State of Connecticut / Department of Public Works
Monday, November 13, 2006
For audit purposes, the General Contractor’s time expended on construction must be less than or equal to the construction contract duration, including any time extensions granted by authorized change orders, or the General Contractor is subject to Liquidated Damages.
In the event a contract is satisfactorily completed but the General Contractor has over run the official time that was allocated, the General Contractor must officially request an extension of time.
If no impact has resulted and there is no justification for Liquidated Damages an extension of time may be considered by the Department of Public Works to balance the official days allowed versus the actual days used.
The General Contractor must formally request the time extension in writing. In the request the General Contractor must clearly explain why the delay occurred and the number of days being requested. The General Contractor must also state that “The General Contractor will not pursue impact or delay damages on this project if the extension is granted.”
This non-confrontational request must be submitted to the Project Manager through the Commissioner of Public Works.
The Project Manager will review and provide written comment on the issues mentioned by the General Contractor to the Supervising Project Manager.
The Project Manager is not authorized to approve the extension but must be in total agreement with the General Contractor that it is in the best interest of the State to grant the extension.
The mechanism for granting the Extension of Time is through Form 737F Change Order. Copy the statement below, exactly as it appears in bold face type, into the body of the change order where, normally, the description of changes to the work would be entered. Enter the number of additional days granted where indicated on the change order. This Change Order must be approved by the Chief Architect or,in the absence of the Chief Architect, the Chief Engineer.
Extension of time is granted for the convenience of the State of Connecticut on the condition that the General Contractor waives and releases the State of Connecticut from any and all claims for damages including impact and delay claims, interest, and/or subcontractor claims.
761 / 761F 1113/06 PMT