Full Name
Date
Page 1 of 4
FACULTY ADMINISTRATIVE/SECONDARY APPOINTMENT ( 50% AND STILL TEACHING) LETTER OF OFFER TEMPLATE
Rev 03/2018
Note: These appointments may not specify a period of years.
This table is provided as a reference for you; please delete from final letter.
1428 / Associate Dean (Faculty) / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as associate head of a college or school.1429 / Assistant Dean (Faculty) / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as assistant head of a college or school.
1431 / Principal Investigator / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as principal investigator.
1432 / Co-Principal Investigator / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as co-principal investigator.
1433 / Faculty Director / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as the director or head of project.
1434 / Faculty Assoc Director / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as the associate director or head of project.
1435 / Chair / This is a secondary appointment to another faculty or professional appointment at the University with the responsibility for providing leadership toward the achievement of the highest possible level of excellence in the teaching, research, and service activities of the dept.
1446 / Director (Institute) / This is a secondary appointment to another faculty or professional appointment at the University to designate responsibilities as the director or head of an institute.
Date
Complete and/or make choices in each highlighted section filling in the blanks as appropriate.Delete highlighted instructions, underlines, and references. Please check final formatting and page breaks.
You must have your draft letter reviewed by Human Resources prior to submitting for signatures; please submit the letter for review via Cherwell ( for letter of offer review for faculty.
Name
Address
City/State/ZIP
Dear Dr./Mr./Ms./Miss/Mrs. Surname only:
I am pleased to offer you an appointment to the University of ColoradoColorado Springs as Titlein/of theDepartment Name/College, position #Number. This offer is made withtheconcurrence of the Executive Vice Chancellor for Academic Affairs and has receivedfinal approval by the Chancellor of the University of ColoradoColorado Springs.
Your service will begin onMonth/Day/Year and is indeterminate. The initial non-base building salary for this position is $Amountper month/academic year/annually. While serving as Title, you will have an alternate workload in your faculty appointment. You will teach number courses per semester, which represents a number course release.
This faculty administrative appointment as Title is in addition to your appointment as Associate Professor/Professor of Discipline. Your status remains as a full time faculty member and you will continue to receive the same benefits associated with that position. Upon completion of your appointment as Title, your salary will return to your base academic year salary, plus any adjustments which may have been applied to the base academic year salary during your time as Title.
For purposes of annual merit evaluation, your efforts and accomplishments in this position will be assessed by Supervisor Name or Title, who will also recommend increases to your salary as Title, if applicable.
For appointments where faculty FTE or distribution of effort is changed:
Example: Your workload for your faculty position will be __% teaching, __% research, and __% service. The Chair of the Department will evaluate your teaching and research and __% of your service. This distribution of effort within the department may be changed through the regular college process for negotiating differentiated workloads.
You may add any other terms (please make clear).
Define Responsibilities (be specific about job expectations and include them here)
Example #1: Responsibilities in this assignment encompass the entire academic year and coverage of essential office functions during the summer term. This position involves presence as needed on the campus to fulfill the major responsibilities for the position, including: for example,add specific committees, activities, reports, advice, or service expectations.
Example #2: As Title, you will Manage/coordinate/direct the operations of the Center, including overseeing/supervising/planning the ______. In addition, you will work with X committee, X office, etc. and represent the Center by ______.
Example #3:A job description is attached.
Includefor Chairs: The duties and responsibilities of department Chairs are covered in Administrative Policy Statement #1026, which can be found at
State law specifically requires that you be an employee-at-will in your position as Title and that the following paragraph be included in this letter of offer:
Your employment contract is subject to termination by either party to such contract at any time during its term and you shall be deemed to be an employee-at-will. No compensation, whether as a buy-out of the remaining term of contract, as liquidated damages, or as any other form of remuneration, shall be owed or paid to you upon or after termination of such contract except for compensation that was earned prior to the date of termination.
This at-will provision does not apply to your tenured position as Associate Professor/Professor of Discipline or to compensation or benefits to which you are entitled by virtue of your tenured faculty position.
By accepting this appointment, you agree to uphold ethical standards appropriate to your position as a faculty member of the University, including, but not limited to, standards applicable to conflicts of interest and conflicts of commitment as defined by University policies. You agree to comply with all resolutions, rules and regulations adopted by the Board of Regents and with policies and procedures adopted by the campus or other unit in which your appointment is made, now in effect or as amended. You also agree to report suspected or known noncompliance of any law or University policy. Further, you agree to meet obligations imposed by federal and state law including the obligation to report. For additional information, please see the following links:
Delete sentenceif not applicable:As a supervisor of classified employees, you will be required to complete mandatory supervisory training within 60 days of your start date.
The terms of this appointment shall be construed and interpreted according to thelaws of the State of Colorado. The specific terms and conditions of your appointment as described in this letter may be changed only by a duly executed written amendment to this letter of offer. Yourappointment, however, is subject to the laws and policies of the University of Colorado as they may be amended from time to time and the University may make changes to its policies and procedures which shall be applicable to your appointment without a written amendment to this letter of offer.
Please notify me of your willingness to accept this position by returning the signed original letter to Name by Month/Day/Year.We look forward to your acceptance of this offer and your contributions to the University.
Very truly yours,
______
Name
Dean/Executive Director/Director or Other Title
Concurred by:
______
Thomas M. Christensen
Executive Vice Chancellor for Academic Affairs
Approved by:
Delete signature block if not applicable: the Chancellor’s signature is not required if the compensation for this appointmentis under $40,000 annually (Chancellor approval will be managed by HR).
______
Venkat Reddy
Chancellor
I accept this offer of the faculty administrative position described above.
______
Signature Date
Speedtype______