Beam Pumping Workshop Sept. 17, 2010 Meeting Page 9
2011 International Sucker Rod Pumping Workshop
Meeting No. / Date & Time / Contact Information / Agenda / Minutes1 / Sept. 17, 2010
12:15 pm CDT / Face-to-Face at 2010 Workshop / See Below / See Below
2 / Oct. 12, 2010
1:30 pm CDT / USA: 877-226-9790
CODE: 8246385 / See Below / See Below
2 / Dec. 8, 2010
1:30 pm CDT / USA: 877-226-9790
CODE: 8246385 / See Below
People with actions items are highlighted in red.
Status of action items is shown in blue.
Agenda items shown in Black
Closed or finished items shown in Gray
Past meeting shown in Yellow
Next meeting shown in Light Blue
1. Attendees
· The people listed below attended this teleconference or face-to-face meeting.
Attendees: Sept. 17, 2010- Ronda Brewer - Norm Hein - Brent Thomas
- Mike Brock - Lynn Rowlan - Tom vanAkkeren
- Cleon Dunham - Russell Stevens - Dave Watts
Attendees: Oct. 12, 2010
- Ronda Brewer - Guillermo Leal - Dave Watts
- Cleon Dunham - Brent Thomas
Attendees: Dec. 8, 2010
- Ronda Brewer - Norm Hein - Russell Stevens
- Cleon Dunham - Lynn Rowlan - Dave Watts
2. Learnings from 2010 workshop
· What are key learnings from 2010 workshop?
Agenda and Minutes: Sept. 17, 2010
- Dave Watts- Have shorter times between breaks; and more breaks.
- NB. The schedule can be accommodated to address this.
- Consider having sound with the presentations on the web site.
- NB. This has been tried at the Gas Well Workshop – not satisfying.
- Should we consider the location for the Workshop?
- NB. It has been decided to hold it again next year in Dallas.
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- Norm Hein
- Had a timing conflict with the PCP Workshop.
- How can we attract more people?
- Continuing Education was good.
- Breakfasts weren’t good.
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- Ronda Brewer
- Some would like a shorter Exhibit time, i.e. fewer number of days.
- NB. This will be accommodated.
- 114 total attendees.
- 51% Service Companies.
- 45% Operators.
- 4% Other.
- 3 International.
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- Mike Brock
- Several liked the food.
- Need to better advertise the event.
- Advertise in the Permian Basin SPE Newsletter.
- Focus on Oil and Gas in the name of the Workshop.
- NB. The name of the Workshop could be “Workshop on Sucker Rod Pump ing of Oil and Gas Wells.” Thoughts?
- Ask Operating Company attendees how to attract more attendees.
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- Lynn Rowlan
- Classes were well attended.
- Satisfied with the Workshop.
- Wants to have on-line registration.
- NB. This capability is being developed at this time.
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- Russell Stevens
- Do a better job on getting the word out to Operators.
- Had lots of good discussion after the class.
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- Tom vanAkkeren
- Some presentations were better than others.
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- Brent Thomas
- Was encouraged to see a number of younger engineers.
- Had good participation in the Breakout session.
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- Cleon Dunham
- Feels like have to nag a lot to get Presentations, etc.
- Will propose a more focused Continuing Education plan.
- NB. This is discussed below in the section on Continuing Education.
- The feedback on the 2010 Workshop is shown above.
Agenda and Minutes: Oct. 12, 2010
- Are there any comments on the learnings from the 2010 Workshop?- There were no new comments.
3. Workshop dates for 2011
· Should we plan for a Sucker Rod Pumping System Workshop in 2011?
· If yes, when?
· Can we avoid conflict with the Harbison-Fischer school?
· If no, should we consider having one every other year, so in 2012, 2014, etc.?
Agenda and Minutes: Sept. 17, 2010
- Discuss planning for 2011.- We should have this next year
- We did have a conflict with the HF school.
- We need to ask them to avoid having their school on this week.
- We will have it on Sept. 13 – 16, 2011.
Agenda and Minutes: Oct. 12, 2010
- Is everybody OK with having the 2011 Workshop on Sept. 13 – 16, 2011?- Will someone volunteer to discuss these dates with Harbison-Fischer and ask them to avoid using the same dates for their school?
- The dates are confirmed.
- H-F will try to avoid a conflict with our dates.
