Fair Board Regular Meeting
FAIR BOARD REGULAR MEETING
Lane Events Center, Meeting Room #2
May 13, 2014, 7:30AM
Kelley / Voorhees / Harris / Cosio / VacantPresent / Present / Present / Present
Others Present
Corey Buller – Division Manager, Lane Events Center
Rachel Bivens – Director of Marketing & Sales, Lane Events Center
Elizabeth Henry – Events Coordinator, Lane Events Center –note taker
1. ITEMS FROM THE COMMUNITY
None
2. APPROVAL OF MINUTES – April 8, 2014
MOTION: Sid Voorhees / COMMENTS: Sid Voorhees motioned to approve the April 8, 2014 minutes as written. Cliff Kelley seconds. No discussion.SECOND: Cliff Kelley
VOTE
Name / Vote
Cliff Kelley / Yes
Sid Voorhees / Yes
Sascha Cosio / Abstain
Jack Harris / Yes
3. DISCUSS TORT CLAIM
DISCUSSION TOPICS:
Tort Claim
Fair Board involvement
Lane County Legal involvement
ACTIONS/DIRECTION:
Bring report from legal and/or bring legal if needed to next Fair Board meeting
4. SECURITY RECRUITMENT
DISCUSSION TOPICS:
RFP responses & quote process
Possible security companies
Type of security and security management
ACTIONS/DIRECTION:
Bring quotes back to Fair Board when received
5. UPDATE ON FAIR BOARD VACANCY
DISCUSSION TOPICS:
Posting and responses
ACTIONS/DIRECTION:
Corey to inform Fair Board on progress via email updates
Intent to move forward following 3 or more applications received.
6. DISCUSS GLENWOOD PROJECT/IMPLICATIONS
DISCUSSION TOPICS:
Glenwood project/implications
Transient Room Tax allocations
Lane Events Center Facility Assessment
ACTIONS/DIRECTION:
Corey to inform Fair Board of relevant meetings
7. BUDGET UPDATE
DISCUSSION TOPICS:
Fair Budget
Budget presentation and process
Will inform if anything comes up that will impact us.
ACTIONS/DIRECTION:
Corey will inform the Fair Board of any changes that will impact the Fair
8. TRACTOR DISPLAY
DISCUSSION TOPICS:
Rules, policies and procedures for the display
Signage and promotion
ACTIONS/DIRECTION:
Fair Board will provide Fair staff with a list of questions regarding rules, policies and procedures. Fair staff will respond with a one sheet of answers that can be provided to prospective participants.
9. OTHER
DISCUSSION TOPICS:
Fair Polos
Fair Board Awards
Governance - MOU and Bylawss
Fair Board role in Lane Events Center
Catering at Lane Events Center
ACTIONS/DIRECTION:
Fair Board members to review MOU and discuss at next meeting.
Fair Staff will distribute bylaws for Fair Board review prior to next meeting if received from Lane County Legal
Add Governance to Fair Board Agenda as a standing item until process is complete
Meeting Adjourned
X______
Jack Harris, President