[name of organization]

Proposal to FHI 360

FHI 360 RFP Number 3569-018-2014-001

Budget Narrative

I. SALARIES AND WAGES(Subtotal $XX,XXX)

Example:

The level of effort (LOE) is calculated based on staffing needs required to fulfill the scope of work (SOW) described in this proposal. Staff salaries are based on current remuneration and are in accordance with FHI 360’s personnel policies. Base daily rates are determined by annual salary divided by 260 days. Signed biodata forms confirm the rate and are included in the cost proposal.

Name and Title / Technical Expertise and Justification / Location / LOE
II. BENEFITS(Subtotal $XX,XXX)

Example:

FHI 360 headquarters staff fringe benefits are calculated on salaries in accordance with FHI 360’s current agreement with the United States Government on indirect costs. This rate is consistently applied to all Full-Benefit Employees.

The provisional fringe benefit percentage element breakdown is as follows:

Severance Pay / X%
Pension Contribution / X%
Medical Insurance / X%
Unemployment Insurance / X%
Workers' compensation / X%
Disability Insurance / X%
Life Insurance / X%
Employment Taxes / X%
Education Benefits Expenses / X%
Employee Awards / X%
Total: / X%

The current provisional rate of X% is applied against…

III. CONSULTANTS/STIPENDS(Subtotal $XX,XXX)

Example:

The level of effort (LOE) is calculated based on staffing needs required to fulfill the scope of work (SOW) described in this proposal. Base daily rates are determined by signed bio data forms.

Name and Title / Technical Expertise and Justification / Location / LOE

IV. TRAVEL AND TRANSPORTATION(Subtotal $XX,XXX)

Example:

Travel is budgeted in accordance with FHI 360’s established travel policies. FHI 360’s travel policies are generally based on USAID’s travel policies, and are in accordance with the AID Acquisition Regulations (AIDAR), subpart 752.7002, Travel and Transportation. Per Diem costs are in accordance with Section 925 of the U.S. Department of State, Standardized Regulations. Air travel costs, including airport exit tax, are based on quotes provided by FHI 360’s corporate travel agent. Airport transfer fees include transportation costs to and from the airport at the point of origination and destination.

In Country Travel: FHI 360 proposes 6 trips each year for two staff members (24 trips total) to travel to XX for coordination meetings with the partner and to observe the focus groups. It is expected that half of these trips will be 1 day in length and the other half will be 2 days in length.

International Travel: The international travel is in support of XX. It is estimated that there will be two trainings of 6 participants each. XX is one week in length. Per Diem is based on 5 days in the training and 2 days of travel time on each end of the trip.

V. SUBCONTRACTS (Subtotal $XX,XXX)

Example:

FHI 360 will manage and implement programs through the use of sub-awards with partners in this cooperative agreement. XX will be FHI 360’s partner in designing and implementing the project. Please see [partner’s] budget narrative (below) and budget for the specific costs of their portion of the project.

CONTRACTUAL / Total
FHI 360 Partners
XX / $XX,XXX
TOTAL / $XX,XXX

VI. OTHER DIRECT COSTS (Subtotal $XX,XXX)

Rent/Month:

Supplies/Unit:

Other/Unit:

VII. TOTAL DIRECT COSTS

The estimated Total Direct Costs for this project are $XX,XXX.

VIII. INDIRECT CHARGES (Subtotal $XX,XXX)

Example:

In accordance with FHI 360’s approved provisional Negotiated Indirect Cost Agreement (NICRA), the G&A rate in the budget is XX%. The Subcontract/Sub-recipient Management is XX%. A copy of FHI 360’s NICRA is included in the cost proposal.

IX. TOTAL PROJECT COST

The estimated Total Project Costis$XX,XXX.

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