Create Single Payment Voucher 3.0

Supplemental Job Aid

Date: 03/22/2018

Revision History

Date / Version / Location / Update Description
07/19/2016 / 2.0 / Entire Document / Transferred to new template, 9.2 updated screenshots, and changed ‘vendor’ to ‘supplier’.
03/22/2018 / 3.0 / Entire Document / Change entire contents

Target Audience:Department AP Processor

Purpose: This Supplemental Job Aid can be used by Department AP Processor to generate a Single Payment Voucher for one-timerefund payment, tax refunds, and confidential non-reportable payments.

Title: Creating a Single Payment Voucher

In this example, we will create a single payment voucher as a warrant for refund.

Single Payment Vouchers can be used for refund payments, tax refunds, and confidential non-reportable payments. Eachdepartment will have a unique Single Payment Supplier ID establish in FI$Cal. The Supplier ID is: XXXXSGP(XXXX represents as department’s business unit number), Supplier name is: XX Single Pay Vendor(XX represents as department’s name)

Step 1:Navigate to the Add/Update Voucher page:

  • Navigation: Main Menu Accounts PayableVouchers  Add/Update Regular Entry

Step 2: Click the Add a New Value tab

  • Business Unit: default
  • Voucher ID: NEXT (do not alter the field)
  • Voucher Style: Single Payment Voucher.

Complete the remaining fields( as applicable for your invoice) to successfully add the voucher

  • Invoice Number
  • Invoice Date
  • Gross Invoice Amount
  • Freight Amount
  • Sales Tax Amount
  • Misc. Charge Amount
  • Check if Tax Exempt
  • Tax exempt flag: checked
  • Estimated No. of Invoice Lines: default as 1

Click on “Add” button.

Step 3: On the Single Payment Supplier page, enter the payee information


Step 4: On the Invoice Information page, under the Invoice and Distribution Lines, enter the department specific Chartfield values.

.

Click on Pay Term icon if Basis date type and Basis date need to be changed, otherwise, it defaults as invoice date.

Click the Back to Invoice link to go back to the invoice page.

Step 5: Click the “Payment”tab

Cash Type: The option for Single payment voucher is: Warrant, Agency Trust Cash, General Cash

Step 6: Click on“invoice information” tab

Click on “Save” button

You have successfully completed creating a Single Payment Voucher in FI$Cal.

FI$Cal.063 - Create Single Payment Voucher 3.0
Updated: 03/22/2018Page 1 of 8