FAIRFAX OUTDOOR SWIM MEET
A/BB/B/C/Swim Meet
USA and YMCA Invitational
June 18–19 2016
Meet Director / Entry Chairperson / Safety ChairpersonJaci DeLakis / JoDea Green / Zach Chumas
3626 Parkside Circle West /
Eau Claire, WI 54701
(715) 579-3284 cell / Administrative Officials
Shane Peterson
Judy Soborowicz / Meet Referee
Michael Harbert
HOST TEAM:Eau Claire YMCA Swim Team
LOCATION:Fairfax Outdoor Pool
4200 Fairfax Street
Eau Claire, WI 54701
USA APPROVAL:WI2016-222A
QUALITY meet under Wisconsin Swimming Policy 2.8.1.c6
MEET DIRECTOR:Jaci DeLakis, YMCA Fairfax Meet Director
3626 Parkside Circle W
Eau Claire, WI 54701
(715) 579-3284
MEET MARSHALL: Zach Chumas
HOST TEAM COACH:Paula Caucutt
OFFICIALS:Michael Harbert Referee (others to be determined)
TIME SCHEDULE:Saturday & Sunday: General Warm-up 6:50-7:50 am. Failure to follow warm-up guidelines may result in disqualification from the next individual event. Meet will not start before 8:00 am. The afternoon warm-ups will start as soon as the morning session has been completed. Afternoon warm up times be distributed with PM session information.
WARM-UPS:First 25 Minutes – Circle swim all lanes
Next 15 Minutes –Dive Sprints & Circle Swim
Last 15 Minutes - Lanes 1, 8 – Circle Swim.
Lanes 2-7 – Dive Sprints
Sit & Slide entries will be enforced during warm-ups/cooldowns
FACILITY:KDI Paragon Parafllyte starting platforms, 30” high, 10% slant, 50 meter pool with eight 7’ lanes, non turbulent lanes lines, 5’6” depth at starting blocks, 3’6” depth at shallow end.
The Competition Course has not been certified in accordance with USA Swimming’s Rule 104.2.2C(4)
LOST & FOUNDAny items left after the meet will be brought to the Eau Claire YMCA.
715-836-8460
CITY ORDINACEThere are no animals allowed at the Fairfax Pool - including the grass area.
TIMING:Daktronics Electronic timing system with touchpads at both ends,
Hy-Tek & SST software, one backup button and two stopwatches per lane. Will use meet mobile and private network to access unofficial immediate heat times.
RULES:2016 USA Swimming & Wisconsin long course rules prevail for this meet.
AWARDS:*Medals for 1st-3rd
*Ribbons for 4th-16th
*Ribbons or heat winning items for winners in 9 & 10, 11 & 12 age groups
*Team award for top 3 teams
*Individual scoring 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1
*Relay scoring 40-34-32-30-28-26-24-22-18-14-12-10-8-6-4-2
ELIBIGILITY:*Swimmers age as of June 18, 2016shall determine age group eligibility.
*USA swimmers must have current USA or YMCA registration. USA and Wisconsin Swimming rules mandate that substantial fines will be levied against clubs and parents/guardians who enter ineligible swimmers.
ENTRY FEES:*$3.00 LSC splash fee for each name listed on the entry sheet plus
$5.00 per individual event and $20.00 per relay.
*Checks should be payable to: Eau Claire YMCA
(Memo Fairfax Swim Meet)
*All fees MUST accompany entries and are NOT REFUNDABLE.
ENTRY DEADLINE: ENTRIES MUST BE RECEIVED NO LATER THAN JUNE 1, 2016All entries must be submitted in Hy-Tek Comlink (CL2) or SDIF (SD3) format. Hy-Tek format is preferred. Submittals shall be by email attachment to . Fax or mail submittals will not be accepted. We will accept only 1200 INDIVIDUAL SWIMS PER FULL DAY.
MAIL ENTRIES:Send Completed waivers and fees by June 1, 2016 to:
Jaci DeLakis, Meet Manager
Eau Claire YMCA
3626 Parkside Circle West
Eau Claire, WI 54701
(715) 579-3284YMCA Fax: (715) 836-8467
ADMISSION FEE:ADMISSION IS FREE…Heat sheets are $8.00 (includes both days).
