Expression of Interest for Empanelment of Suppliers for Drugs, Chemicals, Surgicals & Sutures
GOVERNMENT OF KARNATAKADEPARTMENT OF HEALTH & FAMILY WELFARE
KARNATAKA STATE DRUG LOGISTICS & WAREHOUSING SOCIETY
Expression of Interest
for Empanelment of Suppliers
for Drugs, Chemicals, Surgicals & Sutures for the Years 2015-2016 & 2016-17
EOI Ref. No. kdl/eoi/Empanelment/drugs/42/2014-15
KARNATAKA STATE DRUG LOGISTICS & WAREHOUSING SOCIETY
No.1, Dr. Siddaiah Puranik Road, KHB Colony, Magadi Road, Bangalore – 560079
Phone: +91-80-23283218 Fax: +91-80-23281477
Email:
Website:
Disclaimer
This Expression of Interest for Empanelment of Suppliers for Drugs, Chemicals, Surgicals and Sutures contains brief information about the complete process for the selection of the Empanelled Suppliers. The purpose of this Document is to provide the bidders with information to assist them in the preparation and submit their response to this Expression of Interest.
The bidders should conduct their own independent assessment, investigations and analysis and should check the reliability, accuracy and completeness of the information at their end before submission of their response to this Expression of Interest. KSDLWS or Government of Karnataka shall incur no liability under any law, statute, rules or regulations as to the accuracy or completeness of this Expression of Interest.
KSDLWS reserves the right to change any or all conditions/ information set in this Document by way of revision, deletion, updation or annulment through issuance of appropriate addendum / corrigendum as KSDLWS may deem fit without assigning any reason thereof.
KSDLWS reserves the right to accept or reject any or all applications without giving any reasons thereof. KSDLWS will not entertain or be liable for any claim for costs and expenses in relation to the preparation and submission of response to this Expression of Interest.
Abbreviations
Abbreviation / Full FormEOI / Expression of Interest
IFE / Invitation for EOI
ITB / Instructions to Bidders
KSDLWS / Karnataka State Drug Logistics & Warehousing Society
Ref. / Reference
TABLE OF CONTENTS
Invitation for EOI (IFE)
Expression of Interest (EOI) Schedule
Section 1 – Instructions to Bidders (ITB)
1.General
1.1.Scope of EOI
1.2.Eligible Bidders
1.3.One EOI per Bidder
1.4.Cost of Tendering
2.EOI Document
2.1.Contents of EOI Document
2.2.Clarification of EOI Document
2.3.Pre-bid meeting
3.Preparation of EOI
3.1.Documents comprising the EOI
3.2.EOI prices
3.3.Format and signing of EOI
4.Submission of EOI
4.1.Mode of submission of EOI
4.2.Deadline for submission of the EOI
4.3.Late EOI
4.4.Modification and Withdrawal of EOI
5.EOI Opening and Evaluation
5.1.Opening of EOI of all Bidders and evaluation to determine qualified Bidders
5.2.Process to be confidential
5.3.Clarification of EOI
5.4.Examination of EOI and determination of responsiveness
5.5.Correction of errors
5.6.Evaluation and comparison of EOI
6.Sample Submission and Inspection
7.Empanelment of Suppliers
7.1.Frequency of Empanelment
7.2.Extension of Empanelment Period
8.Corrupt and Fraudulent Practices
Section 2 – Qualification Criteria
1.Qualification Criteria – Applicable to All Bidders
2.Qualification Criteria – Applicable for Indian Manufacturers
3.Qualification Criteria – Applicable for Importer Bidders
4.Notes related to Qualification Criteria
Section 3 – Schedule of Items
1.Drugs
2.Surgicals & Sutures
Section 4 – Annexures
Annexure 1 - EOI Offer Form
Annexure 2 – Turnover Statement
Annexure 3 – Affidavit Format
Annexure 4 – Market Standing Certificate
Annexure 5 – Performance Certificate
Annexure 6 – Manufacturing Facility Details
Annexure 7 – Sample Submission Format
Annexure 8 – List of Drugs & Items Submitted for Empanelment
Invitation for EOI (IFE)
EOI NoKDL/EOI/EMPANELMENT/DRUGS/42/2014-15 / Date: 03/03/20151)The Additional Director, Karnataka State Drugs Logistics & Warehousing Society (KSDLWS) invites Expression of Interest (EOI) for Empanelment of Suppliers for Drugs, Chemicals, Surgical & Sutures for the years 2015-16 & 2016-17 as follows:
Sl.No. / EOI / Empanelment Application Fees(Non-Refundable) (Rs.)
