Following Members Were Present

Minutes of the ordinaryCantt Board meeting held on 19.09.2016 at 1400 hrs in the office of the Cantonment Board, Meerut.

Following members were present:

1. Maj Gen K. Manmeet Singh, GOC President

2. SmtBeenaWadhwaVice President

3. Col SubodhGargNominated Member

4. Col AK VaidNominated Member

5. ShriGauravVerma, ADM Member

6. SmtBushraKamalElected Member

7. ShriNeerajRathoreElected Member

8. Shri Anil JainElected Member

9. SmtManjuGoelElected Member

10. ShriDharmendraSonkarElected Member

11. ShriVipinSodhiElected Member

Shri Rajeev Shrivastava, CEOMember Secretary

Following members were absent:

1. Brig JS Bishnoi, SEMO/Health OfficerEx-Officio Member

2. Lt. Col AtulPuthiaNominated Member

3. ShriRakeshTyagi, GE (S) – Executive EngineerEx-Officio Member

4. SmtRinni JainElected Member

Special Invitees.

ShriRajendraAgarwal, Hon’ble MPSpecial Invitee

2. ShriMunqad Ali, Hon’ble MPSpecial Invitee

3. ShriSatyaPrakashAgarwal, Hon’ble MLA -do-

Board observed two minutes silence for paying respects to the departed soul of ShriPrahlad Singh Singhal, Ex Vice President and the soldiers/officers who lost lives in Uri sector on 18.09.2016 during terror attack.

PCB addressed the Board before start of meeting and informed that the meeting was rescheduled at 2 pm due to certain exigencies. He also informed that certain new Ex-officio and nominated members will join as the present incumbents/ members have proceeded on posting. The issues of unauthorized constructions, improvement in state of cleanliness, electricity, water supply and other civic amenities were raised by PCB along with need for strict action against the officials/employees who fault in performance of their duties. He stated that there is no dearth of funds for development activities, and there is urgent need to show improvement as without these improvements, the vision of Smart Cantt would not be successful. He solicited suggestions and concern from all members of the Board assuring that strict disciplinary action shall be taken against concerned staff for any persistent failure in showing improvement.

291. ACTION U/S 26 OF C.A. 2006

To note the actions taken by the CEO with the prior sanction of PCB U/S 26 of C.A. 2006:-

(i)Sanction dated 17/07/2016 regarding technical examination of construction material in respect of unauthorised construction of mall in the compound of B.No.210/B West End Road Meerut Cantt.

(ii)Sanction dated 26/07/2016 regarding auction of transfer of collection rights of temporary parking on account of kanwar festival w.e.f. 30/07/2016 to 01/08/2016 @ of highest bid of rupees 19500/- per day in favour of ShriSanjeev Sharma S/O Brahmanand Sharma.

(iii)Sanction dated 29/07/2016 regarding expenditure on account of legal assistance provided to Shri. Anuj Singh CEE Cantt Board Meerut in the Court of District Judge Meerut in case relating to demolition of B.No. 210B (Mall).

(iv)Sanction dated 29/07/2016 regarding expenditure on provision of temporary lighting/decoration on the route of kanwar.

291. Resolution

Noted the sanctions of PCB for Rs. 50000/-, 19500/-, 105000/- & 142200/- in respect of items (i) to (iv). Also resolved that the panel of counsels be revised to engage counsels who could produce results & reduce pendency of cases.

Further resolved that a treasury A/c be got opened for recovery of fines ordered by competent courts.

292. CONFIRMATION OF MINUTES OF FINANCE COMMITTEE MEETING DATED 23.08.2016.

To confirm the minutes of adjourned special finance committee meeting held on 23.08.2016 in the office of the Cantonment Board.

Relevant papers are placed on the table.

Board may confirm the minutes.

292. Resolution

Confirmed with the following modifications:-

In the Agenda point No. 14 of the Finance Committee to read under the heading closing balance Closing Balance on last day of “March 2016” instead of “February 2016”.
Mr Vipin Sodhi, Member Cantt Board desired to re-study Annual Consolidated Accounts for the year 2015-16 forwarded to the Govt. of India. This was allowed by Board.
The recommendation on agenda point No. 20 of Finance Committee be modified to read the lines “reasonability of rates quoted by the firms be given by the office in future” instead of “further recommended that reasonability be also given by the office on rates in case of rates quoted by 01 or 02 firms in future”.

293. REVISION OF RATE OF HOUSE RENT ALLOWANCE ( INCREASE IN EXISTING RATE BY 20%) IN R/O OF EMPLOYEES OF CANTT BOARD MEERUT.

