Faculty/Staff Handbook

Faculty/Staff Handbook

Approved by the College of Education, September, 2014

Table of Contents 1

Table of Contents 1

Use Control + Click on any topic to go
directly to its location within the Handbook

1Introduction

College Partnerships

Programs

College of Education Faculty

College of Education Staff

Staff Roles and Responsibilities

COE Organization Chart

2Governance

Assemblies

College Meetings

College Advisory Board

College Committees

Professional Education Faculty

Veto Power of the Dean

3COE Administrative Business

Book Ordering

Blackboard Use Policy

Business Cards/Name Tags

Conference/Meeting Rooms

Class Cancellation

Classroom Location Changes

Course Changes by Faculty

Event Planning

Expenditure Preapproval Policy

Furniture & Office Maintenance

Faculty Course Questionnaire (FCQ)

Independent Study/IS Form

Office Hours

Parking for Guests

Purchasing

Travel and Expense Reports

4COE Personnel Policies

Annual Award Policy

Bereavement Policy

Book Selling Policy

Computer Policy

Conflict of Interest Compliance Policy

Course Load Policies

Dissertation Committee Policy

Diversity Policy

Enrollment Policy

Enrollment Cap Compensation Policy

Facilities and Administrative Return (F&A) (aka Indirect Costs or Overhead)

Faculty Retirement

Gift Cards Policy

Grade Submissions

Graduate Faculty Status

Master's Thesis Policy

Merit Distribution Policy

Non-Tenure Track Faculty Rights and Responsibilities

Office Designation Policy

Professional Development Funds for Faculty

Reappointment, Promotion, and Tenure, and Promotion (RPT)

Revisions of the Handbook

Student Field Replacement Policy

Syllabus Policy

5Academic Policies & Procedures

Background Checks

Course Auditing Policy

Course Changes by Students

Course Validations

Credit Transfers from Other Institutions

Grading Policies

Graduate Candidate for Degree

Graduation

Student Appeal/Exception Policy

Student Leave of Absence from Program

6Campus Resources

Library/Materials on Reserve

Safety, Student Crisis, and Emergencies

Student Policies

Student Resources

UCCS Campus Directory

UCCS & CU Policies

7Technology Needs

Faculty Resource Center

IT Services

8Appendix

Forms

New Employee Guide

Table of Contents 1

1Introduction

The College of Education (COE) is located administratively within the University ofColoradoColorado Springs (UCCS). UCCS, along with the University of Colorado Boulder,theUniversityofColoradoDenver, and the Anschutz Medical Campus comprise the University of Colorado statewide system (CU).

In 2012, the College established its vision, mission and goals:

COE Vision
We endeavor to be the foremost regional College of Education, fostering a just and inclusive global society.

COE Mission
Weprepare teachers, leaders, and counselors who embrace equity, inquiry, and innovation.

COE Goals
Faculty in the College of Education:

• Embrace equity, diversity, and social justice
• Ensure high quality preparation of education and counseling professionals
• Engage in research-based inquiry and practice
• Provide continual professional growth opportunities
• Infuse and enhance the use of technology
• Collaborate with campus and community partners to effect change
• Work across college and university to optimize efficiency and effectiveness

College Partnerships

The College of Education engages in a wide variety of collaborative partnerships in order to serve its stakeholders. UCCS COE faculty are involved in grants, research, professional development and curriculum design in many of Colorado’s school districts and community sites. UCCS strives to work closely with the Colorado Departments of Education and Higher Education as well as its community partners in order to be responsive to state and local needs.