Agenda and Minutes: Dec. 8, 2010
- The dates for the 2011 Workshop are “firm” if we want to hold the event and if we want to keep it in Dallas.- See the next agenda item.
- We would like to have the Workshop in the Renaissance Hotel or Marriott Courtyard Hotel in downtown Oklahoma City, or in the north area. The preference is downtown.
- Ronda Brewer will look into these options.
- We would like to stick with the dates of Sept. 13 – 16, 2011. This will not conflict with an SPE meeting or with the Harbison-Fischer Pump School..
4. Workshop venue and registrations for 2011
· If there is to be a workshop in 2011, where should it be held?
· What specific location – i.e. hotel?
· Do we stay with the same hotel in Dallas?
Agenda and Minutes: Sept. 17, 2010
- Discuss the venue for the 2011 Workshop.- We will have it in the Dallas Wyndham North Hotel again next year.
- We need to ask the Hotel to serve better breakfasts.
Agenda and Minutes: Oct. 12, 2010
- Is everyone in agreement with having the 2011 Workshop in the Dallas Wyndham North Hotel?- Ronda Brewer. When you set up the dates with the hotel, please discuss the meal selection and see if we can have better breakfasts.
- The hotel venue is agreed.
Agenda and Minutes: Dec. 8, 2010
- The 2010 Sucker Rod Pumping Workshop was not a financial success: it lost money.- Attendance was low and the hotel costs were up over the previous year.
- The contract has not yet been signed with the Hotel for 2011.
- We have the following options:
- (1) Hold the Workshop in Dallas at the time and place previously discussed.
- (2) Hold the Workshop in Dallas, at another venue.
- (3) Hold the Workshop in a different location that might be more pertinent for a Sucker Rod Pumping meeting. Midland, Lubbock, and Houston have been suggested.
- (4) Move to having the Workshop every other year. So skip 2011 and have the next Workshop in 2012.
- The discussion on the rest of the agenda will depend on the results of this discussion.
- Russell Stevens suggested that we move to every other year, but do it on a different year than the PCP workshop. Norm Hein agrees.
- Another optional location is Oklahoma City.
- After discussion, we agree that we will hold the 2011 Workshop in Oklahoma City.
- We will review the meeting frequency after the 2011 Workshop: that is, should it be annual or bi-annual?
5. Schedule of Technical Sessions for 2011
· What technical sessions should be included?
· Sessions for 2010 included:
- Technology, R&D
- Design, Automation, Optimization, Challenges
- Case Histories, Experiences, Best Practices
Agenda and Minutes: Sept. 17, 2010
- Discuss the general outline for the 2011 Workshop.- The general outline for the 2011 Workshop Technical Sessions is OK.
- We could have a session on pumping gassy wells, horizontal wells, wells that produce from shale formations, etc.
- This can be part of the “Challenges” session.
Agenda and Minutes: Oct. 12, 2010
- Are there any comments on the outline of Technical Sessions for 2011?- We want to have more discussion of failure analysis.
- There will be a breakout session on this topic.
Agenda and Minutes: Dec. 8, 2010
- Are there any comments on the outline of Technical Sessions for 2011?- There were no comments on the outline of Technical Sessions for 2011.
6. Technical presentations in 2011
· Soliciting presentations is one of primary tasks of Steering Committee.
· How do we want to review/approve presentations?
Agenda and Minutes: Sept. 17, 2010
- Discuss solicitation of technical presentations for 2011.- This topic wasn’t discussed.
Agenda and Minutes: Oct. 12, 2010
- Are there any comments or proposals for Technical Presentations for 2011?- Do we want to have a process for review/approval of the presentations?
- There were no suggestions on presentations at this time.
- There were no suggestions on the review/approval process.
Agenda and Minutes: Dec. 8, 2010
- Are there any comments or proposals for Technical Presentations for 2011?- Lynn Rowlan and Russell Stevens will help review Technical Presentations.
- Russell Stevens recommends that someone agree to solicit presentations from various companies. This will left open, except for the next point.
- Lynn Rowlan will ask the people who come to the Echometer schools if they would like to make a Technical Presentation at the Sucker Rod Workshop.
7. ALRDC Web Site
· Any comments on the web site?
Agenda and Minutes: Sept. 17, 2010
- Are there any comments on the ALRDC web site?- This topic wasn’t discussed.
Agenda and Minutes: Oct. 12, 2010
- Are there any comments on the ALRDC web site?- The ALRDC web site will be loaded once we know the costs for next year.
