Factory Civil Engineering Department

BHARAT H E A V Y E L E C T R I C A L S L I M I T E D

Heavy Power Equipment Plant, Ramachandrapuram, Hyderabad - 502 032

Phones : 040- 23185059 & 23185024, FAX: 040- 23020154

FACTORY CIVIL ENGINEERING DEPARTMENT

TENDER NOTICE

Sealed tenders in two separate covers, are invited by the Addl.General Manager (Projects & Factory Civil), from the reputed agencies / firms experienced in similar works with Govt. of India, Govt. of A.P, Railways, M E S, Public Sector Undertakings, reputed industrial / business houses for the following works so as, to reach the office of Addl.General Manager (Projects & Factory Civil) , Factory Civil Engineering Department, B H E L, Ramachandrapuram, Hyderabad 502 032 upto 14.00 Hours on the dates specified and the tenders will be opened on the same day at 14.30 Hours in the office of Addl.General Manager (Projects & Factory Civil) .

The tenders will be issued on all working days between 9.00 Hours and 14.00 Hours at the office of Addl.General Manager (Projects & Factory Civil) on submission of proof documents as listed below. The agencies can down load tender documents from BHEL web site till the due date of opening. The last date for receipt of tenders is upto 14.00 hrs on 13 .11.2009 for the works of Factory Civil and Projects works.

Sl.
No. / Name of work / Approx.
Estimate Amount (Rs. in Lakhs) / Earnest Money Deposit ( Rs in Lakhs). / Period of contract
Upto / Cost of Tender Document (Rs) / Sale of Tenders (09.00 hrs to 14.00 hrs) / Last date for receipt (14.00 hrs) and opening of tenders. (14.30 hrs)
If Purchased from BHEL / If down loaded from web / From / To
Tender notice no: HY/FCD/OT-13/2009-10 , Dt: 12.10.2009(Factory Civil works)
1 / Modification of 51 shop annexe-Interiors Civil, Electrical, communication and IT net working etc., / 27.13 / 0.60 / 4 Months / 500/- / 250/- / 22.10.09 / 12.11.09 / 13.11.09
2 / Construction of New areas for relocation of Internal stores etc for HE&F. / 295.15 / 2.00 / 12 Months / 500/- / 250/- / 22.10.09 / 12.11.09 / 13.11.09
3 / Construction of CDC warehouse (24mx84m) at 09 block. / 177.18 / 2.00 / 10 Months / 500/- / 250/- / 22.10.09 / 12.11.09 / 13.11.09
4 / Construction of new subcontract workstation yard (300mx30m) and associated works. / 222.93 / 2.00 / 8 Months / 500/- / 250/- / 22.10.09 / 12.11.09 / 13.11.09

Contd…P2

:: 2 ::

Sl.
No. / Name of work / Approx.
Estimate Amount (Rs. in Lakhs) / Earnest Money Deposit ( Rs in Lakhs). / Period of contract
Upto / Cost of Tender Document (Rs) / Sale of Tenders (09.00 hrs to 14.00 hrs) / Last date for receipt (14.00 hrs) and opening of tenders. (14.30 hrs)
If Purchased from BHEL / If down loaded from web / From / To
Tender notice no: PROJ-EC/ELEC/OT/2009-10/05 , Dt: 12.10.2009 (Projects )
1 / Electrical works related to E&C of Transformers and Switchgear in 70 Bldg. / 32.32 / 1.00 / 8 Months / 500/- / 250/- / 22.10.09 / 12.11.09 / 13.11.09
Enquiry no: P3A1100361 Dated 10.10.2009 (CMM –Purchase)
1 / Supply of Free Flow, High Strength, Non - Shrink, Cementitious precision grout. / Due date of opening 04.11.2009

The Tenderer must posses P.F. and ESI codes. Documentary requirements of minimum turnover, experience, labour licence, PAN No. VAT APGST Reg , Service tax no or proof of application from the competent authority shall be submitted as demanded in the techno commercial bid. For full details ,downloading tender documents, please visit our web site on the above mentioned dates. The agencies are advised to visit to the site to understand the nature of work / quantum of work in its true prospective to avoid any complications.

ADDL. GENERAL MANAGER

Projects and Factory Civil

PRE-QUALIFICATION ( Electrical works )

The following conditions have to be satisfied by the tenderer, with documentary proof to be enclosed with tender bid (Technical).

