February 2017

Dear Conference Partner:

The Washington Association of Sheriffs & Police Chiefs cordially invites you to the 2017 Spring Exposition and Training Conference at the Spokane Convention Center, May 22-25, 2017.

We encourage you to consider supporting WASPC by becoming a sponsor and/or exhibitor at our Spring Exposition and Training Conference. Your support is crucial to the success of the association.

We are committed to making the Exposition valuable to our members/attendees and maximizing your ability to contact the leaders of the law enforcement and corrections from the state of Washington.

SPONSORSHIP & EXHIBITOR REGISTRATION DATES

2017 WASPC Conference Sponsors- Organizations wishing to be a 2017 conference sponsor should call (360) 486-2385 for instructions on how to register NOW. This is only available to 2017 WASPC Conference Sponsors.

February 15, 2017 – Invitation only registration for loyal WASPC Conference exhibitors (you will be emailed the link for registration)

February 22, 2017 – General Registration OPEN (the registration link will be posted on the WASPC website)

If you have any questions, contact Kim Goodman at 360.486.2380 or .

Thank you for your continued support of WASPC and law enforcement in Washington State.

The WASPC Membership would like to extend a special thank you to our 2016 Sponsors

$5,000 +

Behavioral Interventions

Cops For Hire

$3,000-$5,000

Integrus Architecture

Verizon Wireless

$500 - $3,000

Appriss

Business of Policing

Correct Care Solutions

Leads Online

Motorola

PayTel Communications

Public Safety Testing

Trinity Services Group

$500

Behind the Badge Foundation

DLR Group

DSSI/ATIMS

Fight Crime:Invest in Kids

Jiffy Wall

LAW Publications

WA Staff Assault Task Force

Other/Hospitality

Bratwear

First Tactical

Galls

Mark 43

Red the Uniform Tailor

WASPC 2017 SPRING EXPOSITION AND TRAINING CONFERENCE

WHY EXHIBIT AT THE CONFERENCE?

WASPC is committed to providing a place for Washington’s law enforcement executives to view, experience, and network with exhibitors who provide state-of-the-art products and services. Industry suppliers from across the country recognize that it is the place to be to reach the buying power of the Chiefs and Sheriffs in Washington State.

WASPC combines representatives from local, state, tribal, and federal law enforcement into a single body, working toward a common goal. Our highly qualified, professional attendees have buying power and authority within their cities and counties. Your company’s presence in the exhibit hall will expose our attendees to the latest technology and state of the art products that enable Chiefs and Sheriffs to do their job.

Your participation in our conference and exposition is a unique opportunity for your company or organization to gain vital exposure in the law enforcement community. Check out our listing of past exhibitors to see which of your competitors have taken advantage of this invitation.

Exclusive exhibition times have been set aside so you can talk with the decision makers without distraction. There will be refreshments and prize drawings in the hall to promote traffic and ensure that Chiefs and Sheriffs walk thru the aisles, giving you the opportunity for face-to-face selling time.

Most importantly, your company is one of a select group invited to exhibit at WASPC’s show because your products and services are of immediate interest to our esteemed membership and conference attendees.

Besides being the best way to reach Washington’s top law enforcement executives in one place, benefits to exhibitors include:

A free company listing in the conference program and conference mobile app

New this year! – Lunch with the attendees on Wednesday, May 24th

Contact list for conference attendees

Evening networking opportunities with Washington’s top law enforcement executives

TENTATIVE EXHIBITION SCHEDULE

Exhibition hours

Tuesday, May 231:00 pm – 9:00 pm

(evening hours are in conjunction with the President’s Reception)

Wednesday, May 248:00 am – 12:00 pm

(coffee/refreshments located in exhibit hall)

Exhibitor set up/tear down

Monday, May 22 (vehicle move-in)

Tuesday, May 237:30 am – 12:00 pm

Wednesday, May 24*12:00 pm – 5:00 pm

*Departure/tear down prior to the end of the show is strongly is discouraged. Exhibitors leaving prior to the end of the show will be placed in a later registration wave for future conferences.

SPONSORSHIP OPPORTUNITIES

Event sponsors above the $2,500 level receive a complimentary vendor booth ($750 value) in the exhibit hall.

