TOWNSHIP OF ZORRA

FACILITY RENTAL CONTRACT

TODAY’S DATE: ______

Between Township of Zorra and Applicant:

Organization, group or individual

Authorized signing officerTitle

Address

EmailTelephone NumberFax Number

Facility/Space Requested:

Purpose:

Rental Date(s):

Set Up: Time:

Day/Month/Year

Event:Time:

Day/Month/Year

Tear Down:Time:

Day/Month/Year

Additional Scheduling Notes:

Click here to add additional scheduling notes or black out dates

FEES:

Hall: $949.56Security: $265.48

Teardown:$100.00HST: $ 34.52

HST: $136.44(HST #R106985187)TOTAL: $300.00 (Due at time of rental)

TOTAL: $1186.00

Deposit (50%): $593.00

Paid / Receipt #:

NOTES:Deposit due upon receipt of contract.

Confirmation of rental date is assumed upon receipt of deposit.

Balance due on rental date. DELINQUENT ACCOUNTS CHARGED 1.25% monthly.

Date:Signature of Applicant:

Authorized Signing Officer

TOWNSHIP STAFF HAS REVIEWED AND APPROVED THIS CONTRACT:

Authorized by: Date:

Position:

THIS IS A NON-SMOKING FACILITY

CONDITIONS OF RENTAL AGREEMENT:

  1. The Township of Zorra shall provide the hall, tables and chairs, public address system and kitchen facilities (excluding table linens, culinary preparation utensils and tea towels), hydro, water, washrooms and cloakroom facilities or any other equivalent substitution or any items mutually agreed on between The Township of Zorra and The Applicant. Please check with the Facilities Supervisor as to the number of tables and chairs available.
  1. The Applicant agrees to have the facility cleared of all evidence of service and consumption of liquor and guests one-half hour after the closing time as stipulated by the L.C.B.O. A late charge per one-half hour after 2:00 a.m. will charged.
  1. The Applicant shall set up the tables and chairs to their liking, and will not make alterations or modifications to the facility, and shall leave the facility in an acceptable condition, subject to the approval of the Management or a clean-up fee will be charged.
  1. The Applicant agrees to compensate The Township of Zorra for any damage done to the building or equipment of The Township of Zorra, by any person or persons using the facilities pursuant to this agreement and the approval of the Management and are responsible for all articles brought on the premises.
  1. The Applicant, as Lessee, agrees that the provisions of the Liquor Licence Act of the Province of Ontario, or of any regulation made thereunder, will not be contravened.
  1. The Township of Zorra is not responsible for stolen, lost or damaged articles or for personal injuries that The Applicant or member of The Applicant's organization or a guest thereof, may sustain or suffer by reason of the use of the facility.
  1. The Applicant agrees to hold and save harmless The Township of Zorra for any actions, claims or proceedings for injuries, damages, personal loss or other loss, caused by the negligence of The Applicant and guests of The Applicant for use of Township premises arising out of this said rental contract.
  1. The Applicant shall provide third party liability insurance coverage to protect The Applicant and The Township of Zorra. Insurance policy amounts to be in at least minimum amounts as set by the Township (Insurance amount depends on type and size of event. See Municipal Alcohol Policy for specific insurance amounts.). The Applicant agrees to comply with the Alcohol Management Policy set by the Township of Zorra for premises, together with all other Township by-laws and/or requirements established by The Township prior to the date of the event.
  1. Item #1 herein notwithstanding, the Parties hereto acknowledge and agree that where a service is provided to the facility by another agency, body or supplier, The Township of Zorra cannot guarantee quantity or quality of such service and no warrant is made therefore.
  1. The Applicant agrees to maintain proper order through supervision of the function proposed and further agrees not to hold, sponsor and promote any function deemed to be publicly or morally offensive or that in any way would contravene any statute, law or regulation of the government of Canada or the Province of Ontario.
  1. The Applicant is responsible for music tariff fee, taxes and licences SOCAN FEE $______.
  1. The Applicant will provide a secure environment and be responsible for controlling conduct during the rental.
  1. The Applicant is responsible for first aid supplies and safety responsibilities.
  1. The Applicant agrees that subletting the facility is not permitted without the facilities approval and that a new contract will be signed with the new Applicant.
  1. If there is a power failure, water failure, breakdown of equipment or failure to provide satisfactory facilities for the operation of the hall in a manner satisfactory to The Applicant, thus resulting in their cancellation of all or part of a rental session, The Applicant shall not be obligated to pay the rent for such period of cancellation and The Township of Zorra shall not be liable to The Applicant for failure to supply hall facilities by reason of any of such causes.
  1. The Applicant agrees to pay a deposit of fifty percent (50%) of the rental fee as stated in the rental contract at the time of signing and balance is to be due ON THE RENTAL DATE. Mutual release of this contract will be on payment of the final invoice.
  1. A penalty of 1.25% per month will be charged on all outstanding accounts as of the RENTAL DATE.
  1. NOTICE OF CANCELLATION must be given by The Applicant sixty (60) days prior to the date of the rental or the deposit will not be refunded. NOTICE IS TO BE IN WRITING.
  1. Any other conditions deemed necessary are to be written below and initiated by both The Applicant and Arena Personnel.
  1. Special conditions may be attached to this agreement and attested thereto.

The applicant is responsible for all signage and understands and will abide by all regulations from the Township of Zorra Smoking By-law and the Provincial Smoke Free Ontario Legislation. The applicant understands and will follow the information attached.Applicant initials:

Applicant has received a copy of the entire agreement and understands the information.Applicant initials:

Applicant has received a copy of the Municipal Alcohol Policy and understands the information.

Applicant initials:

THIS IS A NON-SMOKING FACILITY