMDA via mail, email, or fax on or before November 30 of the fiscal year that the show will occur in (NMDA’s fiscal year begins July 1 and ends June 30):

NMDA, Marketing and Development Division

PO Box 30005, MSC 5600

Las Cruces, NM 88003

Fax: (575) 646-3303

  • NMDA can pay on a reimbursement basis only.
  • NMDA will not authorize payment until after the show occurs in case of a cancelation, etc.

Invoicing Checklist (Please read carefully and follow each step accordingly.):

  • An invoice on your company letterhead.
  • Please be sure that your invoice contains the following:
  • Your company’s name and mailing address where the check should be mailed to.
  • “To: NMDA, Marketing and Development Division, MSC 5600, PO Box 30005, Las Cruces, NM 88003”
  • The date the invoice was created.
  • An itemized description that says: “Tradeshow Assistance for (insert tradeshow name here) on (insert dates of tradeshow here)”
  • An amount not more than the amount approved by NMDA.
  • A copy of the following are required (Please black out social security numbers, account numbers, and any other non-related transaction details, etc. before sending.):
  • An itemized receipt from company handling booth reservations showing amount charged and either a zero balance or booth fee “paid in full”; and
  • A cleared check or credit card statement matching the amount on the itemized receipt from the company handling the booth registration.
  • All required documentation should be mailed, scanned and emailed, or faxed to NMDA as soon as possible after the show occurs, but prior to the end of the fiscal year. (If in May or June, please check with NMDA for the date that your invoice must be submitted by in order to be paid out of the current fiscal year.)

For further questions related to invoicing or acceptable documentation for show expenses, please call the main NMDA Marketing and Development Division office at 575-646-4929.

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