Average annual financial turnover for the three Years 2006-07, 2007-08 and 2008-09 should be at least 30% of the estimated cost.
Particulars of experience / credentials for the similar works ( E&C of Transformers, HT &LT switchgear and laying of HT &LT cables ) executed during last 7 years ( Completion certificate of the works to be enclosed ) ending last day of month previous to the one in which applications are invited should be either of the following:

(a)Three completedElectrical ( E&C of Transformers, HT &LT switchgear and laying of HT &LT cables ) works costing not less than the amount equal to 40% of the estimated cost OR

(b)Two completed Electrical( E&C of Transformers, HT &LT switchgear and laying of HT &LT cables ) works costing not less than the amount equal to 50% of the estimated cost OR

(c)One completed Electrical( E&C of Transformers, HT &LT switchgear and laying of HT &LT cables )work costing not less than the amount equal to 80% of the estimated cost.

(a) ESI Code

(b)P.F.Code No.

Labour License ( Central / State Government ) before commencement of work.
It is required to furnish VAT registration certificate issued by Commissioner, Commercial Taxes, AP Govt., and Service Tax registration Certificatein respect of all works.
PAN No. ( Incase not available, proof of having applied with acknowledgement from concerned authority).
For all electrical works, contractors/agencies holding valid electrical licence issued by Competent Authority needs to be quoted and proof to be submitted.
EMD / Cost of document (if down loaded from WEB) RECEIPT/DD.

Tender documents can also be had through BHEL Web site ( http:/ cost of document shall be paid in the form of Demand Draft or Bankers cheque or Pay Order and separately enclosed to the tender bid.
The requisition for tender documents shall be given in person to Addl.General Manager/Proj,Fy Civil / Sr.Dy.General Manager /Projects BHEL, Ramachandrapuram, Hyderabad-502032 along with Demand Draft / Bankers cheque drawn in favour of “BHARAT HEAVY ELECTRICALS LIMITED, HYDERABAD” or payment of cash in BHEL Cash Office ( No other mode of payment will be accepted).Tender documents shall be collected in person by the contractor or his representative. In case of tender application & tender documents downloaded from WEB SITE, the Tenderer shall pay cost oftender documents and EMD ( if applicable ) for item of work he is tendering separately by means of two separate DDs ( in favour of BHEL, R.C.Puram, Hyderabad) one towards cost of tender documents and second towards EMD ( if applicable). Both DDs shall be enclosed along with tender documents / Technical Bid ( as the case may be).
Penalty: 0.5% of the gross value of the work will be levied for every weeks delay by the agency, subject to a maximum of 10% value of the work.
Quotation should be valid for a period of 120 days.
Period of completion of work is 8months.
Tenderers not fulfilling the above conditions, the offer is liable for rejection. The semi filled, incomplete Tender Documents will be rejected.

Sr. Dy.GENERAL MANAGER/ PROJECTS

TENDER BOX IS AVAILABLE AT CISF CONTROL ROOM AT “F” ( MAIN )GATE FOR DROPPING FILLED TENDERS UPTO DUE DATE (14.00 HRS).

B H A R A T H E A V Y E L E C T R I C A L S L I M I T E D

RAMACHANDRAPURAM : : HYDERABAD – 502032

PROJECTS DEPARTMENT

TELEGRAM: BHARATELEC TELEPHONE No.: 23184389 & 23185147

FAX No.: 040 – 23020154

TENDER NOTICE No.: PROJ-EC/ELEC/OT/2009-10/05 dtd 12.10.2009.

1. Name of work:Electrical works related to E&C of Transformers

and Switchgear in 70 Bldg.

Earnest Money Deposit: Rs 1,00,000/-

Time of Completion: Eight Months from the date of commencement.

Maintenance period: Six Months from the date of completion.

Last date of receipt of Tenders: 13.11.2009 upto 14.00 Hrs.

Date and time of opening of Tenders: 13.11.2009 at 14.30 Hrs.

Estimated Amount : Rs 32,31,878/-

Cost of tender documents: Rs. 500.00

Rs 250/- if downloaded from Web site and

Submitted.

Full Name & Address:

------

Contractor Code No:

( BHEL issued No. )______

EMD PAID / NOT PAID

TENDERING PROCESS

Tender box will be kept in CISF CONTROL ROOM ADJACENT TO DUTY OFFICER SEAT AT “ F “ GATE UPTO DUE DATE.

Tender documents are issued in two bid system.

1. Technical bid

2. Price bid

Tender opening

On the day of tender opening i.e., 13/11/2009 at 14.30 Hrs.,only technical bids will be opened and evaluated. After scrutiny and acceptance of the technical bids, price bids of accepted parties only will be opened and date of opening of price bids will be intimated separately.

The technical bid consists of technical schedule & General Conditions requiring documentary proof. In case the agency has not satisfied all the conditions along with documentary proof, the tender will be rejected.

