Exploration and Adoption

Team-Initiated Problem Solving (TIPS) Resources

Updated 7/22/16**

Exploration and Adoption

Exploration and Adoption Resource / Type / Intended Audience / Overview/
Objectives / Next Step / Location of Resource
A Quick Overview of TIPS / Video
(3 min.) / Anyone interested in learning about TIPS as a problem solving process / Provide an overview of TIPS / Overview of Meeting Foundations Video / Website ( Overview page – click here
Overview of Meeting Foundations / Video
(2 min) / Anyone interested in learning about TIPS as a problem solving process / Provides an overview of essential characteristics and processes that support effective and efficient meetings / Overview of Problem Precision / Website ( Overview page – click here
Overview of Problem Precision / Video
(2 min) / Anyone interested in learning about TIPS as a problem solving process / Provides an overview of the process of defining precise problem statements / Overview of Goals / Website ( Overview page – click here
Overview of Goals / Video
(2 min) / Anyone interested in learning about TIPS as a problem solving process / Provides an overview of goal identification / Overview of Solutions / Website ( Overview page – click here
Overview of Solutions / Video
(3 min) / Anyone interested in learning about TIPS as a problem solving process / Provides an overview of solution development / Overview of Implemented with Integrity / Website ( Overview page – click here
Overview of Implemented with Integrity / Video
(2 min) / Anyone interested in learning about TIPS as a problem solving process / Describes the development and implementation of action plans for determining fidelity and outcomes / Overview of Monitor Impact / Website ( Overview page – click here
Overview of Monitor Impact / Video
(2 min) / Anyone interested in learning about TIPS as a problem solving process / Provides an overview of steps to evaluate impact of solutions by examining fidelity and comparing outcome data to goals established / Overview of Summative Evaluation Decisions / Website ( Overview page – click here
Overview of Summative Evaluation Decisions / Video
(3 min) / Anyone interested in learning about TIPS as a problem solving process / Describes decision point reached after comparing outcome data to goal / Readiness Checklist and/or TIPS Team/Coach Training / Website ( Overview page – click here
A 15 Minute Overview of TIPS Video / Video
(15 min) / Anyone interested in learning about TIPS as a problem solving process / Provide a more in-depth overview of TIPS / Readiness Checklist and TIPS Team/Coach Training / Website ( Overview page – click here
TIPS Team Readiness Checklist / Video
(6 min)
and Document (TIPS RC) / Anyone interested in TIPS Team/Coach training / Provides a walk through of the TIPS Readiness Checklist describing criteria for TIPS Team and Coach training / TIPS Team/Coach Training / Website ( Readiness Checklist page – click here
Fidelity of Implementation for Solutions / Video
(12 min) / Anyone interested in learning more about fidelity of implementation and avenues to gather data to examine it. / Provides an in-depth look at fidelity of implementation, ways to assess it, and procedures to use to assess it when looking at outcomes. / Other Resources as needed / Website
( Fidelity of Implementation Measures page – click here.
Quick Walkthrough Using TIPS for Behavior Problem Solving / Video
(25 min) / Anyone interested in quick review or overview / Offers an overview of the TIPS problem solving process using behavior data / Other Resources as needed / Website ( Skill Building Resources page – click here
Quick Walkthrough Using TIPS for Academic Problem Solving / Video
(20 min) / Anyone interested in quick review or overview / Offers an overview of the TIPS problem solving process using academic data / Other Resources as needed / Website ( Overview page – click here
TIPS Sample Meeting Video / Video
(12 min) / Anyone interested in viewing a meeting with a team following the TIPS model. / Offers a glimpse at a PBIS team using TIPS to address student problems. / Other Resources as needed / Website ( TIPS Sample Meeting– click here
TIPS II Fidelity Checklist –TIPS FC / Video
(20 min)
and document / All team members and coaches / Provide a quick overview of the purpose, process, and intended use of the TIPS Fidelity of Implementation Checklist. Teams can use this video to guide their initial uses of the TIPS FC. / Other Resources as needed / Website ( TIPS Fidelity Checklist – click here

**This document contains the most current information at the time of issue; however, it is continuously updated as new materials and references become available. Please check for more RECENT updates by locating our website and comparing the date noted at the top of this document to the resource posted on our website. Thanks!

