Form No. RSTP- I

CHECKLIST FOR RENEWAL OF STPI LETTER OF APPROVAL

NAME OF THE UNIT:
Sl. No / Documents Required / Yes / No
1.1 / A request letter for Renewal (RSTP 1.1) / Yes / No
1.2 / Application in Prescribed Format (RSTP 1.2) / Yes / No
1.3 / Project Report for next five years (RSTP 1.3) / Yes / No
1.4 / Export Projections Report (RSTP 1.4) / Yes / No
1.5 / Board Resolution for Pvt. Ltd. and Limited Companies [If applicable] (RSTP 1.5) / Yes / No
1.6 / Consolidated Annual Report Certified by Chartered Accountant (C.A.) (RSTP 1.6) / Yes / No
1.7 / CA Certified CG Details (Import, shifting/IUT (permanent), Re-export, De-bonding, Donation and Destruction)(RSTP 1.7) / Yes / No
1.8 / Statement showing Export invoice with realization details duly signed by CA (RSTP 1.8) / Yes / No
1.9 / List of Director in case there is a change (RSTP 1.9) / Yes / No
1.10 / Transfer Pricing Study report copy (if unit is following transfer pricing methodology as billing pattern) (if applicable) / Yes / No
1.11 / Balance sheet for the past performance / Yes / No
1.12 / Copy of IT Returns of company for the previous years (from date of LOP) (Optional) / Yes / No
1.13 / Copy of Lease deed Agreement/ Sale deed / Yes / No
Sl. No / Documents Verification / Yes / No
Kindly highlight or tick mark in the documents as following:
2.1 / Application is duly filled or not / Yes / No
2.2 / Is the unit regularly submitting the Annual / Quarterly / Monthly Performance Reports verified as per data base. / Yes / No
2.3 / No Dues towards Statutory Service Charges / Yes / No
2.4 / Pending Softex Form Submission / Certification / Yes / No
2.5 / Verify Export Statement / Yes / No

*NOTE : (i) Renewal of STP LOP that are complete will be accepted

(ii) Renewal of STP LOP is subject to detailed verification

(iii) In case of ‘NO’ for any of the item, kindly take action and submit completed document

FOR FURTHER CLARIFICATIONS:

Contact Person:______

Contact No.:______

Present Communicating Address:______

______

Email id:______

Note: Please enclose this check list along with each application.

The above mentioned contact details must be of company person only.

Consultant details are not entertained.

[ON LETTER HEAD]

RSTP 1.1

Date ______

To

The Director,

Software Technology Parks of India,

6Q3, 6th Floor, CyberTowers

HitecCity, Madhapur, Hyderabad-500 081.

Dear Sir,

Sub: Renewal of STP Letter of Approval - Reg.

Ref: STPI Approval No.______dt______.

***

We intend to renew of STP Letter of Approval for further period.

We are enclosing herewith the following documents:

(1)Application in Prescribed Format.

(2)Consolidated Annual Report Certified by Chartered Accountant

(3)Project Report for next five years.

(4)List/Details of Board of Directors/Partners/Individual Proprietor in the prescribed format (if any change)

(5)Board Resolution in case of Pvt. Ltd. and Limited Companies (if applicable)

(6)Copy of CPBW License (if applicable)

(7)Copy of Lease deed Agreement/ Sale deed

In this regard we request your good office to kindly issue the renewal of STP Letter of Approval for further period.

Thanking you,

Yours faithfully,

(AUTHORISED SIGNATORY)

WITH NAME

RSTP 1.3

Components of Project Report

PART-I

  1. Background of company (Company Profile) and promoters Background
  2. Area of expertise in software development and IT-enabled services
  3. Aim of the project
  4. Future Plans
  5. Profiles of key personnel in the organization
  6. Strengths and achievements of the company like potential market for software products project developed by the company and in-house expertise in the area of specialization
  7. Financial arrangements and feasibility of the proposed setup
  8. Marketing strategy, Marketing Arrangements, Marketing tie-up, if any
  9. Export performance for last three years in cases of existing firms & last years Balance Sheet

(Only in case of the existing company, Not applicable to new unit)

  1. Export Orders in hand / in pipeline / under registration.
  2. Export work (As per transfer pricing guidelines in the case of subsidiaries)
  3. Brochures of the software products / company or Annual Report for the previous year
  4. Space Requirement / Built up Land
  5. Manpower: Type of people working
  6. Project Manager
  7. Project Leader
  8. Senior Programmer
  9. Junior Programmer/Operators
  10. Wage Bill
  11. Conclusion