Programs

For specific information about our programs, visit the departmental links below:

Counseling & Human Services /
Curriculum & Instruction /
Leadership, Research & Foundations /
Special Education /

For more detailed programmatic information, follow the links provided below:
Department of Counseling and Human Services

School Counseling /
Clinical Mental Health Counseling /
Counseling and Leadership /
Emphasis in Addictions /
Undergraduate Minor in Human Services /

Department of Curriculum and Instruction

Master’s Programs

MA in Curriculum and Instruction /
MA Teaching English to Speakers of Other Languages /
Master of Arts in Curriculum and Instruction: Literacy /
MA in Science Education /
MA in Space Studies and Science Education /
MSc in Science Teaching /
MSc in Space Studies and Science Teaching /

Certificate and Licensure Programs

Teacher Education & Licensure Program (TELP) /
UCCSTeach Secondary Math & Science Program /
Alternative Licensure Program (ALP) /
Culturally Linguistically Diverse Education Endorsement /
Gifted and Talented Online Endorsement Program /
IT Online Certificate Program /
TESL TEFL Certificate Program /

Department of Leadership, Research and Foundations

Ph. D. in Educational Leadership, Research, and Policy /
MA in Educational Leadership with Concentration in Student Affairs in Higher Education (SAHE) /
MA in Educational Leadership with Concentration in P-12 Education and Principal Licensure /
MA in Educational Leadership /
Principal Licensure only (Principal Preparation) /
Administrator Licensure Superintendent Preparation) /

Department of Special Education

Undergraduate Licensure in Special Education /
Initial License in Special Education with or without Master's Degree /
Added Endorsement in Special Education with or without Master's Degree /
Master of Arts Special Education Only /
Bachelor of Innovation in Inclusive Early Childhood Education (BI:IECE) /
Post Baccalaureate Inclusive Early Childhood Education /

College of Education Faculty

COE faculty members provide leadership in their respective fields. They provide professional service to Colorado as members or chairs of Governor’s Councils, task forces to create state standards, and curriculum development projects. Their research extends the boundaries of knowledge in many areas, including public policy; community mental health; bullying; diversity; inclusion; and assistive technology.

Faculty:

College of Education Staff

The College is supported by a highly competent staff who work to further the COE mission and goals.
Staff and Administration:

Staff Roles and Responsibilities

Fiscal Administrator - Administers all funds of the college, including general auxiliary, sponsored projects, gift, and other funds. Duties include monitoring and controlling revenue and expenditure activity for each source of funds; developing budget proposals; preparing faculty and staff salary data and sources of funds for annual salary recommendation process; assisting in the conduct of audits as required by State and Federal agencies; and responding to requests from the Dean’s Office for fiscal or budgetary information.

Assessment and Operation Specialist - Directs and coordinates operational and research data reporting and interpretation initiatives for the College of Education.

Faculty Liaison/HR Manager–Managescollege processes associated with recruitment; hiring; contracts; relocation; orientation for new employees; evaluation/reviews (RPT); leave management; and termination of staff and faculty. Provides administrative support to faculty and serves as the special events coordinator for the College of Education as well as orders supplies for the COE and coordinate COE public relations; communications; and fund raising activities (e.g. alumni, advisory board members, etc.). Organizes faculty review processes, including theRPT process; annual merit evaluation for faculty, classified staff, professional exempt positions and student employees in the college within campus guidelines.

Faculty Liaison/Technical Writer –Provides administrative support to faculty (e.g. orders books, prepares and assists with expense reports, and orders departmental purchases, etc.);manages FCQ orders and distribution; serves as Acalog content coordinator; composes manuals, reference guides and checklists to support operations; collects and audits student graduation paperwork for departments; manages department course schedules, room assignments, requests for room changes, and course change forms; servesas a special events coordinator; coordinates and plans COE public relations, communications, and fund raising activities.

Technology Support Staff – Assistsfaculty and staff with all aspects of Information/Technology for the College of Education, including BlackBoard; responsible for software updates; orders new technology (hardware or software); serves COE members in troubleshooting hardware and software problems.

Director of Field Experience and Community Outreach – Provides administrative oversight to the Student Resource Office and reinforces recruitment and retention efforts across campus and in the community in promoting and supporting the College of Education; assists with coordination and tracking of student field practica.

