FIRE SAFETY DIRECTOR’S ASSOCIATION

of

GREATER NEW YORK

Executive Board Meeting Minutes

Date: January 23, 2012

Location: Barclays, 745 Seventh Avenue, NY, NY, 10019

Subject: FSDA Executive Board Meeting

Attending: Nick Gaudiosi, Russell Touhey, Gina Bertucelli, John O’Grady, Pat Wallace (phone), Jack Murphy, Joe Razza, Domenick Rossetti (phone), Vicki Pitcavage, Mike Gimpel, Matt Callaghan, Kevin McGuire, Steve Chimento

Absent: Bill Costello, Joe Haney, Joe McCormick, Glenn Corbett, Paul Mallery, Jim Ellson, Nika Whitehead, Sandy Sansevero, Larry Byrnes, Mike Laffey

Agenda:

  1. Welcome New Executive Board
  2. Clear understanding of duties of each role
  3. Board members stated they read By-Laws and understood their duties.
  4. Gina stated she would like to share role of obtaining speakers between 2nd and 3rd vice presidents. Bt-law amendment.
  5. Jack Murphy elected unanimously Chairman of the Board of Directors by those present.
  1. Any changes to By-Laws
  2. A few By-law amendments were discussed to reflect our practices.
  3. Draft proposal to follow for Board approval and reading at February meeting
  4. Gina will draft by-law amendments for submittal to Board
  1. Quarterly Board meetings
  2. We would like to have regularly scheduled Exec Board meetings so that we can all schedule our time. These could take place immediately after a scheduled monthly meeting
  1. Membership
  2. Increase number of dues paying members
  3. As of 1/23/12, we have approximately only 40 paid members for 2012.
  4. Financial Secretary must notify Corresponding Secretary of any paid members asap. Corresponding Secretary to update database.
  1. The Corresponding Secretary will generate a list each month indicating paid members and those in arrears. Any new members will be noted on the list.
  2. This list is to be emailed to the Board the Friday preceding each scheduled monthly meeting.
  1. Contact members in arrears
  2. The Corresponding Secretary will send out an email dues notice asap to be followed by a mailing to those in arrears.
  3. Starting in March of 2012, members in arrears will be denied access to the meeting. Warnings will be given at the February meeting.
  4. A proposal was made to charge $20 per meeting guest pass to our meetings. This was approved and will be included in the By-Law amendments.
  1. New Member Welcome Packet
  2. A proposal was made to develop a new member packet to include: By-Laws, Membership Certificate, Welcome Letter.
  3. Nick will put together a draft packet
  4. Remind members about information on website
  1. Budget
  2. 2011 Financial Statement
  3. There was no 2012 Financial Statement
  1. Monthly reports
  2. It is imperative that we have a Treasurer’s each month to track the Associations expenses.
  1. Golf Outing
  2. We will try to keep the same date (May 21, 2012), the Monday before Memorial Day.
  3. Joe R, Kevin McG and Gina will solicit quotes from Douglaston, Clearview and Bethpage asap.
  4. Increasing the price of the outing will be discussed after receipt of quotes.
  5. A suggestion was made to conduct the raffle as a “Chinese Auction” rather than a free for all. This idea had a lot of support.
  6. A thank you letter must go out to all donors no less than 2 weeks following the outing.
  1. We need to get more members involved, not just the Board.
  1. Donations
  2. We must set a budget for the year. Our operating costs have increased.
  3. The budget will be limited to income generated the previous year, not anticipated income.
  4. A donation budget must be set aside and the balance considered in all votes for donations.
  5. The vast majority of the group felt that all donations must be in line with the Association’s core mission, the protection of life and property from the hazards of fire.
  1. Task Force
  2. Maintain regular contact with Fire Prevention
  3. We have a unique and strong relationship with the FDNY and in particular, the Bureau of Fire Prevention. We need to continue this effort with regular meetings.
  1. Identify problems facing our members
  2. We must do more to encourage our members to bring fire prevention issues to the Association
  3. Turnstiles
  4. Combined FS/EAP Plans
  5. Use more online survey with the help of John Jay College
  6. We need to get more members to submit on-site surveys. Remind members at monthly meetings or email.
  1. Meetings
  2. Locations
  3. February- World Financial Center
  4. March- Prince George Hotel
  5. April- Seminar at 1 Chase Plaza, no regular meeting
  6. May- Trinity Real Estate
  7. September- FDNY Headquarters
  8. October- open
  9. November- open
  10. December- open
  1. Topics/Speakers
  2. Jack Murphy working on topics and speakers
  3. We need to hear from membership on what topics they would like to hear more about
  4. Reach out to PD to determine EAP overlap and identify any problems related to operations.
  5. Determine an appropriate gift for speakers, consistent with available funds.