ENTRIES:It is preferred that all entries be submitted on a Hy-Tek Commlink (CL2) or SDIF (SD3) file. Hy-Tek format is preferred. Swimmers may compete in a maximum of THREE (3) individual events per day, plus relays. NO ‘NT’ (no time) entries are accepted for either individual or relays. This is necessary to help us run the most efficient meet possible. Open swimmers must be age 12 or older. Swimming up age groups for relays will be allowed. We will not accept entries by fax, or mail and no hard copies or disks are required. We will send a team entry report for your review once your team is added to the meet.
LATE ENTRIES:Deck entries, for individual and relay events, will be accepted up to 20 minutes prior to the start of the session (morning and afternoon). Entries will be accepted only for registered swimmers. Only open lanes will be filled – no additional heats will be added and lane selection will be at the sole discretion of the Deck Chair. A fee of $6.00 for individual events and $24.00 for relay events must accompany each entry request. Forms will be available in the coach’s packets.
RELAYS:Relay sheets will be provided in the coach’s packets. Coaches MUST complete the relay sheets and return them to the Meet Manager or Computer System Area prior to the session. First and last names of competing swimmers must be legibly written on the relay sheets in correct swimming order. * Please remember that the 2nd & 4th swimmers of the 200M relays will be starting in the water, due to the depth of the pool in the shallow end. The touch pads will be turned off, as the swimmer in the water often triggers the pad. Anyone requesting a lead off split will need to provide 2 watches and have the official verify the watch times according to USA rules.
FINAL RESULTS:All teams will be sent an email copy of final results within two weeks after completion of the meet to the email address from where there entries originated. If meet back up is requested, please contact the Deck Chair to arrange the method of transfer (email preferred or storage media). Storage media needs to be in the form of a USB flash drive or “thumb” drive.
USA DECK REGISTRATIONS: There will be NO deck registrations for USA membership. If a swimmer’s registration cannot be verified, they will not be allowed to swim.
ENTRY SEED TIMES:All entries must have a seed time – no “NT” will be accepted. The software should convert times to metric (50m) times. It is the responsibility of the submitting teams/coaches to be sure the entries are submitted correctly and to review the entry confirmation sheets to verify the conversion occurred correctly. Swimming up age groups for relays is allowed.
Please indicate any swimmers with a disability or special needs on the entry form. Contact the official on the day of the meet regarding your swimmer.
The 400IM , 800 1500 freestyleevents will be swum after the relays on Saturday and Sunday. The 800 and 1500 freestyle events will be limited to the two fastest heats for each event. There is the possibility that we will swim 2 swimmers per lane for the 800 & 1500 freestyle events.
OUT OF STATE:USA entrants MUST bring current USA card to the meet.
CONDUCT: In accordance with the Federal Video Voyeurism Prevention Act of 2004-the use camera phones or video recording devices in the locker rooms is prohibited.
Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
DECK CHANGE:Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.
BAD WEATHER:In the case of bad weather, the meet will operate under the Red Cross requirements. *Clear pool at the first sign of lightening or thunder.
*Resume meet 20 minutes after the last sight of lightening or thunder.
*If meet is delayed due to bad weather, we will resume the meet with the event that was suspended and continue in the order of events; however, we will not swim later than 6:30p.m. Any events not completed will be cancelled. No refunds for events missed, due to bad weather.
We will be using fly over starts to decrease time between heats. If you have any questions
concerning fly over starts contact the meet manager.
Visit Eau Claire:When attending the Fairfax Invitational if you and your family need to find some things to do while in town, you can log onto the following website and they will have many things for you to do while staying in the Eau Claire Area. visiteauclaire.com (715) 831-2345
FAIRFAX INVITATIONAL
Meet Waiver Form
In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators, and assigns, waive and release any and all claims against the Eau Claire YMCA, Wisconsin Swimming, USA, and the Eau Claire Parks and Recreation Department, all parties inclusive for injuries and/or expenses incurred by me/us at the meet, or while on the road to and from the meet. I/we are bona-fide amateur athlete(s) and eligible to compete in all events I/we have entered.
