Fairfield Gonzales Community Association

Meeting of the Board of Directors

The Place @ 1330 Fairfield Road

Wednesday, June 22, 2016 --- FINAL

MINUTES – prepared by Anne Tomyn, Secretary

7:00 / Call to order
Agenda review & approval
In attendance: Don Monsour, Anne Tomyn,Jason Taylor, Heather Murphy, Barbara Edwards, Ted Relph, Ron Cox, Lynn Beak, Susan Snell, Scott Davis, Doug Tolson
Staff: Vanya McDonnell, Thomas King, Kristina Wilcox
Also Present: Kimberley Stratford, Allison Meyer
Regrets: Kelby MacNayr, Maureen Connelly
Quorum established / Don
7:05 / -Doug is returning to the Board of Directors from his leave of absence effective immediately. He will return to his role as Vice President and sit on the Executive Committee. / Don
7:10 / Approval of new association members / Board
7:15 / Clarification of the purpose of this Board meeting. There needs to be discussion of separating PEC & CALUC from the FGCA. This should have been brought to the Board first rather than going directly to a requisition for a special meeting; however, the process has opened a dialogue and so we will move forward. Board members must work together for a solution and show solidarity to the membership. / Don
The requisition letter did not contain a motion but rather concepts that they hoped to see put into practice. The meeting on Monday night led to some agreements in principle. The draft motion submitted after that meeting has significant differences from what was understood after the meeting. Realization that the motion to be voted on at the Special General Meeting needed to be sent at the time that the meeting was sent. The meeting could go ahead but vote cannot go forward. Meeting will be postponed. The requisitionists will write a letter and send it to Vanya to be forwarded to the membership. / Don
Discussion of the letter just received from the lawyer with regard to possibly separating. Many community members had suggested that the FGCA wasn’t political enough. We have done research into our allowable and expected roles and have sought legal advice. Some additional clarity is required around our charitable status. Information suggests that we must exist exclusively for charitable purposes. There is a very narrow range of allowable activities for a charity. The planning & zoning committee was not charitable. Concern expressed that some activities may be jeopardizing other aspects of the FGCA. Discussion that we may want to agree to separate. Group collaboration on the wording of a motion that would accomplish this. / Lynn
Motion: In order to protect our charitable status and consistent with legal direction, effective immediately the FGCA is withdrawing from land use planning and zoning activities. / Anne
2nd Susan
Reminder that the role of the CALUC is to be a facilitator of community voices to the City. Council endorses the group so an application must be made if a new group would like to take over this role.
Suggestion that we will need to have a transition period in order to educate the community about changes.
Question about the process in the short term.
In the past it has been an option to postpone a meeting.
We could also look at having another community association host a meeting.
Request that a letter be sent to the City by early July advising our intentions with regard to this issue. / Allison Meyer
Barbara
Ted
Allison Meyer
Lynn
Allison Meyer
Vote is called on the motion. Unanimously passed. / Board
7:30 / Allison Meyer leaves
7:40 / Since the meeting on Friday will need to be postponed, we should still meet with the requisitionist group to discuss how we can coordinate and perhaps collaborate.
FGCA will need to call a general meeting in the near future to deal with any constitutional changes.
Board members should consider resigning if they are planning to join the new group. Holding a position with both may create a conflict of interest.
We can look at setting up a working group for the transition. Will need to bring recommendations on how and when information is communicated to community members. There will need to be some changes to information on our website.
7:45 / Kimberley Stratford leaves
7:45-8:00 / In Camera session / Board & ETeam
8:00 / Adjournment motion
Moved: Ted 2nd: Ron