FLOYD COUNTY BOARD OF EDUCATION REGULAR MEETING
MONDAY, JANUARY 25, 2010 – 6:30 P.M.
MAY VALLEY ELEMENTARY SCHOOL
MARTIN, KENTUCKY
A G E N D A
1. CHAIR’S WELCOME/CALL TO ORDER
A. Roll Call/Welcome
B. Reminder for a Request to Speak
C. Moment of Individual Silent Reflection: “Why are we here?”
D. The Adoption of the Agenda
E. Table Election of Officers Until February Board Meeting.
2. SPOTLIGHT ON STUDENT/STAFF/COMMUNITY
ACHIEVEMENTS, REPORT ON STUDENT WORK BY
MAY VALLEY ELEMENTARY SCHOOL STUDENTS
AND REPORT BY SBDM COUNCILS.
3. COMMUNITY COMMENTS TO THE BOARD OF
EDUCATION
A. Students
B. Parents, PTA/O’s
C. SBDM Councils
D. Classified Employees
E. Certified Employees/FCEA
F. Principals’ Association
G. Members of the Board of Education**
H. Public Comment
4. ACTION OR SPECIAL REPORTS – STUDENT LEARNING
A. Receive Attendance/Enrollment and Health Aide Service Report.
5. ACTION OR SPECIAL REPORTS – STUDENT SUPPORT
A. Receive Report of the Superintendent.
B. Receive Utility Report for May Valley Elementary School.
6. ACTION – BY CONSENT
A. Consider Approval of Minutes.
**B. Consider Payment of Bills and Claims.
C. Superintendent’s Report on Personnel:
1. Actions Taken
2. Consider Requests for Leaves-of-Absence
D. Receive/Review FY 2011 Draft Budget.
E. Consider SFCC Offer of Assistance in the Amount of $91,939 Annual Debt Service.
F. Consider Section 125 Plan Amendments.
G. Consider Awarding Bids to Retrofit 45 Buses With DOC (Diesel Oxidation Catalyst) and CCV (Closed Crankcase Ventilation) Systems and a Cleaning Machine for Diesel Particulate Filters.
H. Consider Family Resource/Youth Services Centers District Assurance Certification for FYs 11-12 Continuation Funding.
I. Consider Amending Board Policy 01.821 “Powers and Duties of the Board of Education” to Increase the Per Diem to Seventy-Five Dollars.
J. Consider Agreement Between Ky Community & Technical College (KCTCS) and Floyd County Schools for Ready-to-Work Work-Study Program, Pending Review of Board Attorney.
K. Consider Shortened School Day for Students With Special Needs.
L. Consider Principals and an Alternate Administrator From Each School as Chairpersons of 504 Team Meetings.
M. Consider Proposal to Increase Special Education Staff at Betsy Layne Elementary and High Schools.
N. Consider Request for Betsy Layne High School to Contract with Eastern Ky Expo Center to Hold Prom on April 24, 2010.
O. Consider Second Reading of Energy Policy and Receiving
Procedures.
P. Consider Board Meeting Calendar for 2010.
Q. Consider the ARRA Title IID Tech Plan Addendum.
R. Consider Bids for Diesel Multi Stage Filter System.
S. Consider Commercial Carrier for Allen Central High School
JROTC to University of Kentucky in Lexington, KY on February 5-6, 2010, Pending Insurance Information.
7. EXECUTIVE SESSION TO DISCUSS (LITIGATION,
PROPERTY, PERSONNEL AND EXPULSIONS) KRS 61.810.
8. ADJOURNMENT
Henry Webb, Superintendent
Floyd County Schools
The meting was called to order at 6:30 PM by Mr. Jeff Stumbo, Board Chair. Let the record show that the following board members were present: Mr. Jeff Stumbo, Dr. Chandra Varia, Ms. Rhonda Meade, and Mr. Douglas A. Hopkins. Ms. Linda Gearheart was not present at this meeting. Also present: Mr. Henry Webb, Superintendent and Mr. Mike Schmitt, Board Attorney.
Mr. Stumbo welcomed everyone to the meeting and then led the group in a moment of individual silent reflection “Why are we here?”
NOTE: Mr. Webb read the Agenda into record.
ORDER No. 16546 Agenda
Ms. Meade made the motion and Mr. Hopkins seconded the motion to adopt the Agenda as read.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
ORDER No. 16547 Election of Officers (Item 1-E)
Mr. Hopkins made the motion and Dr. Varia seconded the motion to table the election of officers until the February Board Meeting when all Board Members will be present.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
PRESENTATION: Beverly Crisman –
Betsy Layne High School Girls Basketball Team’s 15th Regional Tournament All “A” Champions.
Betsy Layne High School Students “Go Green Life Style”
January is Board Member Recognization Month
Ms. Tonya Horne-Williams, Principal at May Valley Elementary, Ms. Greta Thornsberry, Assistant-Principal and had a Power Point Presentation (See attached).