Club Name and Abbreviation:______
Signature of Club Official:______
Club Person to Contact for Questions about This Entry:
Name: ______Phone______(h) ______(w)
Address:______
Email Address:______
Entry Fees (per swimmer):
Total Swimmers x $3.00 (LSC Fee) = $______
Splash Fees:
Total Splashes x $5.00 = $______
Total Relays x $20.00 = $______
Total Due$______
Entries are non-refundable and must be received by June 1, 2016.
Mail meet waiver and check payable to: Eau Claire YMCA
(In Memo Fairfax Invitational)
Send to:
Jaci DeLakis, Meet Manager
3626 Parkside Circle West
Eau Claire, WI 54701
(715) 579-3284
Wisconsin Swimming
Meet Reservation Form
Host Club: _____Eau Claire YMCA Marlins Swim Team______
Name of Meet: _____Fairfax Outdoor Swim Meet______
Date of Meet: _____June 18 & 19, 2016______
Team:______
Contact Person:______
Address: ______Phone (____)______
(Street / P.O. Box)
______
(City)(State) (Zip)
EMAIL ADDRESS: ______
Entry Fee Swims Total
Number of SwimsSat A.M.______x______
Sat P.M.______x______
Sun A.M.______x______
Sun P.M.______x______
Meet Total______x______
Total Individual Entry Fees Submitted______Check # ______
Note: Relay, surcharges and time trial fees are not figured into this reservation total. Reservations in excess of actual entries are not refundable and may not be applied to relay, surcharge, or time trial fees, UNLESS OTHERWISE SPECIFIED ON HOST TEAM’S WAIVER.
For Host Club Only
Date Received______Amount Enclosed______
6/23/2009
FAIRFAX INVITATIONAL EVENT SHEETS
Saturday Morning, June 18, 2016
GIRLS AGE GROUPEVENT BOYS
112 & Under200 m Free Relay2
310 & Under200 m Free Relay4
511-12400 m Free6
710 & Under200 m Free8
911-12100 m Back10
1110 & Under100 m Back12
1311-1250 m Free14
1510 & Under50 m Free16
1711-12100 m Fly18
1910 & Under100 m Fly20
2111-1250 m Breast22
2310 & Under50 m Breast24
2512 & Under400 m Medley Relay26
Saturday Afternoon, June 18, 2016
GIRLS AGE GROUP EVENT BOYS
27Open200 m Free Relay28
2914 & Under200 m Free Relay30
31Open200 m Free32
3313-14200 m Free34
35Open100 m Back36
3713-14100 m Back38
39Open200 m Fly40
4113-14200 m Fly42
43Open100 m Breast44
4513-14100 m Breast46
47Open50 m Free48
4913-1450 m Free50
51Open400 m Medley Relay52
5314 & Under400 m Medley Relay54
55Open400 m IM56
5713-14400 m IM58
FAIRFAX INVITATIONAL EVENT SHEETS
Sunday Morning, June 19, 2016
GIRLSAGE GROUP EVENTBOYS
5912 & Under200 m Medley Relay60
6110 & Under200 m Medley Relay62
6311-12200 m IM64
6510 & Under200 m IM66
6711-1250 m Back68
6910 & Under50 m Back70
7111-12100 m Free72
7310 & Under100 m Free74
7511-12100 m Breast76
7710 & Under100 m Breast78
7911-1250 m Fly80
8110 & Under50 m Fly82
8312 & Under400 m Free Relay84
Sunday Afternoon, June 19, 2016
GIRLSAGE GROUP EVENTBOYS
85Open200 m Medley Relay86
8714 & Under200 m Medley Relay88
89Open200 m IM90
9113-14200 m IM92
93Open200 m Back94
9513-14200 m Back96
97Open100 m Free98
9913-14100 m Free100
101Open200 m Breast102
10313-14200 m Breast104
105Open100 m Fly106
10713-14100 m Fly108
109Open400 m Free Relay110
11114 & Under400 m Free Relay112
113*Open800 m Free
13-141500 m Free114*
115*Open800 m Free
13-141500 m Free116*
*limited to the fastest 2 heats