Empanelment of Suppliers for Drugs, Chemicals, Surgical & Sutures for the years 2015-16 & 2016-17 / Rs. 10,000/-
(Rupees Ten Thousand Only)
(To be paid online through NEFT / RTGS, before EOI due date, to the KSDLWS Account at Union Bank of India, Basaveshwaranagar branch, Account# 564802010003539, Account Type – Savings, Beneficiary Name – Additional Director, KSDLWS, Bangalore, IFSC Code – UBIN0556483)
2)EOI procedure as per KTPP Act shall be followed. The EOI are required to submit single cover through e-procurement, containing the response to EOI consisting the details of their capability (as detailed in Section 2). The Bidders are advised to note the minimum qualification criteria specified inSection 2 Qualification Criteria to get empanelment as suppliers of Drugs, Chemicals, Surgicals & Sutures.
3)The empanelled suppliers will only be eligible to participate in the tender for Supply of Drugs, Chemicals, Surgicals & Sutures for the Years 2015-2016 & 2016-17.
4)The bidders are advised to note the qualification criteria specified in Section 2 to qualify for the empanelment.
5)EOI documents may be downloaded from Government of Karnataka e-Procurement website login for Contractors. The EOI can be downloaded in the portal as per prescribed date and time published in the portal. Only interested bidders who wish to participate should remit online transaction fee for EOI after registering in the portal. The transaction fee is non-refundable if you wish to participate.
6)EOI must be electronically submitted (on-line through internet) within the EOI due date and time. The EOI will be opened at prescribed time and date in the
e-procurement portal.
7)Other details can be seen in the EOI document.
Expression of Interest (EOI) Schedule
EOI Reference No. / KDL/EOI/EMPANELMENT/DRUGS/42/2014-15Commencement of Download of EOI form from website / From 03/03/2015
Pre-Bid Meeting / On 10/03/2015 at 11:00 AM
Last Date for Online Queries through e-procurement website / Up to 11/03/2015 at 5:00 PM
Last Date and Time for Uploading of online EOI in e-Procurement website on or before / Up to 02/04/2015 at 5:00 PM
The online EOI will be opened Online by the Authorized Officer on / On 04/04/2015 at 11:00 AM
Original Document Verification / From 07/04/2015 at 11:00 AM
Till 18/04/2015 5:00 PM
Bidders shall be intimated of their schedule for Original Document Verification through Website
Place of Opening of EOI / e-Procurement Website
Address for Communication / Karnataka State Drug Logistics & Warehousing Society
No.1, Dr. Siddaiah Puranik Road, KHB Colony, Magadi Road, Bangalore – 560079
Phone: +91-80-23283218
Fax: +91-80-23281477
Email:
Website:
Note:
1)In the event of the specified date of opening of online EOI being declared a holiday for the purchaser, the online EOI shall be opened on the next working day at the same time and venue.
2)Completed EOI shall be uploaded through e-tendering system by the Bidders using their user ID and addressed to the Additional Director in the manner prescribed under Section 1 of EOI Document on or before the last date & time stipulated.
3)Online Queries through e-Procurement Portal will only be accepted. Queries through letters, emails or any other mode will not be accepted.