NOTE: Dr. Varia left the meeting at 6:52 PM.
ORDER NO. 16548 Attendance/Enrollment Report (Item 4-A)
Mr. Hopkins made the motion and Ms. Meade seconded the motion to receive the Attendance/Enrollment and Health Aide Service Report.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
ORDER NO. 16549 Report of Superintendent (Item 5-A)
Ms. Meade made the motion and Mr. Hopkins seconded the motion to receive the Report of the Superintendent.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
ORDER NO. 16550 Utility Report for May Valley (Item 5-B)
Mr. Hopkins made the motion and Ms. Meade seconded the motion to receive the Utility Report for May Valley Elementary School.
There was an affirmative vote by all board members present to
approve the motion. The motion carried.
Fiscal Budgetary Impact:
2007/2008 SY (July 07-June 08) - $78,830.16
2008/2009 SY (July 08 – June 09) - $85,178.47.
ORDER NO. 16551 December 14, 2009 Minutes (Item 6-A)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to approve the December 14, 2009 minutes for the Regular called meeting held at Prestonsburg High School.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
ORDER NO. 16552 Bills and Claims (Item 6-B)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to approve the payment of bills and claims.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
Warrant #123109 $3,943,450.58
Warrant #011510 $ 592,351.97
Warrant #011610 $ 62,787.93
Warrant #011710 $ 193,091.15
Warrant #012210 $ 369,852.72
EMPLOYEE REQUESTS FOR LEAVE
*The Superintendent recommends approval of the following requests for leave.
NAME / TYPE OF LEAVE REQUESTED / DATES / TYPE OFEMPLOYEE
Nanna Craft / Family Medical Leave / 12/18/2009 - 03/26/2010 / Classified
Kathrine Smith / Family Medical Leave / 12/1/2009 - 12/7/2009 / Certified
Fayetta Johnson / Family Medical Leave / 11/19/2009 - 3/4/2009 / Classified
Bethany Arnett / Family Medical Leave / 11/30/2009 - 2/22/2009 / Certified
Angela Campbell / Extended Disability Leave / 09/15/2009 - 06/30/2010 / Classified
ORDER NO. 16553 Report on Personnel (Item 6-C)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to receive the personnel report.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
Superintendent Henry L. Webb is giving notice of personnel actions that have taken place since the last regular board meeting.
CERTIFIED TRANSFERS:
1. Pamela Caudill, from English Teacher to Teacher at Prestonsburg High School, effective December 1, 2009.
CERTIFIED RESIGNATIONS:
1. Kimberly Hall, District wide Substitute Teacher, effective December 16, 2009.
CERTIFIED RETIREMENTS:
1. John Jody Sword, Assistant Principal at Betsy Layne Elementary School, effective January 1, 2010.
CERTIFIED SUBSTITUTES:
1. Courtney Branham, Emergency, effective December 22, 2009.
2. Whitney Howell, Emergency, effective December 22, 2009.
3. Rondal Patton, Certified, effective December 22, 2009.
4. Anthony Trotter, Emergency, effective December 23, 2009.
CLASSIFIED HIRINGS:
1. Michael Click, Bus Driver at the Transportation Department, effective December 3, 2009.
2. Jennifer Ginger Cooley, Special Needs Assistant at Opportunities Unlimited, effective December 3, 2009.
3. Karen Cornett, Instructional Facilitator at Prestonsburg High School, effective December 3, 2009.
4. Stacy McGuire, Special Needs Assistant at Allen Elementary School, effective December 3, 2009.
5. Doris Edward Prater, Bus Driver at the Transportation Department, effective December 3, 2009.
6. Kathleen DaVaio, ESS Tutor at Allen Central Middle School, effective December 9, 2009.
7. Sheila Lawson, ESS Tutor at Betsy Layne Elementary School, effective December 9, 2009.
8. Rosemary Tackett, ESS Tutor at Betsy Layne Elementary School, effective December 9, 2009.
9. Carol Little, Special Needs Assistant at Adams Middle School, effective December 14, 2009.
10. Amanda Slone, Special Needs Assistant at Prestonsburg Elementary School, effective December 29, 2009.
CLASSIFIED TRANSFERS:
1. Theresa Allen, from Head Start Assistant at McDowell Elementary School to Preschool Associate Teacher at Stumbo Elementary School, effective December 16, 2009.
2. Jill Johnson, from Head Start Assistant at McDowell Elementary School to Family Service Worker II at Central Office, effective December 17, 2009.
CLASSIFIED REPREIMANDS:
1. Deanna Boyd, Bus Driver at the Transportation Department.
2. Victor Harper, Bus Driver at the Transportation Department.
CLASSIFIED RESIGNATIONS:
1. Jason Whitaker, Custodian at Prestonsburg High School, effective December 4, 2009.
CLASSIFIED RETIREMENTS:
1. Kathleen Prater, Lead Custodian at Allen Central High School, effective January
1, 2010.