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Team-Initiated Problem Solving (TIPS) Resources

Updated 7/22/16**

Initial Implementation and Sustainability

Type / Intended Audience / Overview/
Objectives / Next Step / Location of Resource
Fidelity of Implementation for Solutions / Video
(12 min) / Anyone interested in learning more about fidelity of implementation and avenues to gather data to examine it. / Provides an in-depth look at fidelity of implementation, ways to assess it, and procedures to use to assess it when looking at outcomes. / Other Resources as needed / Website
( Fidelity of Implementation Measures page – click here.
TIPS II Fidelity Checklist –TIPS FC / Video
(20 min)
and document / All team members and coaches / Provide a quick overview of the purpose, process, and intended use of the TIPS Fidelity of Implementation Checklist. Teams can use this video to guide their initial uses of the TIPS FC. / Other Resources as needed / Website ( TIPS Fidelity Check – click here
Meeting Minutes Module / Video
(30 min) / Minute Takers as an overview or review / Provides review of skills needed to work in Meeting Minutes including general steps for working in Microsoft Word tables. / Other Resources as needed / Website ( Skill Building Resources page – click here
Meeting Minutes forms for all Settings (includes guide) / Documents / Anyone interested in generalizing and adapting TIPS Meeting Minutes across data sets and meeting formats / Provides Meeting Minutes in various formats along with a sample guide to prompt effective use of Meeting Minutes / Other Resources as needed / Website ( Materials page – click here
Data Analyst Worksheet and Video / Video
(6 min)
and Document / Data Analysts / An optional form that helps structure the academic and behavior data review process for Data Analysts / Other Resources as needed / Website ( Data Analyst Worksheet page – click here
Updating TIPS Meeting Minutes in Microsoft Word / Video
(20 min) and Handouts / Minute Takers and Coaches / Provides a step-by-step illustration of how a Minute Taker can prepare/update Meeting Minutes from a prior meeting for an upcoming meeting / Other Resources as needed / Website ( Materials page – click here
Take Home Activity: Task 2 - Using SWIS to Define Precise Problems / Video
(17 min)
and Handouts / Data Analysts and Coaches / Provides additional practice in using SWIS to define precise problems. Handout provides step-by-step directions that are illustrated in the accompanying video / Other Resources as needed / Website ( Take Home Task Videos page – click here
Take Home Activity: Task 3 – Using SWIS to Identify Frequency of Problems / Video
(7 min)
and Handouts / Data Analysts and Coaches / Provides an overview of the steps to follow to convert average referrals per month in SWIS to rates per day.
Handout provides step-by-step directions that are illustrated in the accompanying video / Other Resources as needed / Website ( Take Home Task Videos page – click here
Aligning Solutions with Precise Problems / Video
(6.5 min)
and Handouts / All team members and coaches / Video provides further training in aligning solutions with precise problem statements along with the use of an organizing matrix that teams can use to organize potential resources and solutions available at their schools / Other Resources as needed / Website ( Aligning Solutions page – click here
School Resource Mapping Matrix / Handouts / All team members and coaches / This document can be used to organize resources at the school or district level
A sample document is included / Other Resources as needed / Website ( Aligning Solutions page – click here
ICEL Factors for Solution Alignment Guide / Handout / All team members and coaches / This document can be used to expand brainstorming and looks at barriers at the Instruction, Curriculum, Environment, and Learner (ICEL) domains / Other Resources as needed / Website ( Aligning Solutions page – click here
A Quick Guide to Initiating Function-Based Brainstorming / Handout / All team members and coaches / This document can be used to expand brainstorming by prompting teams to examine a behavior from a behavioral framework / Other Resources as needed / Website ( Aligning Solutions page – click here