Section 1 – Instructions to Bidders (ITB)
1.General
1.1.Scope of EOI
1.1.1.The Additional Director, KSDLWS invites EOI following Single Cover EOI procedure, from eligible Bidders, for empanelment of Suppliers for Drugs, Chemicals, Surgicals & Sutures detailed in the Table given in the Invitation for EOI (IFT). The Bidders may submit EOI for the EOI detailed in the table given in IFT.
1.1.2.The bidders can submit EOI for one or more than one items.
1.2.Eligible Bidders
1.2.1.Bidder should be an Indian manufacturer / importer of drugs, chemicals, surgicals & sutures.
1.2.2.Bidder shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by the Government of Karnataka.
1.2.3.EOI from Joint ventures are not acceptable.
1.3.One EOI per Bidder
1.3.1.Each bidder shall submit only one EOI for one package. A bidder who submits or participates in more than one EOI will cause all the proposals with the Bidder’s participation to be disqualified.
1.4.Cost of Tendering
1.4.1.The bidder shall bear all costs associated with the preparation and submission of his EOI, and the Purchaser will in no case be responsible and liable for those costs.
2.EOI Document
2.1.Contents of EOI Document
2.1.1.The EOI document consists of the following main sections:
2.1.1.1.Instructions To Bidders (ITB)
2.1.1.2.Qualification Criteria
2.1.1.3.Schedule of Items
2.1.1.4.Annexures
2.2.Clarification of EOI Document
2.2.1.A prospective bidder requiring any clarification of the EOI documents may notify the Purchaser in writing through e-procurement portal up till the date mentioned in the EOI Schedule. The Purchase may respond to any request for clarification earlier than 15 days prior to the deadline for submission of EOI in the form of Corrigendum / Addendum through e-procurement portal only.
2.2.2.Any Corrigendum / addendum thus issued shall be part of the EOI document.
2.3.Pre-bid meeting
2.3.1.The bidder or his authorized representative is invited to attend the pre-bid meeting which will take place at the office of Additional Director, KSDLWS on the day as mentioned in EOI Schedule.
2.3.2.The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage.
2.3.3.The bidder is requested to submit any questions in writing through e-procurement portal before the date mentioned in the EOI Schedule.
2.3.4.Minutes of the meeting, including the text of the questions raised (without identifying the source of enquiry) and the responses given will be published in the form of Corrigendum / Addendum through e-procurement portal only. Any modification of the EOI documents which may become necessary as a result of the pre-bid meeting shall be made by the Purchaser exclusively through the issue of a Corrigendum / Addendum and not through the minutes of the pre-bid meeting.
2.3.5.Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.
3.Preparation of EOI
3.1.Documents comprising the EOI
3.1.1.The EOI submitted by the Bidder shall be in single covers and shall contain the documents as follows:
3.1.1.1.Qualification Criteria Documents and other documents as mentioned in Section 2– Qualification Criteria.
3.1.1.2.Any other documents, if any as mentioned in this EOI document. (Bidders should read the EOI document thoroughly and submit all documents and supporting documents asked for in the EOI document)
3.1.2.And any other materials required to be submitted by Bidders in accordance with these instructions.
3.1.3.The Bidders can submit EOI for one or more than one items. The Bidder should submit the EOI for one or more than one items within the same single cover.
3.2.EOI prices
3.2.1.No Price and costs related information shall be quoted by the Bidder in this EOI.
3.3.Format and signing of EOI
3.3.1.Bidder shall submit the EOI electronically using Digital Signature Certificate as prescribed in the e-procurement portal, before the submission date and time published in e-procurement portal.
4.Submission of EOI
4.1.Mode of submission of EOI
4.1.1.Bidder shall submit the EOI electronically before the submission date and time published.
4.2.Deadline for submission of the EOI
4.2.1.EOI must be submitted online in eProcurement Portal on or before the submission date and time published in e-procurement portal.