To consider & approve the revision of Rate of House Rent Allowance by 20% in the existing Rates to the employees of Cantt Board Meerut as per UP Govt OrderNo.47//2016/Vee-Aa-2-1017/Das-08(Mu.Se.Se.)2011TC dated 19.08.2016 & GO No.1/2016/G-119/Das-2016-226/2008 dt 12.08.2016.

OFFICE REPORT

Board is informed that UP Govt vide GO referred above, has revised the rate of HRA by increase of 20% (by rounding off in next Rs.10) to its employees w.e.f. 01.08.2016 as under :-

S.
NO. / GRADE PAY (Rs) / EXISTING RATE OF HRA ( Rs) / REVISED RATE OF HRA (Rs) FOR CLASS A, B-1 & B-2 CITIES
1 / 2 / 3 / 4
1 / 1300 / 900 / 1080
2 / 1400 / 930 / 1120
3 / 1650 / 980 / 1180
4 / 1800 / 1100 / 1320
5 / 1900 / 1160 / 1400
6 / 2000 / 1200 / 1440
7 / 2400 / 1470 / 1770
8 / 2800 / 1670 / 2010
9 / 4200 / 2020 / 2430
10 / 4600 / 2760 / 3320
11 / 4800 / 2810 / 3380
12 / 5400 / 3150 / 3780
13 / 6600 / 3780 / 4540
14 / 7600 / 4480 / 5380
15 / 8700 / 6910 / 8300

As per clause 4 read with 14 of Memorandum of Settlement, Cantt Board employees are entitled for the pay and allowances at par with state Govt. employees. As per Clause 14, the following allowances shall be paid at the same rate and under the terms & conditions as specified with Respective State Govt s in r/o State Govt employees.

Dearness Allowances.ii. Hill or Compensatory Allowance

House Rent Allowance ( HRA)iv. Cash Allowance.

v.CCA.Vi. High Altitude Allowance.

Since, the state Govt of UP has revised the rate of HRA to its employees vide Go referred above , the employees of Cantt Board are also entitled to get revised rate of HRA w.e.f. 01.08.2016.

Presently, the Board is paying Rs.5,75,740/ per month on a/c HRA to its employees. After proposed revision of rates of HRA by 20%, there will be additional financial implication of Rs.1,15,200/- per month. Necessary Budget provision for the same exists in respective Budget Heads under Revised BE 2016-17.

It is recommended that proposal seeking sanction for revision of rate of HRA as mentioned in Col.4 of above table to the employees of Cantt Board Meerut w.e.f. 01.08.2016 under Rule 47 read with Rule 19 (b) of Cantt Account Code 1924 be forwarded to the Directorate DE CC, Lucknow.

Relevant file alongwith office report and UP Govt. GO (s) is placed on the table.

293. Resolution

Approved. Proposal may be sent to the GoC-in-C for sanction through PD DE, Central Command.

294.GRANT OF EX-GRATIA/ADDL PENSION TO 03 PENSIONERS OF CANTT BOARD MEERUT ON ATTAINING AGE OF 80 YEARS.

To consider applications received from S/Sh. Govind Ram Kukreja, Ex- AE (E&M) dt 08.07.16, Kailash S/O Budhan, Ex- S/w dated 23.07.16 and Smt. Shakuntala Khosla ( Family Pensioner) dt 04.08.2016 for grant of additional pension by increasing 20% after attaining age of 80 Years.

OFFICE REPORT

Board is informed that pension/ family pension in r/o of retired employees of the Cantt Board Meerut is being given as per CCS ( Pension) Rules 1972 under Rule 31 of CFSR 1937.

As per the provision / directions issued by the Govt of India, Ministry of Personnel & Public Grievances, Deptt of Pension & Pensioners Welfare vide letter No. F No.38/37/08-P & PW (A) dt 03.10.2008 has implemented ex-gratia pension/additional pension to old pensioners/family pensioners w.e.f. 01.01.2006 at the following rates of basic pension :

ON ATTAINING THE AGEADDITIONAL PENSION

80 Years20%

85 Years30%

90 Years40%

95 years50%

100 Years100%

Board is informed that the above applicants have attained age of 80 years on the date as under:-

S.No. / Name & Designation of Pensioner / Date of Birth / Date of attaining age of 80 Years / Rate of Addl Pension on basic Pension
1 / Sh. Govind Ram Kukreja Ex-AE / 09.07.1936 / 09.07.2016 / 20%
2 / Sh. Kailash- Budhan Ex-S/W / 01.07.1936 / 01.07.2016 / 20%
3 / Smt. Shakuntala Khosla, FP / 20.02.1934 / 20.02.2014 / 20%

It is also reported that the Basic Pension of the above named pensioners is already sanctioned by the GOC-in-C, CC & based on which they are being granted pension since their respective date of superannuation.