TIPS Research

Summary / Year / Reference
Findings replicated the value of TIPS training for improving the organization and problem solving of teams. More importantly, teams receiving TIPS training were both more likely to implement solutions and more likely to document improvement in student outcomes. Significant findings showed that with implementation of TIPS during elementary Schoolwide PBIS teams, a reduction in Office Discipline Referrals and Out of School Suspensions / 2016 / Horner, R.H., Newton,J. S., Todd, A. W., M.S.; Algozzine B., Algozzine, K., M.S., Cusumano, D., Preston, A. (submitted for publication). A Randomized Wait-List Controlled Analysis of Team Problem Solving. Journal of School Psychology.
This article reviews the Decision Observation, Recording, and Analysis–II (DORA-II), which is a tool to document activities and adult behaviors during positive behavior support team meetings. We believe the revised assessment tool has value in studying team-based problem solving, and we discuss our findings as a base for a well-reasoned research agenda for moving the process forward as evidence-based practice. / 2015 / Algozzine, B., Horner, R. H., Todd, A. W., Newton, J. S., Algozzine, K., & Cusumano, D. (in press). Measuring the process and outcomes of team problem solving. Journal of Psychoeducational Assessment. 1-19. doi:10.1177/0734282915592535
This article reviews the development of the Decision Observation, Recording, and Analysis (DORA) tool that gathers data about problem-solving behaviors during team meetings. In this article, we describe the development and preliminary psychometric data for DORA in this article. Our discussion also focuses on the implications of DORA for expanding the study of team processes and for improvement of problem-solving practices in schools. / 2012 / Algozzine,B., Newton, J. S., Horner, R. H., Todd, A. W., & Algozzine, K. M. (2012). Development and technical characteristics of a team decision-making assessment tool:Decision observation, recording and analysis (DORA). Journal of Psychoeducational Assessment, 30, 237-249. doi:10.1177/0734282911423884
This study reviews our efforts teaching local trainer/coaches to deliver the TIPS problem-solving workshop to Positive Behavior Intervention and Support teams which resulted in teams using the problem solving procedures in their meetings. Positive differences in skills before and after the workshop also were reported by team members. This study provides support for developing local capacity to deliver training and coaching as it concerns data-based decision making and problem solving. / 2011 / Newton, J. S., Algozzine, B., Algozzine, K., Horner, R. H., & Todd, A. W. (2011). Building local capacity for training and coaching data-based problem solving with positive behavior intervention and support teams. Journal of AppliedSchool Psychology, 27, 228-245. doi:10.1080/15377903.2011.590104

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Team-Initiated Problem Solving (TIPS) Resources