4.2.2.The Purchaser may extend the deadline for submission of EOI by issuing an amendment in accordance with ITB Section 2.2, in which case all rights and obligations of the Purchaser and the Bidders previously subject to the original deadline will then be subject to the new deadline.
4.3.Late EOI
4.3.1.In online e-procurement system, you shall not be able to submit the EOI after the bid submission time and date as the icon or the task in the e-procurement portal will not be available.
4.4.Modification and Withdrawal of EOI
4.4.1.Bidders has all the time to modify and correct or upload any relevant document in the portal till Bid submission date and time, as published in the e-procurement portal.
5.EOI Opening and Evaluation
5.1.Opening of EOI of all Bidders and evaluation to determine qualified Bidders
5.1.1.The Purchaser will open the EOI of all the Bidders received (except those received late or withdrawn), including modifications made pursuant to ITB Section 4.4. In the event of the specified date of EOI opening being declared a holiday for the Purchaser, the EOI will be opened on the next working day.
5.1.2.The Purchaser will evaluate and determine whether each EOI meets the minimum qualification criteria stipulated in Section 2.
5.1.3.The Purchaser will draw out a list of empanelled Bidders.
5.2.Process to be confidential
5.2.1.Information relating to the examination, clarification and evaluation of EOI and recommendations for empanelment shall not be disclosed to Bidders or any other persons not officially concerned with such process until the empanelled list ofBidders has been announced. In case anyBidder influences the Purchaser's processing of EOI, the Purchaser may rejection his EOI and may also take other actions as deemed necessary.
5.3.Clarification of EOI
5.3.1.To assist in the examination, evaluation, and comparison of EOI, the Purchaser may, at his discretion, ask any Bidder for clarification of his EOI. The request for clarification and the response shall be in writing or by cable.
5.3.2.Subject to ITB Section 2.2, no Bidder shall contact the Purchaser on any matter relating to its EOI from the time of the EOI opening to the time the contract is awarded. If the Bidder wishes to bring additional information to the notice of the Purchaser, it should do so in writing.
5.3.3.If the bidder wants any clarification related to e-Procurement, they may contact e-Procurement Help desk from 9 AM to 9 PM.
5.4.Examination of EOI and determination of responsiveness
5.4.1.Prior to the detailed evaluation of EOI, the Purchaser will determine whether each EOI; (a) has been properly signed; and; (b) is substantially responsive to the requirements of the EOI documents.
5.4.2.A substantially responsive EOI is one which conforms to all the terms, conditions, and specifications of the EOI documents, without material deviation or reservation. A material deviation or reservation is one (a) which affects in any substantial way the scope, quality, or performance of the Works; (b) which limits in any substantial way, inconsistent with the EOI documents, the Purchaser's rights or the Bidder's obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of other Bidders presenting substantially responsive EOI.
5.4.3.If a EOI is not substantially responsive, it will be rejected by the Purchaser, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.
5.5.Correction of errors
5.5.1.The Purchaser may waive any minor informality or non-conformity or irregularity in anEOI which does not constitute a material deviation, provided such a waiver does not prejudice or affect the relative ranking of any Bidder.
5.6.Evaluation and comparison of EOI
5.6.1.The Purchaser will evaluate and compare only the EOI determined to be substantially responsive in accordance with ITB Section 5.4.
5.6.2.The Purchaser reserves the right to accept or reject any variation, deviation, or alternative offer. Variations, deviations, and alternative offers and other factors which are in excess of the requirements of the EOI documents or otherwise result in unsolicited benefits for the Purchaser shall not be taken into account in evaluation.
6.Sample Submission and Inspection
6.1.The bidder shall submit the samples to the Purchaser as per the quantity mentioned in the Sample Submission Form enclosed in Annexure 7.
6.2.The specification of the sample submitted by the bidder should be as per the EOI specification. In case of non-compliance with EOI specification, the samples are liable for rejection.
6.3.The samples are exempted from printing the logogram as per the Purchasers logogram specifications.
