Finger Lakes Health Systems Agency

Effective Date:January, 2013

Title:CTAAB Coordinator/Health Planner

Reports to:Director, Research and Planning

Status:Exempt

Summary

Under the general direction of the Director,Research and Planningthis position has a dual role. The CTAAB role is one that coordinates and oversees the work of the CTAAB. It is an advisory position that requires both coordination and administration, to insure that this volunteer Board is supported in all of the necessary functions. As the health planner, the position requires the ability to collect and analyze data, perform in-depth studies, and present information on known or potential areas of concern and/or deficiencies in the health care delivery system.The employee will demonstrate a commitment to the mission, vision and values of the Finger Lakes Health Systems Agency.

Essential Responsibilities/Accountabilities:

Accountable for the role and function of the Community Technology Assessment Advisory Board (CTAAB) as outlined in their By-laws, Policies and Procedures.
Serve as an expert in CTAAB policies and procedures
Manage the CTAAB review process
Identify appropriate projects for review
Work with potential applicants and applicants to understand the process, including completing appropriate applications in a timely fashion
Coordinate the review of applications, scheduling of meetings, distribution of materials to board members in advance of meetings, timely notification to applicants and insurers of board decisions
Oversee maintenance of CTAAB Bylaws and Operating Guidelines, including identifying issues of concern and managing subcommittees, to develop solutions
Write yearly report on CTAAB activity
Under the direction of the Director of Research and Planning, proactively performs prospective and retrospective research activities. This will include:
Coordinating and managing high level projects or participating as a member of a team.
Collaborating with other team members in the conceptualization of project approaches and methodologies.
Performing literature reviews, internet surveillance and inventories of community services and program data.
Collecting primary and second qualitative and quantitative data.
Working with consultants engaged by the Agency for this activity.
Summarizing results in text, graphs and tables.
Collaborating with other team members or play the lead role in the production of presentations, reports and other deliverables, including the final report.

Maintains knowledge of current policies, laws, trends and developments in the area of health care by reading appropriate policy notices, interpretations or related materials, health and health-related journals and attending training and educational sessions.
Continually develop best practices and tools, including system software, for project execution and management.
Performs in a manner consistent with the Agency’s general and human resource policies and procedures.
Perform other functions as assigned by management.

Competencies

Is well organized and plans ahead for project requirements; works at a pace that achieves the highest levels of quality work.
Effective use of verbal, written communications and presentation skills.
Identifies information gaps and obtains the needed information required to understand strategic issues, major trends, problems and other causes; compares, contrasts and combines data and information to understand the underlying issues.
Explains things at a level that is detail appropriate to the audience; articulate speaker.

Ability to elicit cooperation from a wide variety of sources, including upper management, stakeholders and team members.
Anticipates problems and initiates new and more effective ways to tackle them, despite obstacles and change.
Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.

Shares information often with others; communicates in a clear, timely, complete and consistent manner.

Ability to read communication styles of team members and contractors who come from a broad spectrum of disciplines.
Willing to work in a team-oriented collaborative environment.
Effective problem-solving skills that support and enable sound decision making.
Ability to efficiently plan, organize and coordinate a variety of activities.
Consistently completes expected workload; is effective with anticipating time needed to complete workload.

Creates real and positive change; views change as an opportunity.

Demonstrates flexibility during times of change.

Minimum Qualifications:

Bachelor’s degree in health care administration, health economics or related degrees is required. Master’sdegree in public health, public administration, health planning, healthcare administration, health care economicsor related degreesdesirable.
Three to five years of experience in health planning, health care administration or community agencies dealing with health and/or health and related services.
Project coordination and project management experience.
Ability to efficiently plan, organize and coordinate a variety of activities.
Excellent written and verbal communications skills, including the ability to prepare reports, presentations and public speaking.
Possesses strong interpersonal skills.
Experience in working with diverse groups, including managing work groups/task forces.
Experience in working independently and in a team-oriented, collaborative environment is essential.
Experience in Microsoft office products (Word, Outlook and PowerPoint) and (if applicable - knowledge of or experience in the use of databases and data base management (Excel, Access, SPSS and SAS). Familiarity and/or knowledgein the use of Project Management software would be beneficial.

Physical Requirements:

Ability and willingness to travel.
Sits for long periods.
Works long hours on a computer.
Uses a keyboard.
Reads printed materials or from a computer monitor.

In support of the Americans with Disabilities Act, this job description lists only those requirements and qualifications deemed essential to the position.

Equal Opportunity Employer

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