Food Service Management Company (FSMC) Application for State Agency Approval
Thank you for your interest in obtaining approval from the Georgia Department of Education to serve and/or provide meals to school food authorities (SFAs) as a part of the National School Lunch Program.
Please read the following application in its entirety and provide all requested information where indicated. Any incomplete applications will automatically be rejected.
Applicant responses will be evaluated by the Finance and Business Unit of the School Nutrition Program and weighted according to the following categories:
Company History : 10 points
Financial Stability: 18 points
Personnel and Training: 20 points
Food Service Experience 10 points
Past Performance and/or References: 24 points
Experience Providing Meals through the National School Lunch Program (NSLP): 18 points
The maximum amount of points you may earn is 100. Any applicant that does not achieve 75 points or higher will be asked to reapply and will not be approved.
If you have any questions regarding the application process please contact Janett Adams, Purchasing Compliance Officer, at or via phone at 404-657-6167.
If approved, your FSMC must agree to strictly adhere to federal regulations set forth by USDA as a participant in the NSLP; failure to comply with any federal or state regulations may result in suspension or termination of approval of your FSMC and your company may be omitted from the approved vendor/caterer list for the state of Georgia for a minimum of one year or permanently removed.
1. COMPANY HISTORY - Requested document attached (yes or no)
In order to demonstrate character, production capability and financial stability, each FSMC is to provide, a complete company history, overview and financial background report. This report is to include:
A.Name and address of company or firm and its officers or operators, and a brief biographical sketch of the key food service personnel to establish their qualifications in the field. Please include designated point of contact for Georgia Department of Education, along with email address and phone number.
B.A description of FSMC's plant site, size (square footage), and production capability.
C.Permission for the representatives of the Georgia Department of Education’s School Nutrition Program to inspect the contractor's present facilities at any time during the duration of a contract with the School Food Authority.
D.Ethics: Are you aware of any interest or potential interest in your company or this contract that may be held by an individual employed by the Georgia Department of Education
(Yes) __ (No)______.
If yes, please give the name of the individual and the nature of the interest, if known:
2. FINANCIAL STABILITY - Requested documents attached (yes or no)
A.A three year financial history of the company including current financial statement, Revenue Expenditure Report, Balance Sheet and acknowledging the following:
1. Have the principals in the company ever filed for protection under the
bankruptcy laws under the current or another business name? (yes or no)
2.Has the company or any predecessor company in the past five years
been canceled or lost a contract account for service or inability to perform due to financial reasons? (yes or no)
3. PERSONNEL AND TRAINING - Requested documents attached (yes or no)
- Employees - Please describe and list your current employees and their qualifications. Do you provide criminal background checks on your employees? Please describe your hiring process.
4. EXPERIENCE - Requested documents attached (yes or no)
Please describe the experience your company has had in Food Service Management
5. PAST PERFORMANCE - Requested documents attached (yes or no)
Please provide a complete description of at least 3 references from former or current schools/businesses you have serviced and include contact information for each (email address, mailing address, and current phone number).
1.
2.
3.
6. EXPERIENCE PROVIDING MEALS THROUGH THE NSLP
Please provide a complete description of your experience providing meals and or serving food as a participant in the NSLP. Alsoprovide details of how much relevant experience you possess, including what school food authorities (SFAs) you have worked with and the capacity in which you supported SFAs through the NSLP.
Example, how many times a day did/do you deliver meals? (applicable only to vendors who are not on site).
Are/were you on site every day at the SFA? If so, what meals did you prepare?
Who provides the cycle menus at the SFA and how often are they provided?
Describe your experience ensuring that meals prepared and/or served meet the USDA meal pattern requirements?
Have you ever served an item that was not a part of meal pattern approved by USDA? If so, please explain the circumstances and why.
How much knowledge do you have of federal regulations that oversee the NSLP? Please describe.
If you do not have any experience in the above areas, please write NOT APPLICABLE or N/A.
Upon submission of the above documentation, the Finance and Business Unit of the School Nutrition Program will review and evaluate your application. You should receive a response to your submission within 7 business days. Please contact Janett Adams at or 404-657-6167 if you have any questions or need additional information.