Technical and price bids must be in separate covers and superscribed as "Technical bid" and "Price Bid" separately with Tender Notice No.,Item No. andName of the workclearly written on both the covers. Tenders received mixed (with price and technical bids)will be rejected. Every page of the Technical Bid and price bid document shall be signed by the Tenderer at the bottom of the page.

In case of tender application and tender documents downloaded from web site, the Tenderer shall pay cost of tender documents and EMD(if applicable) for item of work he is tendering separately by means of two separate DDs/Bankers Cheques (in favour of BHEL,R.C.PURAM,Hyderabad) one towards cost of tender documents and second towards EMD(if applicable). Both DD's shall be enclosed along with the Technical bid.DD’s/Bankers Cheques may be drawn for cost of tender documents upto last date of receipt of tenders.

…2/-

:: 2 ::

To be filled up by the bidder /Contractor

TECHNICAL BID

Name of work :Electrical works related to E&C of Transformers and

Switchgear in 70 Bldg.

Tender Notice No & : PROJ-EC/ELEC/OT/2009-10/05 dtd 12.10.2009.

Date, Item No. Item Sl. No. 01

S.No / Description / Data to be filled by Bidder/Contractor
1 / Name of the Contractor
Full Address
Contractor’s code No
Contact person
Phone , Fax
Mobile Nos.
Email ID / :
:
:
:
:
:
:
2 / Details of DD/Cash receipt
a) D.D or Cash receipt Nos for EMD
b) DD/Cash receipt Nosfor cost of tender documents.
(DD/C.Rs has to be enclosed along with this bid). / :
:
3 / Particulars of experience/credentials
as detailed in notice.
( Completion certificate of works to be enclosed ) / :
:
4 / ESI No. (Copy to be enclosed) / :
5 / PF CODE No. (Copy to be enclosed) / :
6 / PAN No. (Copy to be enclosed)
(in case not available, proof of having
applied with acknowledgement from
concerned authorities). / :
7 / VAT Reg.No: (Copy to be enclosed) / :

SIGNATURE OF CONTRACTOR

: 3 :

S.No / Description / Data to be filled by Bidder/Contractor
8 / LABOUR LICENCE (Copy to be enclosed if available ) Valid up to :
In case not available, party shall submit the Licence before commencement of the work . / :
9 / Annual turnover during 3 years period - Year 08-09, 07-08 and Year 06-07.
( supporting documents along with Saral and P&L Account Sheet are to be enclosed ) / :
:
10 / Service Tax No
(Copy to be enclosed) / :
11 / Electrical Licence No. ( 11 KV or above )
( Copy to be enclosed ) / :

NOTE:

1. Without PAN ,VAT TIN No., and Service Tax Registration Nos contractors bills cannot be

processed and payments will be held up.

Technical bids will be scrutinised by the Dept and Incase the agency has not satisfied all the above conditions with documentary proof the bid will be rejected and their price bid will not be opened.
Incase of a firm, the documents shall be in the name of the firm. However in case of sole proprietor or individuals these can be on the name of the sole proprietor or individual.
Though some of above documents are available with BHEL for those agencies who are presently working with BHEL, they also should submit one copy of the same. Otherwise the offer will be rejected.
All the relevant columns shall be filled with proper information. The unfinished/wrongly filled/ incomplete Tender Documents ( Technical Bids /Price Bids ) will be rejected.
BHEL reserves the right to reject any or all tenders in part or in full without assigning any reason.
Any other works not mentioned but required for completion of the project are to be carried out by the contractor with mutually agreed rates and vetted by Finance.
BHEL reserves the right to reduce/increase the items, quantities mentioned in the schedule.
Party shall comply all legal, statutory requirements applicable to execute the work

before commencement of work.

10.The agencies are advised to visit the work site to understand the nature of work /

quantum of work in its true perspective to avoid any complications in future .

11. Tenders submitted without EMD / Cost of documents will be rejected.

12. The works are to be carried out in accordance with IE rules 1956. After completion of erection

works, the contractor has to arrange inspection by CEA and obtain the permission for

charging the sub-station. BHEL will provide all relevant drgs and pay only the processing fee

indicated by CEA and other necessary arrangements shall be borne by the contractor.

Signature of Contractor(s).

TECHNOCOMMERCIAL TERMS, CONDITIONS AND SPECIAL INSTRUCTIONS

1The Tenderers are required to quote their tender value in percentage ( % ) basis at excess or less or on par with estimated value.( The agency shall quote (+) or (- ) or on par with estimated value). The quoted value in percentage ( % ) shall be written in Figures and words over the BHEL estimate value given in the Price bid. In case of any difference in words and figures the percentage given in words will be considered for comparison and for awarding the work.