Student Support Staff - Provide admissions information and support for prospective, enrolling and current students from the Student Resource Office and serve as one of the first points of contact for all prospective and current students; create and maintain digital admissions and related student files for all COE departments; report to the Director of Field Experience and Community Outreach and provide general clerical and administrative support as well as assistance with assessment/operations.

COE Faculty/Staff Handbook 1

COE Organization Chart

COE Faculty/Staff Handbook 1

2Governance

COE has the following assemblies or established groups that represent members who share a common purpose.

Assemblies

Leadership Team

The College’s Leadership Team is comprised of the Dean, Associate Dean, Department Chairs and others. Its primary role is to serve as an official advisory council to the Dean.

COE General Assembly

All personnel working within the College of Education comprise the GeneralAssembly.

Faculty Assembly

The Faculty Assembly is comprised of all faculty assigned teaching and/or research responsibilitieswithin the COE.

StaffAssembly

The Staff Assembly is comprised of all support personnel working within (but not limited to) COE Administrative Offices, the Student Resource Center, and departmental offices.

Tenure Track Faculty Assembly

The Tenure Track Faculty Assembly is comprised of all faculty assigned to a tenure track position within the College

Non-Tenure Track Faculty Assembly

Non-Tenure Track Faculty Assembly is comprised of all faculty assigned to a non-tenure track position within the College and includes full and part-time employees, including instructors & lecturers.

College Meetings

The College will have a meeting at least once each semester and at such other times as the Dean deems appropriate or necessary. The Dean may call a meeting upon petition of any Assembly or Committee Chair. Reasonable notification of College meetings must be given before the meetings.

College Advisory Board

The College’s Advisory Board (CAB) is comprised of members representing the University, public school and community partners. The Advisory Board serves as a working board that assists the College of Education in setting and achieving strategic objectives by providing insight, advice, and support relative to programs, curriculum, and accreditation initiatives while providing links to the various stakeholder communities.

Role of Board Members

• Provide advice and insight relative to the College’s vision and strategic direction.
• Provide information on the needs and views of our stakeholders.
• Provide feedback and advice on programs and curriculum.
• Communicate, endorse and advocate the College of Education’s interests to external constituencies such as school districts, community, business, and organizations/agencies.
• Provide a link to school districts, the community, businesses, and organizations/agencies.

College Committees

Standing Committees

Standing Committees include individuals elected by the faculty and staff of COE who function on a continuing basis and follow the academic calendar. The Dean has the discretion to appoint voting or ex-officio non-voting members to any standing committee. Current committees include:

• Assessment and Accreditation Committee
• Curriculum Committee
• Diversity Committee
• Innovations and Technology Committee
• Grievance Committee

Assessment and Accreditation Committee

This committee is charged with continual program and degree review to ensure quality education in the College of Education. The Committee will oversee matters of assessment and accreditation in the College, including: coordinating, monitoring, and reviewing assessment and accreditation processes within the College; ensuring that issues related to accreditation are a prominent part of the College culture for continual program and unit improvement; making recommendations to improve the efficiency of assessment and accreditation task completion; and making recommendations for resources to enhance the assessment and accreditation processes.

Curriculum Committee

This committee serves as an advisory body to the Faculty of the College of Education (COE). The duties of the COE Curriculum Committee are to review all new COE courses at the undergraduate and graduate levels and to provide advice and guidelines with respect to new academic programs and COE college degree requirements. The recommendations of the COE Curriculum Committee are submitted to the Faculty of COE for final approval.

Innovations and Technology Committee

The Technology & Innovations committee reviewsthe innovative use of technology in teaching and learning, including implications for faculty, candidates, and p-12 students.

Grievance Committee

The grievance committee addresses grievances filed by students after they have gone through the appropriate channels. See the Student Appeal/Exception Policy for the process on settling a disputed grade or professional decision.

> Student Appeal/Exception Policy:

Diversity Committee

The Diversity Committee is responsible for ensuring that all COE course offerings are accessible and equal to all students. They also support college and campus-wide diversity efforts.

