Poverty Truth Commission

Administration and Communications Assistant

Responsible to: Poverty Truth Commission (PTC) Co-ordinator

Key relationships:PTC Development Workers, Poverty Truth Commissioners, Faith in Community Scotland Projects, Book keeper and Senior Administrator.

Main DutyTo provide the Co-ordinator with administrative and communications support for the work of the Poverty Truth Commission.

Tasks

  • As a primary focus, support the work of the Poverty Truth Commission, providing support for staff, volunteers and commissioners - including dealing promptly with emails, telephone calls and correspondence.
  • Word processing documents, reports and letters, printing and collating materials for distribution. Updating relevant databases and electronic information sources to ensure good communications.
  • Assisting with meeting and events arrangements, booking venues, catering and equipment as required.
  • Create and distribute ‘Wee Update’ – Commissioners newsletter.
  • Liaise with individual Commissioners to ensure effective communication flows.
  • Contribute to the use of social media and other forms of communication for the Poverty Truth Commission, including keeping the website up to date.
  • Provide general assistance with administrative requirements as is reasonably requested by the Co-ordinator of the Poverty Truth Commission.

This document does not form part of your contract of employment.

Person Specification

Experience / Essential / Desirable
Proven experience of providing effective administrative and secretarial support. / √
Professionally and proficiently deal with confidential information and material. / √
Deal effectively and competently with telephone calls. / √
Experience of social media and website maintenance / √
Experience of working independently and as part of a team. / √
Skills and Knowledge / Essential / Desirable
Ability to produce clear, concise, user friendly materials / √
Proven ability to competently manage workload and deal with changing deadlines / √
High level of communication skills with particular emphasis on strong written skills / √
Excellent organisation skills in particular in relation to events administration / √
Good working knowledge in the use of Information Technology applications: word processing, desktop, email, usage of the internet, database, desktop publishing / √
Attitudes and Values / Essential / Desirable
Commitment to working with and alongside those in poverty / √
Understanding of and commitment to the ethos of the Poverty Truth Commission ‘Nothing about us, without us, is for us.’ / √
Ability to build positive relationships with people from diverse faith and cultural backgrounds / √
An understanding of the impact of poverty on people’s lives / √

Closing date

Applications must be received prior to 12 noon onFriday, 15 April, 2016. If sending by email, please also send hard signed copy by post. (Please refer to “Notes for application” document)

Please note that CVs will not be accepted and should therefore not be submitted.

Interviews

Interviews for successful candidates will be held in Glasgow onTuesday, 3 May, 2016.

This document does not form part of your contract of employment.

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