FinancialsState of Kansas - FMSPage 1 of 3

ARDeposit TypeCAR022

Item Overview:

Use the Deposit Type page to define the types of deposits the State will use in its business operation. The purpose of the deposit type is to classify deposit transactions; this could mean the sorting of receipts by various means such as method of payment (customer cash payments, credit card, etc) or where receipts are collected (lockbox, store #, region, etc). Deposit type is strictly a descriptive field and doesn’t affect payment processing.

One must specify a deposit type when entering a deposit either online or from a lockbox. Define a deposit type for each class of deposit to track, such as all deposits for a particular region or all international deposits. Reports that list deposit activity use them to sort and select deposits.

The system assigns the payment method to all deposits whose deposit business unit has the same SetID as the deposit type. If this field is blank, the system uses the payment method assigned to the business unit. Values are: Check and Electronic Funds Transfer.

Menu Path:Set Up Financials/Supply Chain > Product Related > Receivables > Payments > Deposit Type

Page Screenshots:

Component: DEPOSIT_TYPE_TABLE

Page: DEPOSIT_TYPE_TABLE

Record Information:

Table Name / PS Table Name /

Table Purpose

Deposit Type / DEPOSIT_TYPE_TABLE / Define deposit types for receivables.

Approach:

  • The State will use the default deposit types provided by PeopleSoft and will define additionaldeposit types as needed.
  • Deposit types will be maintained “Centrally” post go-live.
  • Agencies may request additional deposit types post go-live from a “Central” agency.

Information Source:

  • AR/BI Team

Data Entry Method:

_____ On-Line Pages

__X__Excel Spreadsheet

_____Conversion

Field Approach:

Record Name:DEPOSIT_TYPE_TABLE
Field Name / Approach
SETID / Will to be set to “STATE”
DEPOSIT_TYPE / The AR/BI Team will define deposit types.
EFFDT / Will be set to ‘01/01/1901’
EFF_STATUS / Will be set to ‘A’ for Active
DESCR / The AR/BI Team will define deposit type descriptions.
PAYMENT_METHOD / The AR/BI Team will determine the default payment method for the deposit type.

RTM Cross-Reference:

  • AR 11.000: System provides ability to accommodate Electronic Fund Transfers (EFT).
  • AR107.000: System provides the ability to add bad check fees to receivables accounts.

Assumptions:

  • Deposit types are easily configurable and can have whatever label is required.
  • Deposit types will be maintained “Centrally” post go-live.
  • Agencies may request additional deposit types from a “Central” agency, post go-live.

Issues:

  • N/A

Input Provided By:

Name / Title, Department
Muriah Baker / AR/BI Analyst, State of Kansas
Allison Garcia / AR/BI Lead, Accenture

Change Log:

Date / Author / Change Description
02/12/2009 / Allison Garcia / Updates to Field Approach.
2/9/09 / Muriah Baker / Initial Approach

Note: The Template Change Log should be maintained in reverse chronological order. Hence, the most recent changes are on the top of the list.

SIGNOFFS

Peer Review

______Date: _____/_____/_____

Configuration Team Leads

______Date: _____/_____/_____

Accenture Configuration Lead

______Date: _____/_____/_____

State of Kansas Configuration Lead

Module Team Leads

______Date: _____/_____/_____

______Date: _____/_____/_____

Team Leads

______Date: _____/_____/_____

______Date: _____/_____/_____

C:\Documents and Settings\mbaker\My Documents\FMS Configs\CAR022_Deposit Type.docx11/6/20183:47:07 PM

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