Research Roundtable

Research Roundtable is a self-governing program designed to support the new and emerging scholarship of non-tenured faculty and doctoral students. Participantspresent their research and discuss possible collaborations and available resources. Members may propose mini-grants (up to $2000) that further their personal research agendas and the group recommends proposals for funding to the Dean.

Ad Hoc Committees

These groups are generally short term, non-standing, and assigned a specific charge or purpose to address. Membership to an Ad Hoc or Special Committee or Task Force is typically by appointment.

Professional Education Faculty

The Professional Education Faculty (PEF) will be the representative body of the Unit across the University. Membership will include those individuals employed by a college or university, including graduate teaching assistants who teach one or more courses in Education, provide services to candidates (e.g., advising), supervise clinical experiences, or administer some portion of the Unit.The goal of this caucus will be to review, support and operationalize the principals contained within the COE’s conceptual framework.

Veto Power of the Dean

The Dean has the authority to veto any and all decisions of the College.

3COE Administrative Business

Book Ordering

(Approved April 2013)

Faculty are responsible for ordering books and materials for their courses. Book orders for each semester should be placed following the guidelines and procedures for the university bookstore. This includes desk/exam copies from publishers.

The UCCS Bookstore customizes and emails a link for faculty members to order their own texts. You must submit through VerbaCollect even if you are not using textbooks.You can also visit the UCCS VerbaCollect site at

Blackboard Use Policy

(Approved April 2013)

All COE faculty are expected to use Blackboard to post their course syllabi and office hours.

Business Cards/Name Tags

For business cards and magnetic name tags, see the Faculty Liaison. Please provide a current business card with any changeswhen seeking to replenish your supply.

Conference/Meeting Rooms

COE conference rooms are available for meetings and events by reservation only. To make a reservation, contact the Faculty Liaison. Due to limited space, instructors wishing to schedule classes in conference rooms during normal business hours must get prior approval from the Office of the Dean. Outside food is permissible in the COE conference rooms.

Large Conference Room
The large conference room is now a part of the Event Management System, which allows other departments housed in Columbine Hall to reserve space. For this reason, it is crucial to make your reservations as far in advance as possible.

Class Cancellation

If you are prevented by illness or some unforeseen event from meeting your class, you are required to inform the Faculty Liaison of such circumstances in advance of the time the class is scheduled to meet so that appropriate arrangements can be made.

Classroom Location Changes

Room Changes

Permanent changes to class locations must be requested through the Faculty Liaison.
Due to limited space, specific classrooms such as computer labs, SMART rooms, and other specialized needs should be requested when the schedule is being made.Instructors holding class at an alternative location or off-campus are asked to provide the SRO with advance notification to assist with student inquiries. If holding class off campus, see links below for campus-wide policies.

Off-Campus Activity Guidelines:

Off-Campus Activity Risk Assessment and Emergency Planning:

Participant Waiver and Notice:

Course Changes by Faculty

Adding, Canceling, or Changing an Existing Course

To make changes to an existing course after thecourse schedulehas been submitted, submit a request to the Faculty Liaison. The request should include the following:

• Term (ex. Fall 2014)
• Course number and section
• Course title
• Course start and end time (if changes are being made)
• Days of the week (if changes are being made)
• Instructor’s full name

Proposing New Courses

All requests to create new courses must be approved by the COE Curriculum Committee. To create a new course, faculty members must complete a Course Inventory Form. After completing the form, obtain approval from the Department Chair, who then forwards the request to the COE Curriculum Committee. Once the COE Curriculum Committee has approved the request, the form will be submitted to the COE Dean for further processing.

> Course Inventory Form:

Inactivating Courses

To inactivate a course from the UCCS course inventory, the Department Chair shall complete aCourse Inventory Form indicating the course is now “inactive” and submit the form to the Dean of the College for approval and further processing.