6.4.All expenses towards the cost of the samples, transportation cost, delivery cost, etc. shall be borne by the bidder.
6.5.The samples submitted by the bidder shall not be returned, irrespective of outcome of the EOI submitted by the bidder.
6.6.It is mandatory for the EOI to qualify in the Sample Inspection qualify for empanelment.
7.Empanelment of Suppliers
7.1.Frequency of Empanelment
7.1.1.The EOI for empanelment of suppliers will be invited every quarter, i.e., in the months of March, June, September and December.
7.2.Extension of Empanelment Period
7.2.1.The Purchaser may decide to extend the empanelment period by an additional period of one (1) year or for anyother different period as desired by the Purchaser.
8.Corrupt and Fraudulent Practices
8.1.The GOK requires that the Bidders, observe the highest standard of ethics during the empanelment process. In pursuance of this, the Purchaser/GOK:
8.1.1.will reject a EOI if it determines that the Bidder recommended for empanelment has engaged in corrupt or fraudulent practices in competing for the contract in question;
8.1.2.will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a GOK contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in executing, a GOK contract.
Section 2 – Qualification Criteria
1.Qualification Criteria – Applicable to All Bidders
AllBidders (Indian Manufacturers as well as Importers of Drugs) should meet the below mentioned qualification criteria:
Sl. No. / Qualification Criteria / Details of Qualification Criteria / Documentary Evidence to be submittedRegistration in India / The Bidder should be incorporated / registered in India. /
- Certificate of Incorporation for Pvt. Ltd. & Public Ltd.
- VAT Registration for Partnership & Proprietorship firms
Registered with Income Tax department / The Bidder should be registered with Income Tax department /
- Company PAN
- IT Returns for the Financial Year 2013-14
Sales Tax Registration / The Bidder should be registered with Commercial Tax department /
- VAT/Sales Tax Registration Certificate
- Latest Sales Tax Clearance Certificate / Latest VAT Returns
Turnover / The Bidder should have average annual turnover of minimum Rs. 5 Crores forthe last three financial years, viz, 2011-12, 2012-13 & 2013-14. /
- Turnover statement for last 3 financial years certified by Chartered Accountant with CA registration number, as per format enclosed at Annexure 2.
- Balance Sheet and Profit & Loss Statement for last 3 financial years certified by Chartered Accountant.
Affidavit / The Bidder should submit Affidavit on a Rs. 100/- Stamp Paper. The Affidavit should be duly filled, signed and notarized. /
- Affidavit on Rs. 100/- Stamp Paper duly filled, signed and notarized as per format enclosed at Annexure 3.
Market Standing Certificate / The Bidder should submit Market Standing Certificate for the Drugs and Items for which EOI has been submitted. /
- Market Standing Certificate duly filled, signed and certified by Chartered Accountant as per format enclosed at Annexure 4.
Product Permission / The Bidder should submit the latest valid Product Permission Certificate issued by the Drug Controller. The Product Permission should be in Generic Drug Name conforming to the requirements in the EOI.
In case Product Permission is under renewal, the Bidder should submit acknowledgement of application submitted for renewal of Product Permission. However, only after receipt of renewed valid Product Permission, the EOI shall be considered for evaluation. /
- Product Permission valid on the date of submission of EOI in Generic Drug Name.
Performance Certificate / The Bidder should submit Performance Certificate issued by Drugs Controller after 01/01/2015. The drugs mentioned in the Performance Certificate should be Generic Drugs as required in this EOI. /
- Performance Certificate duly filled, signed and sealed by Drugs Controller as per format enclosed in Annexure 5.
2.Qualification Criteria – Applicable for Indian Manufacturers
In case Bidder is an Indian Manufacturer, the Bidder should meet the following qualification criteria in addition to the qualification criteria mentioned in “Section 2
(1. Qualification Criteria – Applicable to All Bidders)” above.