FCC/OWD-1
SYSTEM NAME:
Reasonable Accommodation Requests under the Rehabilitation Act of 1973.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Office of Workplace Diversity (OWD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 5-C750, Washington, DC20554.
*17269CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal Communications Commission (FCC) employees or contractors with disabilities.
CATEGORIES OF RECORDS IN THE SYSTEM:
Electronic databases with all records containing the last and first name, filed alphabetically by last name, and a corresponding identification number, which includes:
1. FCC employee/temporary hire database contains: first and last name, telephone number, organizational unit, room number, date of issuance, and property pass privileges, if applicable.
2. Contractor database contains: first and last name, contractor company name, telephone number, FCC point of contact, telephone number, and date of issuance.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Executive Order (EO) 13164, Establishing Procedures to Facilitate the Provision of Reasonable Accommodation; EEOC, Enforcement Guidance on Reasonable Accommodation and Undue Hardship Under the Americans with Disabilities Act, 29 CFR Part 1615; Rehabilitation Act of 1973, 29 U.S.C. 12101 et seq.; 29 CFR 1630.
PURPOSE(S):
The system provides a method by which the FCC can identify Commission employees who have requested "reasonable accommodations" in their office, work stations, or to use other FCC facilities. Information on the disposition of each request is also maintained in this system.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES:
Information about individuals in this system of records may routinely be disclosed under the following conditions:
1. Adjudication and Litigation--where by careful review, the agency determines that the records are both relevant and necessary to litigation and the use of such records is deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records, these records may be used by a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation;
2. Law enforcement and Investigation--where there is an indication of a violation or potential violation of a statute, regulation, rule, or order, records from this system may be shared with appropriate Federal, State, or local authorities either for purposes of obtaining additional information relevant to a FCC decision or for referring the record for investigation, enforcement, or prosecution by another agency;
3. Congressional Inquiries--when requested by a Congressional office in response to an inquiry by an individual made to the Congressional office for their own records;
4. Government-wide Program Management and Oversight--when requested by the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906; when the U.S. Department of Justice is contacted in order to obtain that department's advice regarding disclosure obligations under the Freedom of Information Act; or when the Office of Management and Budget is contacted in order to obtain that office's advice regarding obligations under the Privacy Act; and
5. Labor Relations--A record from this system may be disclosed to officials of labor organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a formal request and in accord with the conditions of 5 U.S.C. 7114 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
In each of these cases, the FCC will determine whether disclosure of the records is compatible with the purpose for which the records were collected.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in a password protected computer database.
RETRIEVABILITY:
Records are retrieved by the name of the individual or accommodation identity number.
SAFEGUARDS:
The computer terminals are stored within a secured area. The Security Office staff performs a backup operation on these files on a weekly and monthly basis on 1/4 data cartridges, which are stored/safeguarded in the Security Office.
RETENTION AND DISPOSAL:
Records kept by the FCC are retained until an employee or contractor leaves the FCC and then shredded. Electronic records are destroyed physically (electronic storage media) or by electronic erasure.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Workplace Diversity (OWD), 445 12th Street, SW., Room 5-C750, Washington, DC 20554; or Security Operations Center, Office of Managing Director (OMD), Federal Communications Commission (FCC), 445 12th Street, SW., Room 1-B458, Washington, DC 20554.
NOTIFICATION PROCEDURE:
Address inquiries to the system manager.
RECORD ACCESS PROCEDURES:
Address inquiries to the system manager.
CONTESTING RECORD PROCEDURES:
Address inquiries to the system manager.
RECORD SOURCE CATEGORIES:
Individuals requesting accommodation.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.