External Services Assigned to Clawson Public Schools

Position Opening

GENERAL ANNOUNCEMENT

Payroll Specialist

External Services Assigned to Clawson Public Schools

June 1, 2015

Job Title: Payroll Specialist assigned to Clawson Public Schools

FLSA Status: Non-Exempt

Performance Area: Finance and Operations

External Services Assigned to Clawson Public Schools

Department: External Services/Financial Services

Supervisor Title: Directors of Business Services at Clawson and Oakland Schools

Position Summary: Assume responsibility for the accurate and timely processing of employee payroll.

Essential Functions and Tasks:

·  Generate bi-weekly payroll for approximately 290 employees using Oakland Schools AMS Advantage Software. Duties include, but are not limited to, review of time sheet and time card records, data entry of time worked and paid time off, generating pay checks and direct deposit transmission, calculating/paying payroll taxes, maintaining related payroll and tax records/files, and generating/submitting required reports.

·  Process leave payoff for terminated employees.

·  Track all leave accruals and usage in payroll system using reports generated from Aesop.

·  Review and update employee tax and retirement records in accordance with prevailing tax codes and legislative mandates.

·  Execute related automated financial system responsibilities as directed.

·  Balance payroll and withholding accounts including researching/resolving differences.

·  Administer garnishments, levies, and child support agreements.

·  Work with benefits coordinator to update payroll system at open enrollment and throughout the year with health and other insurance premium changes and track employer and employee contributions to Health Savings Account (HSA) plans.

·  Enroll employees and implement payroll deduction for IRS section 125 Health and Dependent Care Reimbursements using Basic Flex Spending. Implement 403(b) and 457 deferred compensation deductions upon notice from Third Party Administrator (TPA).

·  Prepare various bi-weekly, monthly, quarterly, and annual accounting/financial reports as assigned.

·  Balance 941 tax returns, Michigan Employment Security Commission (MESC) reports, Multiple Work Site Reports, and W-2s, including obtaining and reporting third party disability benefit payment information.

·  Reconcile employee records on Office of Retirement Services (ORS) website, including workers’ compensation benefits and completing final payroll details for retirement applicants.

·  Direct employees to MiAcct on ORS website as needed regarding service credit earned, beneficiaries, etc.

·  Implement and upload Tax Deferred Payment (TDP) agreements for years of service purchases, make changes to TDP agreements and annual TDP interest update.

·  Identify retirement plan for new hires on ORS website. Notify Pension Plus new hires of 75-day pension election window.

·  Track hours for all hourly personnel and other information necessary for compliance with the Affordable Care Act (ACA) and its reporting requirements.

·  Notify employees and track all Family Medical Leave Act (FMLA) leaves.

·  For Unemployment Insurance Agency, submit school year begin and end dates, holiday breaks, and staff lay-offs. Provide documentation and information as necessary for determination of unemployment benefits.

·  Verify social security numbers on social security website and enter data for new hires into payroll system.

·  Participate in preparation for the annual audit and during the annual audit. Provide auditor access to payroll and other related records as needed.

·  Analyze and process transactions needed for voiding checks, issuing call-backs from financial institutions, and reissuing checks. Process special checks as needed.

·  Train new staff in utilizing the District’s payroll/attendance system.

·  Work cooperatively and maintain communication with employees and external parties to resolve problems and exchange information.

·  Maintain current knowledge of generally accepted governmental accounting principles and practices and governmental regulations related to payroll.

Job Qualifications:

·  Associate degree required. Bachelor degree preferred.

·  Michigan School Business Officials (MSBO) School Payroll Specialist certification preferred.

·  Three or more years of related experience.

·  Ability to search/transport boxes of accounting records weighing up to 20 pounds and properly operate required office equipment such as a personal computer, fax machine, copier and the like.

In addition to the qualification requirements set forth in this job description, the incumbent is also required to meet the “Key Work Competencies” expectations of Oakland Schools.

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified. Incumbents may be asked to perform additional duties as required by his/her supervisor.

Employment Terms:

Twelve month work year. Salary range of $18.50 to $21.15 per hour. The Payroll Specialist assigned to Clawson Public Schools is a full time employee of Oakland Schools. Employees assigned to staff the Business Office at Clawson Public Schools are employees of Oakland Schools’ working pursuant to an Intergovernmental Agreement (IGA) between Clawson Public Schools and Oakland Schools. The IGA is a long term arrangement which cannot be terminated by Clawson Public Schools without 180 days’ notice.

Application Deadline:

Letters of interest and resumes will be accepted until 4:00 PM, Monday, June 15, 2015 or until position is filled.

Apply To:

·  Go to www.oakland.k12.mi.us/ohrc

·  Click “View all Open Positions in OHRC Districts”

·  Click “Broken Down by District”

·  Click “Oakland Schools”

·  Click on Desired Position

·  Click on “Apply” button in the upper right corner and follow prompts

For questions regarding this position please contact Alicia Beck at 248.209.2143.

Oakland Schools does not discriminate on the basis of sex, race, color, national origin, religion, height, weight, marital status, sexual orientation (subject to the limits of applicable law), age, genetic information or disability in its programs, services, activities or employment opportunities. Inquiries related to employment discrimination should be directed to the Director of Human Resources at 248.209.2059, 2111 Pontiac Lake Road, Waterford, MI 48328-2736. For all other inquiries related to discrimination, contact the Director of Legal Affairs at 248.209.2062, 2111 Pontiac Lake Road, Waterford, MI 48328-2736.

Before you submit your resume and letter of interest, please read the following important instructions/information:

·  For assistance with customizing your resume to the position you are applying for, please visit our website at www.oakland.k12.mi.us, click on employment, click on Oakland Human Resources Consortium, go to the section that reads, “If you have previously submitted your application to the OHRC you will be required to re-submit your resume and upload your supporting documentation after the transition is completed. If you need assistance with writing your resume, please click here.”

·  Please indicate in your letter of interest how you found out about this position opening and the title of the position you are applying for. Should you have any questions regarding this posting, please contact Alicia Beck at 248.209.2143.

·  If you are selected for a first round interview, Oakland Schools will contact you via telephone after the initial posting closing date. Resumes submitted on or prior to the initial posting closing date will be given first consideration.

·  If you currently subscribe to a privacy manager telephone service, please be advised that this service may hinder Oakland Schools’ ability to contact you for the purpose of scheduling an interview.