Facility for Sustainable Entrepreneurship and Food Security (FDOV)call 2012 and 2014
Annex 3c:FINAL REPORT
FDOV 2012/2014Annex 3cFinal report page1 of516049
FDOV project code: (e.g. FDOV14UG02)/ FDOV……
Title of the project: / ……….
Name applicant: / ……….
Reporting period: / ………. ………. (full project period)
Filing date final report: / ……….
Instructions:
-Thefinal report is a summary of the project progress and the result(s) achieved covering the entire project period from start to finish. This may concern multiple project results as defined in Annex 1 of the Subsidy Ordinance (‘beschikking’).
-Send one (1) hard copy by postal mail to Netherlands Enterprise Agency (hereafter: RVO.nl) and one (1) copy by e-mail to the PPP project officer.
-Substantial project changes must have been approved by RVO.nl prior to the completion of this Final report. Substantial changes are defined as changes resulting in a different project result (output/outcome, reflected in MoVs), changes in partnership, changes in the project duration, changes in project management and senior level staff and substantial changes in budget allocation (>25% change compared to the original result budget).
-This report and all accompanying documents must be in English.
-The Final Report should be signed by the Applicant.
-Blue text below can be deleted from this format.
A. Progress of project and result(s) achieved
Summary
-Please summarise (max 500 words) the quantitative and qualitative results that have been achieved by the projectin relation to the original project set-up, including a description of the cooperation between the partners in the project.
Achievements under Result 2
-Were activities for result 2 carried out after the last annual progress report? Yes No
If yes, please describe the specific activities carried out. If yes, please specify the status of the sub-results and submit all corresponding Means of Verification (MoVs) for the completed sub-result, with reference and numbering in accordance to Annex 1 of the Subsidy
-Is result 2 completed? Yes No.
Achievements under Result 3
-Were activities for result 3 carried out after the last annual progress report? Yes No
If yes, please describe the specific activities carried out. If yes, please specify the status of the sub-results and submit all corresponding Means of Verification (MoVs) for the completed sub-result, with reference and numbering in accordance to Annex 1 of the Subsidy
-Is result 3 completed? Yes No.
In case of more than 3 results please add these manually.
B. Project modifications
Please briefly elaborate on major changes during the project period approved by RVO.nl,in relation to the original project plan.
Changes in partnership
-Please indicate changes to the partnership.
Work plan and project staff
-Please indicate changes in the project work plan.
-Please indicate changes in staff at project management and senior level staff.
Project planning
-Please indicate changes in the project planning.
Project budget
-Please indicate major changes(>25%) in project budget during the project period.
C. Results, Effects, Monitoring and Evaluation
-Please provide a final update of the monitoring and evaluate plan (Annex 3e).
Food Security
-Briefly describe, if applicable, how the project contributed to improved local and regional availability of good quality food, affordable food, and nutrition during the project period, with reference to the relevant M&E indicators (annex 3e) and project targets, during the project period.
Private Sector Development
-Briefly describehow the project contributed to private sector development, including inclusive business and (women) entrepreneurship, with reference to the relevant M&E indicators (annex 3e)and project targets during the project period.
D. Sustainability (FIETS)
-Briefly describe the progress on the project sustainability aspects (FIETS)
-Sustainability is defined as Financial, Institutional. Environmental, Technical and Social sustainability (FIETS) with a special focus to the cross cutting themes ‘Environment’, ‘Climate’, ‘Gender’ and ‘Good governance’. More information can be found in annex 3i FIETS-checklist.
Business case(s)
-If possible, please fill in table 1 below, with a focus on the business case(s) that the project is contributing to. If the project includes multiples business cases, please copy table 1 and provide table 1 for each business case. Provide a short explanation on the type of income and costs that are included in table 1.