PART II

All Figures should be filled in Indian Rupees

PROJECT COST AND MEANS OF FINANCERS. IN LAKHS

PROJECT COST:

PREMISES :

OFFICE EQUIPMENT:

HARDWARE:

SOFTWARE :

WORKING CAPITAL REQUIREMENTS:

TOTAL:

MEANS OF FINANCINGRS. IN LAKHS

EQUITY:

- PROMOTERS:

- INDIAN PUBLIC:

WORKING CAPITAL LOAN:

TERM LOAN FROM BANK:

TOTAL:

All Figures should be filled in Indian Rupees

BALANCE SHEET RS. IN LAKHS

1ST YEAR / 2ND YEAR / 3RD YEAR / 4TH YEAR / 5TH YEAR
  1. SOURCES OF FUNDS
EQUITY SHARE CAPITAL
RESERVES & SURPLUS
-PROFIT & LOSS
TOTAL SHAREHOLDERS FUNDS
OTHERS (SPECIFY ITEM WISE)
TOTAL
  1. USE OF FUNDS:
GROSS FIXED ASSETS
ADDITIONS
LESS: DEPRECIATION
NET FIXED ASSETS
OTHERS (SPECIFY ITEM WISE)
CASH & BANK BALANCES
NET CURRENT ASSETS
TOTAL
PROFIT AND LOSS STATEMENT RS. IN LAKHS
1ST YEAR / 2ND YEAR / 3RD YEAR / 4TH YEAR / 5TH YEAR / TOTAL
REVENUE:
EXPORTS
-ONSITE SERVICES
-OFFSHORE
TOTAL
OPERATIONAL EXPENDITURE (SPECIFY ITEMWISE)
OP. PROFIT
DEPRECIATION
PROFIT
DIVIDEND
TRANSFER TO RESERVES
CASH FLOW STATEMENT RS. IN LAKHS
1ST YEAR / 2ND YEAR / 3RD YEAR / 4TH YEAR / 5TH YEAR / TOTAL
INFLOW
EQUITY
LOANS
OTHERS (SPECIFY ITEMWISE)
PROFIT
DEPRECIATION
TOTAL INFOW
OUTFLOW
FIXED ASSETS (SPECIFY DETAILS)
OTHERS (SPECIFY ITEMWISE)
DIVIDEND
TOTAL OUTFLOW
CASH & BANK BALANCES
OPENING BALANCE
NET INFLOW
CLOSING BALANCE

All Figures should be filled in Indian Rupees

IMPORTANT RATIOS RS. IN LAKHS

1ST YEAR / 2ND YEAR / 3RD YEAR / 4TH YEAR / 5TH YEAR / TOTAL
DEBT/EQUITY
OP. PROFIT/INCOME
PAT/INCOME
RETURN ON TOTAL ASSETS
RONW
DIVIDEND PAYOUT RATIO
DEBT SERVICE CONVERAGE
(PAT BEFORE INTEREST/ INTEREST)
EPS (RS.)
COMPOUNDED ANNUAL GROWTH RATE
BREAK EVEN POINT CALCULATIONS RS. IN LAKHS
1ST YEAR / 2ND YEAR / 3RD YEAR / 4TH YEAR / 5TH YEAR / TOTAL
GROSS REVENUE
VARIABLE EXPENSES (SPECIFY ITEMWISE)
CONTRIBUTIONS
FIXED EXPENSES
(SPECIFY ITEMWISE)
PAT
BREAK-EVEN POINT
CASH BREAK-EVEN POINT
RSTP 1.4
(All the figures are in Lakhs)
EXPORT PROJECTIONS
Company Name
Promoter/Director
Request by Applicant / New STP Unit Registration
Particulars / 1st Year / 2nd Year / 3rd Year / 4th Year / 5th Year / Total
Capital Goods
Exports
FE Outgo
Total FE Outgo
NFEE
Positive NFE=A-B>0
NFEP
Wage Bill
Man Year
Avg Salary
Productivity
CG Export Obligation
As per IMSC Guidelines LOP issued w.e.f 1/4/2003 Export Obligation applicable cumulative for 5 years is Positive NFE=A-B>0
As per above projections -
Total Exports (A)
Total FE Outgo (B)
Export Obligations Calculation / NEGATIVE
Approximate Man hour / : $ / per hour

Authorized Sign and Stamp:

RSTP 1.5

MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE COMPANY HELD ON ------DAY OF ------MONTH------YEAR AT THE REGISTERED OFFICE OF THE COMPANY SITUATED AT ------(Address) AT time 00.00 A.M./P.M

// Certified True Copy //

The Board of Directors’ considered the proposal for obtaining Renewal of STP License for 100% EOU status for the Company to carry on the activities related to software and proposed to make an application to STPI,______. In this regard the following resolution was passed:

“RESOLVED that the Company shall request the Software Technology Parks of India, (with the address of the STPICenter as applicable), Andhra Pradesh, India for issuing to the Company, a status of 100% EOU under STP scheme to carry on the activity of Software at “(Address).”

