Exton and Horn Parish Council

Information available from: Annette Oliver, Clerk to Exton and Horn Parish Council, West Chantry, 20 Stamford Road, Exton, Oakham, Rutland, LE15 8AZ Email: Telephone: 01572 812233

DETAILS OF POLICY
Policy Title / Freedom of Information Publication Scheme
Version / 1
Adoption Date / June 2015
Details of Revisions / None
Information to be published- / How the information can be obtained / Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
Who’s who on the Council and its Committees / Website
Hard Copy – contact the parish council office / Free
10p per sheet
Contact details for Parish Clerk and Council members / Website
Hard Copy – contact the parish council office / Free
10p per sheet
Location of main Council office and accessibility details / 4 Blacksmiths Lane
Exton
Oakham
LE15 8AJ
By appointment only please ring 01572 811576 or email
Staffing / The Council has only one employee, the Parish Clerk. Please note the Clerk is only employed for 3 hours per week so the Council does not maintain a full-time office.
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Annual return form / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Informal Accounts / Website
Hard Copy – contact the parish council office
Hard copy summary published with Council / Free
10p/sheet
Bank reconciliation / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Precept / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Financial Regulations / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Grants given and received / Website – See Minutes of Council meetings.
Hard Copy – contact the parish council office / Free
10p/sheet
Members’ allowances and expenses / Website – See Minutes of Council meetings
Hard Copy – contact the parish council office / Free
10p/sheet
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
The Council does not currently undertake any inspections or reviews but is considering formulating a Neighbourhood Plan in the future.
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Timetable of meetings (Council and Annual Parish meetings) / Website
Hard Copy – contact the parish council office
Notice boards / Free
10p/sheet
Free
Minutes of meetings – nb this will exclude information that is properly regarded as private to the meeting. / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. / Hard Copy – contact the parish council office / 10p/sheet
Responses to consultation papers / Website (Minutes)
Hard Copy – contact the parish council office
Documents available for inspection at Council Office / Free
10p/sheet
Free
Responses to planning applications / Website (see Minutes of Council Meetings)
Hard Copy – contact the parish council office
Documents available for inspection at RCC Planning Department or on RCCwebsite / Free
10p/sheet
Free
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and
responsibilities)
Policies and procedures for the conduct of council business / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Procedural standing orders / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Code of Conduct / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Class 6 – Lists and Registers
Currently maintained lists and registers
Assets Register / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Register of members’ interests / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Register of gifts and hospitality / Website
Hard Copy – contact the parish council office / Free
10p/sheet
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Playing fields and recreational facilities / The Council currently leases the playing field next to the school from Exton Estates on behalf of PAGE who provide the playground equipment and skateboard ramp. Costs can be found in financial information on website or from council office / Free (website)
10p/sheet (hard copy)
Street lighting / The Council currently provides street lighting in Exton village. Costs can be found in the Council’s financial information and payments recorded in minutes of each meeting. / Free (website)
10p/sheet (hard copy)
Defibrillator / Running costs shown in financial information on website or from council office / Free (website)
10p/sheet (hard copy)
Services for which the council is entitled to recover a fee / None
(apart from provision of hard copies according to this policy)