Updated 7/22/16**

Summary / Year / Reference
This book chapter focuses on problem solving and data-based decision making related to behaviorsupport in schools. The principles and practices regarding problem solving are discussed as are themes including: that data-based decision making that is effective occurs in a structure; problem solving needs processes that ensure a meeting flows through a logical process; and problem solving must be continuously informed by accurate and timely data. / 2009 / Newton, J. S., Horner, R. H., Algozzine, R. F., Todd, A. W., & Algozzine, K. M. (2009). Using a problem-solving model to enhance data-based decision making in schools. In W. Sailor, G. Dunlap, G. Sugai, & R. Horner (Eds.), Handbook ofpositive behavior support (pp. 551-580). New York, NY: Springer. doi:10.1007/978-0-387-09632-2_23
Thirty-four elementary school PBIS teams participated in a TIPS training workshop and follow-up technical assistance. Within the context of a randomized wait-list controlled trial, team members who were the first recipients of the TIPS intervention demonstrated greater implementation integrity in using the problem-solving processes during their team meetings than did members of PBIS Teams in the Wait-List Control group. The success of TIPS at improving implementation integrity of the problem-solving processes is shared and future recommendations are offered based on these findings. / 2012 / Newton, J. S., Horner, R. H., Algozzine, B., Todd, A. W., & Algozzine, K. M. (2012). A randomized wait-list controlled analysis of team-initiated problem solving. Journal of School Psychology, 50, 421-441. doi:10.1016/j.jsp.2012.04.002
This paper follows the implementation of a pilot study of the Team-Initiated Problem Solving model and training workshop across four elementary school PBIS teams. Results indicated that teams implemented TIPS with fidelity following the workshop. Findings here lead future research efforts. / 2012 / Newton, J. S., Horner, R. H., Todd, A. W., Algozzine, B., & Algozzine, K. M. (2012). A pilot study of a problem-solving model for team decision making. Educationand Treatment of Children, 35, 25-49. doi:10.1353/etc.2012.0001
Data-based decision making is explained as related to problem solving within the context of working with children, adolescents, and adults with disabilities. / 2014 / Todd, A. W., Algozzine, B., Horner, R. H., & Algozzine, K. (2014). Data-based decision making. In C. Reynolds, K. Vannest, & E. Fletcher-Janzen (Eds.), Encyclopediaof special education: A reference for the education of children, adolescents, and adults with disabilities and other exceptional individuals (4th ed.) (pp. 751-755). Hoboken, NJ: John Wiley & Sons.

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Team-Initiated Problem Solving (TIPS) Resources

Updated 7/22/16**

Summary / Year / Reference
This article presents a case study of one elementary school in the Pacific Northwest that implemented TIPS procedures to address four school-based problems. Formal measures were collected to determine if school professionals (a) implemented the TIPS procedures with fidelity, (b) implemented their problem solutions as intended, and (c) documented improvement in student behavior. The results indicate the team used TIPS procedures, identified and solved problems using available data, and followed through with their action plans to produce valued outcomes for students. / 2012 / Todd, A. W., Horner, R. H., Berry, D., Sanders, C., Bugni, M., Currier, A., Potts, N., Newton, J. S., Algozzine, B., & Algozzine, K. (2012). A case study of team-initiated problem solving addressing student behavior in one elementary school.Journal of SpecialEducation Leadership, 25, 81-89.
This article examined the problem-solving practices of school teams engaged in implementing and improving schoolwide behavior support implementation. A multiple baseline design across four elementary school teams was used to assess the effects of the Team-Initiated Problem Solving (TIPS) training program (1 day of team training plus 2 coached meetings). A direct observation data collection protocol—Decision Observation, Recording, and Analysis—was used to index if teams followed “meeting foundations” practices for effective problem solving (e.g., predictable agenda, stable participants, clear roles for facilitator, minute taker, data analyst) and “thorough problem solving” practices for building interventions (e.g., problem definition, use of data, solution development, action planning). Collectively, the results are interpreted as demonstrating a functional relation between TIPS training and improved problem solving practices by school teams. Implications address how to improve team-based consultation and problem solving in schools. / 2011 / Todd, A. W., Horner, R. H., Newton, J. S., Algozzine, R. F., Algozzine, K. M., & Frank, J. L. (2011). Effects of team-initiated problem solving on decision making by schoolwide behavior support teams. Journal of Applied School Psychology, 27, 42-59. doi:10.1080/15377903.2011.540510

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Team-Initiated Problem Solving (TIPS) Resources

Updated 7/22/16**

Summary / Year / Reference
This is a manual detailing the scoring and general interpretation of the Decision Observation, Recording, and Analysis (DORA) instrument used in training observers. / 2009 / Todd, A. W., Newton, J. S., Horner, R. H., Algozzine, B., & Algozzine, K. M. (2009). Decision observation, recording, and analysis (DORA) training manual. Educational and Community Supports, University of Oregon, Eugene, Oregon.

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