If the the agency quotes for any two variants ( + or - or on par )at a time, the lowest value will be considered for evaluation of Tender.

In case more than one agency becomes L1 by quoting same value, further sealed quotations will be called for, from those L1 agencies only to decide final agency with further lowest value. No agency shall quote more than his original tender rates, while re-quoting.

2The tenderer should quote the value inclusive of all taxes & duties ( except VAT & Service Tax ) levied by State and other Government organizations as well as all local authorities as applicable.The VAT and Service tax are extra which will be paid by BHEL to the agency after submission of necessary documents.Interest and penalties paid/payable by the Contractor will not be reimbursed by BHEL and entire implication is only to be borne by the agency. The Tenderer shall indicate the rate of applicable taxes and duties for the work executed. Tenderer shall indicate all expemptions on account of threshold limit or special notifications under any stature.

3If the due date of tenders opening extended because of poor response the agencies who have already submitted tender bids earlier need not submit revised tender. The original tender only will be considered for evaluation.If the Tender is not opened on due date due to any reasons/unavoidable circumstances , the same will be opened on next working day.

4Bills /material proof of entry inside factory area shall be shown to the Engineer

- incharge for the bought out items

5The tenderer shall accept all the terms and conditions of the techno commercial bid of the tender document. In case same is not confirmed by the tenderer , the offer will be liable for rejection.

6The tenderer shall not include any additional conditions / alter conditions either in the techno commercial bid or price bid.

7All materials of BHEL free issue shall be lifted by the bidder from BHEL stores and transported to worksite . Also the agency shall return the leftover materials to stores. The rates shall include transportation costs also.

8Rates quoted shall be firm throughout the period of the contract and no price escalation is payable under this contract on any account.

9Sub contracting is not permitted under any circumstances without written consent of BHEL.

10Contract to be closed in all respects including final measurement recording in M book and submitting the bill within two months from the completion time as mentioned in the tender or Approved date of completion whichever is later.

12 BHEL shall have the right to reject any tender based on past unsatisfactory performance.

CONTRACTOR(S)ISSUING OFFICER

Special Instructions: -

All BHEL General Conditions of the Contract shall be applicable. A copy of which is available in the office of DGM/Planning ( Civil ) for perusal.

Any statutory increase in the labour wages during the period of execution shall be borne by the agency. The agency shall quote the firm rates considering the possible labour escalation also.

The rates quoted shall be finished items of work including all lifts, leads and other incidental charges mentioned in the General Conditions of the Contract, unless otherwise specified.

The department reserves the right to split and award the work to more than one agency.

The contractor should follow all the safety precautions, special conditions of safety attached while executing the work.

The contractor should engage labours whose age is above 18 years.

All the bills of contractors will be cleared by Finance Department subject to production of “Clearance Certificate” by the contractors in respect of compliance of all statutory requirement, issued by I R section of Human Resource Department.

The tenderer shall comply with all statutory requirement pertaining to the state or any government agencies or authorities Example, PF, ESIC, workman’s compensation & personnel accidents insurance . The company will not be responsible for any claim made by the workers or government agencies / authorities.

Time is the essence of the contract . If agency fail to complete the work with in stipulated time , agency is liable to pay penality as mentioned below.

0.50% of the gross value of work will be levied for every weeks delay by the agency subject to a maximum of 10% value of the work.

BHEL is an ISO 14001 & OHASAS 18001 certificate company and always strives for excellence in HSE management and the agency shall comply all the standards from time to time.

Agency will also ensure that qualified and experienced site staffs are available at all times during working hours in order to ensure proper supervision and to maintain the quality . You should take precaution regarding the safety of labour during the execution of the work. company shall not accept responsibility for the safe keeping of your tools, tackles and materials etc., you will therefore provide and maintain at your own cost locking , watch and ward when and where necessary .

Safety shoes, masks and gloves etc:

Safety shoes, gum boots, gloves, masks, helmets/summer caps etc shall be provided by the agency for each worker.

CONTRACTOR(S)ISSUING OFFICER

BHARAT HEAVY ELECTRICALS LIMITED

RAMACHANDRAPURAM : : HYDERABAD – 32.

TENDER DOCUMENTS

I N D E X

Directions to Parties for Tendering

Tender for the work

Tenderer’s and Contractor’s Certificate

General terms and conditions

5.Special conditions (Safety) & Tidiness at Site, NEFT Authorisation Letter etc.