Build and reinforce name recognition for your company and your products.

Enhance your visibility to achieve maximum exposure at the trade show.

Promote the latest product advances.

Demonstrate your support for the public safety community and commitment to the profession.

We encourage you to consider supporting WASPC by becoming a sponsor and/or exhibitor at our 2017 Spring Exposition and Training Conference at the Spokane Convention Center, May 22-25, 2017. Your support is crucial to the success of the association.

We are committed to making the Exposition valuable to our members/attendees and maximizing your ability to contact the leaders of the law enforcement and corrections from the state of Washington.Increasing brand awareness with public safety agency leaders, from speaking opportunities to prime advertising space, our sponsorship packages guarantee your company the spotlight. Choose from social events to general opportunities, there are plenty of ways to put your company in front of the decision makers.

General descriptions of sponsorships are below. For details on the benefits of each sponsorship, contact Kim Goodman, or call 360-486-2380.

EVENT SPONSORSHIPS

Monday, May 22 – Thursday, May 25

PLATINUM LEVEL CONFERENCE SPONSOR $10,000

The platinum sponsor at our 2017 conference will receive a privileged display opportunity. This sponsor will receivetwo complimentary exhibitor booths. Your organization will have a recognition banner displayed at our registration desk. Your organization will also have its company name, logo, and booth number at general and opening sessions; verbal recognition as the conference sponsor during opening session and general session. Also included are two invitations to all meal functions; and recognition as conference sponsor in the conference program, mobile app and on the WASPC homepage with a web link to your corporate homepage.

MEAL FUNCTIONS

Sponsorship of these events allows your company/organization the opportunity to treat conference attendees and engage in conversation. Make contacts you can count on!

WASPC Awards Banquet, Wednesday May 24 - $5,000

Join us as we acknowledge the achievements of our member agencies and their outstanding accomplishments. This event includes the presentation of accreditation awards, lifetime memberships and also the installation of the 2017-2018 WASPC President. This is the premiere meal function of the conference.Sponsorship includes verbal recognition during the meal function, recognition signage at the event, as well as recognition in the conference program.

President’s Reception, Tuesday May 23 - $5,000

Place your company’s name before the present and future leaders of law enforcement and join them at this exclusive event. Members of the Executive Board, committee chairs and law enforcement executives from across the state attend. Conference attendees network with their law enforcement peers while in a causal reception atmosphere. Sponsorship includes verbal recognition during the meal function, recognition signage at the event, as well as recognition in the conference program.

Opening Ceremonies & FBINAA Luncheon, Tuesday May 23 - $3,000

General conference attendees as well as training day attendees will be in attendance at this meal function. Sponsorship includes verbal recognition during the lunch function, recognition signage at the event, as well as recognition in the conference program.

Training Day Luncheon & Explorer Award Presentations, Wednesday May 24 - $2,500

General conference attendees as well as training day attendees will be in attendance at this meal function. Sponsorship includes verbal recognition during the lunch function, recognition signage at the event, as well as recognition in the conference program.

Legislative Update Breakfast, Thursday, May 25 - $2,500

A working breakfast for all attendees during the legislative update session. Sponsorship includes verbal recognition during the function, recognition signage at the event, as well as recognition in the conference program.

To Go Lunch Boxes, Thursday, May 25 - $2,500

Let your organization/company get the last word. Conference attendees receive a boxed lunch immediately following the final conference session. Sponsorship includes verbal recognition during the final session, recognition signage at the lunch table, as well as recognition in the conference program.

New Member Dinner, Monday, May 22 - $1,500

Be the first to meet our new members and first time conference attendees at this exclusive event. New members and first time conference attendees receive a personal invitation to this event. Executive board members and committee chairs are also in attendance. Sponsorship includes verbal recognition during the final session, recognition signage at the lunch table, as well as recognition in the conference program.

Coffee Break Sponsor - $2,500

Put your brand in front of our attendees with exclusive signage at our coffee stations. (Can include custom coffee cups for an additional cost of $500 per 500 cups.)

GENERAL SPONSORSHIPS

Monday, May 22 – Thursday, May 25

WASPC attracts public safety professionals from the entire state. More than 350 executives are expected to attend.