- Note. It has been loaded in a draft form.
Agenda and Minutes: Dec. 8, 2010
- Are there any comments on the ALRDC web site?- Cleon Dunham will place costs for 2011 on the web site when the venue has been set.
8. Workshop advertising for 2011
· How can we best advertise the workshop?
Agenda and Minutes: Sept. 17, 2010
- Discuss advertising for next year..- We should add Midland SPE, Oklahoma City SPE, Dallas SPE, Houston SPE
- Mike Brock can advertise in the Midland Newspaper.
- We should advertise in the Midland Oil Show bulletin.
- Lynn Rowlan will advertise with his list of contacts.
- Cleon Dunham will advertise with the ALRDC list of members.
- We need to contact all of the Oil and Gas Operators in the US and encourage them to send their Engineers, Technicians, and Operators who are involved with sucker rod pumping.
Agenda and Minutes: Oct. 12, 2010
- Is there any discussion of advertising for the 2011 Workshop?- There were no new comments on advertising at this time.
Agenda and Minutes: Dec. 8, 2010
- Is there any discussion of advertising for the 2011 Workshop?- There were no new comments on advertising at this time..
9. Exhibits at the 2011 Workshop
· Soliciting exhibitors is another job for the Steering Committee.
Agenda and Minutes: Sept. 17, 2010
- Discuss exhibiting for next year.- We can allow Exhibitors to exhibit all week, or only on Thursday and Friday.
- Set up and tear down must be after 5:00 pm, except on Friday afternoon.
Agenda and Minutes: Oct. 12, 2010
- Are there any comments on the Exhibit process for 2011?.- Shall we offer companies the option to exhibit on Tuesday – Friday, or just on Thursday and Friday?
- There were no comments on Exhibitors.
- We agree to give Companies the options on which days to exhibit.
- People who are coming in late, must not disrupt the exhibitors that are there already, and they must set up after hours so as not to disturb others.
Agenda and Minutes: Dec. 8, 2010
- Have any companies signed up to be Exhibitors in 2011?- There were no comments on Exhibitors..
10. Sponsors of the 2011 Workshop
· Soliciting sponsors is another job of the Steering Committee.
Agenda and Minutes: Sept. 17, 2010
- Discuss obtaining sponsors for next year.- This topic wasn’t discussed.
Agenda and Minutes: Oct. 12, 2010
- Are there any comments on the Sponsorship program for 2011?- There were no comments on Sponsors.
- We need to work harder to line up Sponsors; the income helps the Workshop.
Agenda and Minutes: Dec. 8, 2010
- Have any companies signed up to be Sponsors in 2011?- There were no comments on Sponsors.
11. Workshop costs for the 2011 Workshop
· How much should we charge for the workshop?
- Attendees
- Students
- Late fees
- Exhibits
Agenda and Minutes: Sept. 17, 2010
- Do we agree on the following costs for the 2010 Workshop?- Part of Event Early Late
- Workshop $325 and $425 with a CD for all attendees.
- One Course $150 and $250
- Two courses $250 and $350
- Small Exhibit $500 and $600
- Medium Exhibit $750 and $850
- Large Exhibit $1250 and $1350
- We will base the charges for next year on the review of this year’s income and expenses.
Agenda and Minutes: Oct. 12, 2010
- Do we have the final costs for 2010?- Are we ready to agree on the registration and exhibit costs for 2011?
- We are still seeking final costs from the hotel.
- This will still need to be considered in the future.
- It looks like the 2010 Workshop will just about break even for 2010, but we don’t have the final numbers yet.
- Income was down and costs were up.
Agenda and Minutes: Dec. 8, 2010
- Are we ready to agree on the registration and exhibit costs for 2011?- The costs for 2011 will be determined after we have determined the venue for the Workshop in Oklahoma City.
12. General chair for the 2011 Workshop
· Suggestions of who to volunteer or nominate for General Chair?
Agenda and Minutes: Sept. 17, 2010
- Determine a candidate for General Chair for the 2011 Workshop.- Mike Brock with Contek Solutions, LLC will be General Chair for 2011.
Agenda and Minutes: Oct. 12, 2010
- Is there any further discussion of the selection of Mike Brock to be the General Chair for the 2011 Workshop?- There were no comments on this.
13. Keynote speaker for the 2011 Workshop