Table 1 Progress on Business Development
Start ofProject / Target According to Administrative decision / Realisation
Turnover (in €)
Operational expenditures
in cash (= OPEX2) in €)
Capital Expenditures
in cash (CAPEX3) in €)
Total Expenditures
(= OPEX + CAPEX in €)
Net Cash-flow (Turnover
minus Total Expenditures in €)
Total number of jobs created (fte)
Of whom Basic level
Of whom Medium /
high level
Total number of jobs created for women (fte)
Of whom medium/high
level positions
1)OPEX (operational expenditure); ongoing cost for running a product, business, or system
2)CAPEX (capital expenditure); cost of developing or providing non-consumable parts for the product or system
Condition of purchased HW
-Technical sustainability; indicate the percentage of durable hardware purchased by the project that is still fully in use and is properly maintained and functional. What method is used to determine this percentage? If this percentage is less than 100%, please clarify.
ICSR
Final Update of ICSR risks and mitigation.
-Please provide a final update on the status of the identified ICSR risks and ICSR risk mitigation as presented as part of the project’s M&E plan (annex 3e) and ICSR risk analysis (annex 3f).
Is one of the essential suppliers or one of the project partners possibly using child labour or forced labour? Yes No
-If yes, please identify the partner and elaborate on the situation.
-With regard to the implementation of the project according to ILO Conventions 138 and 182 against child labour and ILO Conventions 29 and 105 against forced labour, you must establish that no use is made of child labour or forced labour at the partners involved in the partnership, or at the essential supplier to the project. You are legally bound to provide RVO.nl with any information you may have about the possible use of child labour or forced labour by such partners or suppliers. If one of the aforementioned partners or suppliers is found to be using child labour or forced labour, or if you fail to pass on information you have received on this subject to RVO.nl, the subsidy may be withdrawn.
E. Lessons learned & spin-off
-Please describe your lessons learned and view on the futureof the project.
Partnership
-Please describe how the partners will continue their collaboration in the future. Describe all internal and external factors that haveaffected the project partnership;how these were resolved and help in future endeavours of current and potential other partners.
Investment Climate
-Please report on problems and risks that interfered with the project (i.e. in doing business in the country), thus hampering a successful continuation and/or scaling up of the project. Describe what measures were taken to solve these issues.
Follow-up financing
-Please describe the prospects for external follow-up financing after implementation of the project, and discussions with banks or other financial institutions on this subject. If no discussions took place or if they were not successful, why not?
Internal and external learning
-With the knowledge that you have now, what would you have done differently throughout the implementation of the project?
-Which other entities (companies, governments, chambers of commerce, knowledge institutions, associations, investment agencies etc) have learned from your project? How did they learn from it and how has it improved their performance?
-Indicate any other lessons learned.
F. Financial report
-Provide the financial report for the full project reporting period using the mandatory annex 3d (provide as Excel, not as PDF or other format).
-Where relevant, provide a textual clarification on the financial report.
-Provide the final audit report covering the entire project period.
G. List of annexes
-Please make sure all annexes mentioned below are adhered to this report.
Annex 3d, Financial report
Annex 3e, M&E indicators
Annex 3f, ICSR risk analysis and mitigating measures
Means of verification (MoVs)
-As specified under section B, ‘Progress of project and result(s) achieved. Please mark the MoVs with the corresponding number (e.g. Result 2.3.1)
Hardware (mandatory)
-Copy of all new hardware invoices for the reporting period, not covered in previous annual reports.
-Copy of all Market Conformity checks certificates for newly purchased hardware (for more information, refer to annex 3g), received after the last annual progress report.
-For all purchased hardware worth € 25.000,- or more: annex 3h Protocol of Receipt.
Final Audit report
-Provide the Final Audit report, covering the full project period
Monitoring & Evaluation report (for project > € 5 million subsidy only)
-The final evaluation report should cover the entire project period and be conducted by an independent consultant.
Other annexes
-Other relevant annexes provided, please specify here.
G. Declaration and signature
The applicant and all project partners declare that the information in this progress report is
accurate and complete.
All subsidies has been provided as advance against the project results as defined in the Subsidy Ordinance (‘Beschikking’). The applicant on behalf of the project partners requests RVO to determine the final subsidy for the project.
ApplicantOrganisation:
Name:
Position:
Date:
Signature:
FDOV 2012/2014Annex 3cFinal report page1 of516049