Relevant file is placed on the table.

Board may consider & approve grant of additional pension @ 20% of basic pension as per Govt order to the above-named pensioners with effect from date of attaining age of 80 years in each case as mentioned in the above table.

294. Resolution

Considered and resolved that additional pension at the rates, may be granted to eligible pensioners mentioned on the agenda side w.e.f. the dates of attaining age of 80 years by respective pensioner.

295. RENEWAL OF CONTRACTUAL ENGAGEMENT OF DENTIST IN CANTT GENERAL HOSPITAL, MEERUT CANTT.

To consider issue of renewal of contractual engagement of Dr. Richa Gupta, Dentist in Cantt General Hospital, Meerut Cantt on sharing basis.

Board is informed that Dr. Richa Gupta, BDS was engaged by the Board on 04.07.2014 on sharing basis which was extended for the period of one year w.e.f. 08.07.2015 vide CBR No. 43 dated 16.09.2015, the ratio of sharing of profit is 70:30 i.e. 70% share of Dentist and 30% share of Board in fee. The period of engagement is over on 08.07.2016. The RMO has recommended for renewal as the performance of individual is satisfactory.

Dr. Richa Gupta has requested for renewal of another period of one year on the same terms and conditions. The office however proposes reformation of terms & conditions of engagement and invite fresh offers/applications.

Board may consider and take suitable decision in the matter.

295. Resolution

CEO informed that the services of Dentist through private contractual engagement is being provided on profit/revenue sharing basis. An analysis of the revenue sharing basis system as well as services being provided through this contractual engagement do not give any satisfactory result. There is a need to reframe terms and conditions of engagement of the dentist in view of the above so that better services are provided with better yield of revenues for the Board as entire infrastructure is provided by the Board. Moreover, the beneficiaries of the hospital services are mostly from outside Cantt area & only limited numbers of Cantt residents utilize the services from this engagement which defeats the bonafide services of providing expert medical facility intended basically for the Cantt residents through Cantonment General Hospital.

Considered & resolved that a detailed study will be carried out by the office, and report alongwith fresh terms and conditions brought before the Board in the next meeting. Based on new terms and conditions or the suggestions as may be made by the office, fresh engagement be undertaken thereafter. Board also noted that after completion of engagement on 08.07.2016 the engagement has been extended by the CEO till further decision of the Board and the same may be continued till fresh decision is taken by the Board as per above resolve.

Board also resolved that with immediate effect the OPD charges for residents of outside Cantt area be revised to Rs. 100/- per patient per day and only consultation services provided to them without any supply of medicines, by hospital.

296. RECOGNITION OF UNION – AKHIL BHARTIYA SAFAI MAZDOOR CONGRESS.

Reference : CBR No. 219 dated 10.06.2016.

To consider application dated 02.02.2016 of ABSMC, Branch Meerut Cantt Board requesting therein for recognition of union.

Board is informed that Shri Pujesh Lohre Newly Elected President, Akhil Bhartiya Safai Mazdoor Congress has submitted application dated 02.02.2016 alongwith following documents:-

Constitution of Akhil Bhartiya Safai Mazdoor Congress
List of Members of the Union
Letters of consent of the Members of the union for deduction of contribution from the salary at source.
Affiliation certificate of All India Cantt Board Employees Federation.
Election Certificate issued by the Election Officer who conducted the election.

As per the Rules of Recognition of Trade Unions circulated by the DG DE vide letter No. 25/37/JCM/C/DE/2011 dated 26 August 2013, the above union fulfills the condition of recognition.

Relevant file alongwith all the above mentioned documents are put up on the table.

Board may consider & take suitable decision in the matter.

296. Resolution

The CEO informed the Board that despite office report that the applicant union fulfilled criteria for recognition, the matter of recognition was pended by the Board on demand of Elected Members. The Dte. DE Central Command has issued direction that if the union fulfills criteria of recognition the Board should recognize the unions before 30.09.2016. Board resolved that the applicant union namely Akhil Bhartiya Safai Mazdoor Congress is recognized by the Board for a period of one year as it fulfills the criteria of recognition.

297.RECOGNITION OF UNION – CHAWNI PARISHAD KARAMCHARI UNION.

Reference : CBR No. 220 dated 10.06.2016.

To consider application dated 9.11.2015 of Chawni Parishad Kamamchari Unions, Brancd Meerut Cantt Board Brequesting therein for recognition of union.

Board is informed that Shri Yogesh Yadav, Newly Elected President, Chawni Parished Karamchari Union has submitted application dated 9.11.2015 alongwith following documents:-

Constitution of Chawni Parishad Karamchari Union.
List of Members of the Union
Letters of consent of the Members of the union for deduction of contribution from the salary at source.
Affiliation certificate of All India Cantt Board Employees Federation.
Election Certificate issued by the Election Officer who conducted the election.