Official WASPC Mobile App - $7,500

The exclusive sponsor of the WASPC Mobile App will be recognized throughout the app, in addition to acknowledgement before the event in communication to attendees and exhibitors. Up to 1,000 individuals will have access to the app.

Lanyard Sponsor - $5,000

Acquire branding power with your company name on the attendee and exhibitor lanyards and badge ribbons.

Conference Padfolio Sponsor - $4,500

This popular conference take-away will leave a lasting impression on our attendees. Yourlogo will be imprinted inside the cover of our commemorative conference padfolio available to all conference attendees.

Conference Pen Sponsor - $2,500

Put your name at their fingertips. These pens will be set out at the conference registration and given to all attendees and exhibitors at the conference.

EXHIBITOR SPACE COSTS

The Exhibition will be held at the Spokane Convention Center in Spokane, Washington. All booths are 10’ wide by 10’ deep. Fees are $750 per booth. There are no discounts for multiple booths. Booths are assigned in registration waves. The following items are included in the booth rental:

  • 8’ high backwall and 3’ high sidewalls, 6’ skirted table with two chairs
  • Electrical hook-up
  • Company listing in the official conference program (deadline applies). Listing includes company name, web address, booth number, and phone number.

Prior to the event, vendors will receive an exhibitor packet from LCD Exposition Services. Information relating to shipping and receiving and additional services available (not included in the booth fee), i.e., audio visual equipment, phone service, furniture rental, installation and dismantling, janitorial service for booth space, and security of individual booth, etc. will be provided.

SPONSORSHIP & EXHIBITOR REGISTRATION DATES

2017 WASPC Conference Sponsors- Organizations wishing to be a 2017 conference sponsor should call (360) 486-2385 for instructions on how to register NOW.

February 15, 2017 – Invitation only registration for loyal WASPC Conference exhibitors (you will be emailed the link for registration)

February 22, 2017 – General Registration OPEN (the registration link will be posted on the WASPC website)

If you have any questions, contact Kim Goodman at 360.486.2380 or .

EXHIBIT SPACE CONTACT INFORMATION

Washington Association of Sheriffs & Police Chiefs

Attn: Kim Goodman

3060 Willamette drive NE

Lacey WA 98516

Phone 360.486.2380 - Fax 360.486.2381

Web:

e-mail:

HOTEL ACCOMMODATIONS

Doubletree by Hilton Spokane City Center

322 N Spokane Falls Ct

Spokane, WA 99201

Phone:(509) 455-9600

Cut-off date for reservations: 4/21/2017

Davenport Grand Hotel

333 West Spokane Falls Boulevard

Spokane, WA 99201

Phone: (509) 455-8888

Cut-off date for reservations: 4/21/2017

Hotel RL Spokane at the Park

303 W. North River Drive

Spokane, WA 99201

Phone: 509) 777-6300

Cut-off date for reservations: 5/1/2017

CONVENTION CENTER EXHIBITOR GUIDELINES

GENERAL INFORMATION

  1. Exhibitors are to have all proper licenses and permits required by the State of Washington and the City of Spokane and comply with the regulations of the Spokane Fire Department and the Spokane Health Department.
  2. All exhibitors must be properly identified when on site. Exhibitors without event identification will not be allowed in the service corridor or loading lock.
  3. Spokane Convention Center storage space is limited therefore the facility cannot receive goods prior to move-in or store them past the contracted move-out time. Goods arriving prior to the authorized move-in times will be refused and required to return at the scheduled move-in time. All freight must be handled through the General Service Contractor who will deliver it to the facility during the approved move-in period.
  4. By law smoking is strictly prohibited at all times in the Spokane Convention Center or within 25' of any entrance or air intake system.
  5. Loading in and loading out must be done through the designated loading docks assigned to the show. Loading in and loading out through Spokane Convention Center lobbies is strictly limited to hand carried items only and must be approved in advance. Materials that require the use of a wheeled apparatus must go through the dock area. Passenger elevators and escalators are designed for passenger use and not intended to carry heavy weights. Loading docks are for loading and unloading only. All unauthorized vehicles left in the loading area will be towed away at the owner's expense.
  6. Limited carts are available for exhibitor use on a first come, first serve basis. It is best to bring your own. Use by Spokane Convention Center staff precludes use by exhibitors.
  7. Food Sampling
  • A full list of exhibitor booth food and beverage services-everything from nuts and coffee to finger food, sandwiches, and heavy hors d'oeuvres-is exclusively available from Centerplate. This service can be a great advantage to exhibitors.
  • Applications to distribute sample food productions must be made with Centerplate at least thirty days before the event and an approved application must be displayed within the booth.
  • Any exhibitors interested in distributing their own food or beverage must be the manufacturer of said product or be exhibiting in a food or beverage related show. Only 'bite size' samples of food or no more than two (2) ounces of beverage may be distributed by exhibitors. Exhibitors cannot participate in cash sales of said product during the show. Food or beverage items to be consumed on site may not be sold from any consumer or trade show booth. d. Any products that are sold for off-premise consumption must be packaged to discourage on premise consumption.
  • All persons dispensing product must have proper food handling permits from the Spokane Regional Health District.
  1. With the exception of service animals and animals participating in contracted events such as dog, cat or cattle shows, animals are not allowed in the Spokane Convention Center without prior written approval from the Event Supervisor. When any display includes pens of enclosures containing live animals, the following minimal provision must be made:
  • A protective coating such as plastic or Visqueen must be used to protect floors and any convention center equipment.
  • Some type of absorbent (i.e. sawdust or fire retardant wood shavings) must be placed within the pens (and cleaned daily).
  • Curbing, fencing or bike rack must be supplied to contain animals.
  • Animals must be supervised at all times.
  • Clean up and proper disposal of absorbents and waste
  1. Booth cleaning and housekeeping is the responsibility of the General Service Contractor. Spokane Convention Center staff will not perform these services.
  2. Painting of any kind within the Spokane Convention Center is prohibited. Exhibitors may not glue, tape, tack, nail or in any way affixed to any interior or exterior surface of the Spokane Convention Center.
  3. All banners and signage must be hung by the show's General Service Contractor. Exhibitors may not hang banners or signage without approval from the show management.
  4. Electrical and telecommunication services are exclusively provided by Spokane Convention Center.
  5. No collections or donations, whether for charity or otherwise, shall be made, attempted or announced without prior written approval of the General Manager.
  6. Spokane Convention Center is not responsible for trash generated by the Exhibitor. The show will be provided a bulk trash receptacle in the loading dock for exhibitor use.
  7. Aisle ways and exits must remain clear and cannot be obstructed in any way during show hours. Please do not throw boxes or trash generated during show hours into the aisles.
  8. Exhibitor-owned or leased vehicles are NOT allowed to drive on to the exhibit floor to unload or load without prior approval from show management. Access to the exhibit floor for tractor-trailer trucks, cranes, etc., must be arranged in advance through show management. No vehicles with studded tires will be allowed inside the building.
  9. Helium balloons (no smaller than 36" in diameter) are allowed only when they are anchored to exhibits and approved in advance by your Event Supervisor. Absolutely no helium balloons shall be permitted for giveaway or sale. Should a helium balloon rise to the ceiling, the cost of retrieving the balloon will be passed on to the Licensee. Helium tanks require storage in a proper storage receptacle approved in advance by the Spokane Fire Department.
  10. Spokane Convention Center has a 'no-tipping' policy. No exhibitor or contractor or representative of an exhibitor may give any gratuities, tips or gifts of any kind to any employee of the Center. We are here to serve you.
  11. Landscaping/Soil Displays: Displays containing soil or rock (large and small), humus, or similar materials must use a minimum of 1/2" plywood or similar type of approved sheathing and a protective coating of plastic or Visqueen to protect the floor and all Spokane Convention Center equipment. Curbing must be used to retain loose materials and to prevent leaks and water seepage.
  12. Basic rules for move-in and move-out
  • For safety children under 16 are not permitted on the event floor during move-in and move-out.
  • No consumption of alcoholic beverages
  • No horseplay, practical jokes, throwing of objects or display of unsafe objects
  • No use or possession of illegal or controlled substances
  • No speeding or reckless use of vehicles, forklifts, carts or equipment
  • Proper footwear must be worn at all times

Structures and Exhibit Booths Requirements