2. Paul Johnson, Bus Driver at the Transportation Department, effective January 31,
2010.
CLASSIFIED SUBSTITUTES:
1. Carnell Carroll, Custodian, effective December 16, 2009.
2. Rebecca Carter Aide, effective December 16, 2009.
3. Christy Johnson, Aide, Cook, Custodian, effective December 16, 2009.
4. Mary Justice, Aide, Cook, Custodian, effective December 16, 2009.
5. Stephanie Keathley, Aide & Cook, effective December 16, 2009.
6. Sharon Parker, Bus Monitor, effective December 16, 2009.
7. Don Kelly Prater, Custodian, effective December 16, 2009.
8. Amber Stanley, Aide, effective December 16, 2009.
9. Benjamin Yates, Custodian, effective December 16, 2009.
10. Katrina Thornsberry, Aide, Cook, Custodian, effective December 16, 2009.
11. Juelinia Edwards, Aide, effective December 17, 2009.
12. Anthony Hamilton, Aide, effective December 17, 2009.
13. Sharon Perkins, Cook, effective December 17, 2009.
14. Crystal Hall, Aide, effective January 4, 2010.
ORDER NO. 16554 FY 2011 Draft Budget (Item 6-D)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to receive/review the 2011 Draft Budget.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
KRS 160.470 (6)(a); BOE Policy 04.1. The FY 2011 Draft Working Budget is the projected revenues and estimated expense for the upcoming 2011 Fiscal Year. Given the uncertainty of the state budget SEEK base funding in this draft budget is estimated at current per pupil amounts. The amounts paid to certified and classified staff are only increased to show the cost of step/longevity raises for current staffing levels. All other revenues are based on known or estimated receipts. Expenses budgeted are only those recurring expenses required by law, and those in support of instructional, operational,
and debt service functions. Several substantial reductions were made to various accounts and contingency has been reduced to the minimum allowable by law at 2%. In addition no one-time expenses or major asset purchases are included (buses and five year plan items). These reductions are only to balance the Draft budget and further in-depth discussion and specific decisions on what may be reduced must be had by the budget committee and the board of education.
ORDER NO. 16555 SFCC Offer of Assistance (Item 6-E)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to approve SFCC offer of assistance in the amount of $91,939 Annual Debt Service.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
KRS 157.622. Consider/Approve/Accepting SFCC offer of assistance in the amount of $91,939 annual debt service on bonds to be sold for proposed construction or major renovation as outlined in the districts facility plan. Will provide payments on future construction per the district’s current facility plan. This offer will bond approximately $1.255 million. This amount of bonding is in addition to the current bonding potential of $8.8 million.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
ORDER NO. 16556 Section 125 Plan Amendments (Item 6-F)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to approve Section 125 Plan Amendments.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
Board Policy 01.01. Recent changes in the Federal regulations that govern the district’s Section 125 Flexible Benefit Plan require amendments/updates to our current plan.
ORDER NO. 16557 Retrofit 45 Buses (Item 6-G)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to award bids to retrofit 45 buses with DOC (Diesel Oxidation Catalyst) and CCV (Closed Crankcase Ventilation) Systems and a Cleaning Machine for Diesel Particulate Filters.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
Board Policy 04:32, Board policy 07:13, KRS 162.070. Clean School Bus Efforts Grant of $203,315.40m from United States Environmental Protection Agency. Award diesel emissions reduction grant from the Energy and Environmental Cabinet Division for Air Quality to retro-fit school buses. This will decrease diesel emissions to students, staff and community.
ORDER NO. 16558 FRYSC District Assurance Certification
(Item 6-H)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to approve the Family resource/youth Services Centers District Assurance Certification for FY 11-12 continuation funding.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
Board of Education Policy 01.11, General Powers and Duties of the Board KRS 156.497 – KRS 156.4977. The School District Certificate Form is required in all FRYSC Continuation Grant Applications. These application must be submitted to the office of the FRYSC in Frankfort by February 15, 2010, to seek continued funding for FRYSC programs in Floyd County Schools.
ORDER NO. 16559 Powers and Duties of the Board of Education
(Item 6-I)
Mr. Stumbo made the motion and Ms. Meade seconded the motion to approve amending Board Policy 01.821 “Powers and Duties of the Board of Education” to increase the Per Diem to Seventy-Five Dollars at meeting.
There was an affirmative vote by all board members present to approve the motion. The motion carried.
KRS 160.280. For several years our Board of Education members per diem has been forty dollars and was in line with KRS 160.280. a few years ago KRS 160.280 changed and currently the per diem allowed under this regulation is seventy five dollars. This action would bring our board members per diem more in line with the regulation and our surrounding districts.