As per the Rules of Recognition of Trade Unions circulated by the DG DE vide letter No. 25/37/JCM/C/DE/2011 dated 26 August 2013, the above union fulfills the condition of recognition.

Relevant file alongwith all the above mentioned documents are put up on the table.

Board may consider & take suitable decision in the matter

297. Resolution

The CEO informed that Board that even though report that the applicant union fulfilled criteria for recognition, the matter of recognition was pended by the Board on demand of Elected Members. The Dte. DE Central Command has issued direction that if the unions fulfills criteria of recognition the Board should recognize the unions before 30.09.2016. Board resolved that the applicant union namely Chawni Parishad Karamchari Union is recognized by the Board for a period of one year as it fulfill the criteria of recognition.

298. REVISION OF RATES / FEES FOR ALLOWING TEMPORARY OCCUPATION OF VACANT LANDS UNDER MANAGEMENT OF CANTT BOARD.

Reference: CBR No. 223 dated 10.06.2016 and CBR No. 392 dated 11.03.2013.

To consider revision of rates of fixing of Shamiyana, Conservancy charges for use of Govt. land for purpose of fixing of Shamiyana.

Office note

Board is informed that the Board vide CBR No. 392 dated 11.03.2013 fixed Rs. 150/- for fixing of per Shamiyana (measuring 15’x15’), conservancy charges Rs. 200/- and Site plan Rs. 50/- has fixed for per function.

Board is informed that the general public of Cantt area seeks permission to organize their functions i.e. marriage party, other religious functions and other party functions on the vacant lands under the management of the Cantonment Board. They install Shamiyanas and pay charges as fixed by the Board which are very normal charges. The existing rates were fixed in March 2013 and they require revision. Therefore, to increase the revenue, the office proposes to revise the said charges are as under:

Sl. No. / Type of rate/fee/charges / Present / Proposed
1. / Fixing of Shamiyana (measuring 15’x15’) each / 150/- / 1000/- per Shamiyana
2. / Conservancy Charges for above purpose / 200/- / 1000/-per function
3. / Site plan / 50/- / 250/- per function

Relevant file is put on the table.

Board is requested to consider and decide.

298. Resolution

Considered and after discussion resolved to pend.

299. PERMISSION FOR USE OF MANGLAM MARRIAGE PLACE AT ABU LANE AND USE OF GOVT LAND FOR MARRIAGE FUNCTION WITHIN THE LIMIT OF MEERUT CANTT FOR CANTT BOARD STAFF.

Reference: CBR No. 225 dated 10.06.2016 and CBR No. 105 dated 27.01.2016.

To consider allowing concession in booking amount of Manglam marriage place, and use of Govt Land without any charges for marriage purposes of Cantt Board staff.

Office Report

Board is informed that the Board has developed marriage place in B. No. 173, Abu Lane Meerut named as “MANGLAM” and fixed charges for general public vide CBR No. 335 dated 27.09.2014, which are as under :

For marriage function

Use of ManglamCharges-Rs. 15000/- per day

Consy Charges -Rs. 4000/-

Security Money-Rs. 5000/- (Refundable)

For Uthavani

Consy Charges-Rs. 1100/-

Board is informed that in agenda side vide CBR No. 335 dated 27.09.2014 Board has not granted/mentioned any concession for use of Manglam marriage place by Cantt Board staff. Therefore, the Cantt Board employees Union has demanded that concession may be given to Cantt Board employees in booking amount and Rs. 3000/- per day may be charged as concession rate from them for use of Manglam in place of Rs. 15000/- per day.

The matter for granting concession for use of Manglam Marriage Place to Cantt Board Staff was placed before the Board in its meeting held on 27.01.2016. The Board vide CBR No. 105 dated 27.1.2016 had deferred the matter and given concession only to Shri Rakesh Kumar, Sanitary Supervisor as special case & as a staff welfare measure @ Rs. 5,000/- per day for use of Manglam and Rs. 5,000/- on account of security (refundable).

Proposed charges for use of Manglam Charges by Cantt Board staff

For marriage function

Use of ManglamCharges-Rs. 5000/- per day

Consy Charges -Rs. 2000/-

Security Money-Rs. 5000/- (Refundable)

Relevant file is put on the table.

Board is requested to consider and decide.

299. Resolution

Considered and resolved that charges as per office proposal on the agenda side be made applicable on the Cantt Board staff with immediate effect, in case of self & family members only.

300. MOTION

To consider motion given by Smt. Manju Goel, Elected Member, Cantt Board on 10.08.2016.

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