“Further Resolved that on obtaining the Renewal Permission from the STPI, Hyderabad the Company take all measures to establish and operate a 100% EOU STP unit on complying with the requisite Customs and Central Excise Procedures.

“FURTHER RESOLVED THAT the Company hereby undertakes to maintain separate books of accounts for the STPI unit being registered with STPI, Hyderabad and to maintain a distinct identify for the above operations adhering to the STPI Scheme”

“FURTHER RESOLVED THAT MR. ______, Designation, is hereby authorized to sign and make applications to STPI on behalf of the Company and to do all acts and deed necessary to complete the registration process and to represent the Company before STPI, Hyderabad be and is hereby authorized to sign this resolution and deliver a copy to the STPI, Hyderabad”.

The specimen signature of the authorized signatory is as stated below:

1 / 2 / 3

“Attested”

For and on behalf of the board of Directors

For (Name of the company)

(Sign & Stamp of the Director) (Sign & Stamp of the Director)

(Name of the Director)(Name of the Director)

RSTP 1.6

CHECKLIST FOR CONSOLIDATED ANNUAL REPORTS STATEMENT

NAME OF THE UNIT:
Sl. No / Documents Required / VERIFICATION CHECK
In the Consolidated Annual Report, kindly ensure to complete the report as following:
1. / CG - Limit Approved: / Yes
2. /

Capital Goods/Equipment Imported [B1]

/ Yes
2.1 / Indigenously procured Duty free goods / Yes
3. / Export Earnings [A] / Yes
4. / FE Out flow (Excluding imported CG) [B2] / Yes
5. / Net Foreign Exchange [A – {B1 + B2}] / Yes
6. / Wage Bill for the year / Yes
7. / Domestic Sales Permission (DTA) / Yes
8. / Domestic Sales Actual (DTA) / Yes
9. / CST Claimed / Yes
10. / CST Reimbursed / Yes
11. / Foreign Investment / Yes
12. / NRI Investment / Yes
13. / Indian Investment / Yes
Consolidated Annual Report should be signed by the Authorized Signatory with stamp / Yes
Consolidated Annual Report should be signed by the Chartered Accountant with stamp & Membership No. / Yes
Certificate of Positive NFE should be signed by the Chartered Accountant with stamp & Membership No. & STP Unit Authorized Signatory with stamp / Yes

Note: Kindly fill up the Consolidated APR with actual figures, NIL or N/A as applicable.

Consolidated Annual Reports Statement (STP Unit)

Name of the unit: ______

Date of Approval: ______

Date of Legal Agreement: ______

Date of Commercial Production: ______

All figures are Rupees in Lakhs

Year-wise from the date of Letter of Approval (LOA)/ Renewal of STP License
YEAR I / YEAR 2 / YEAR 3 / YEAR 4 / YEAR 5 / CUMMULATIVE
OF TOTAL
5 YEARS
1. / CG - Limit Approved:
2. /

Capital Goods/Equipment Imported [B1]

2.1 / Indigenously procured Duty free goods
3. / Export Earnings [A]
4. / FE Out flow (Excluding imported CG) [B2]
5. / Net Foreign Exchange [A – {B1 + B2}]
6. / Wage Bill for the year
7. / Domestic Sales Permission (DTA)
8. / Domestic Sales Actual (DTA)
9. / CST Claimed
10. / CST Reimbursed
Investments:
11. / Foreign Investment
12. / NRI Investment
13. / Indian Investment

Authorized Signatory of STP Unit Certified by Chartered Accountant

Name: ______Membership No. ______

Seal/stamp: ______Seal/stamp: ______

Cont..2..

: 2 :

CERTIFICATE OF POSITIVE NET FOREIGN EXCHANGE

UNDER STP SCHEME

THIS IS TO CERTIFY that the positive net foreign exchange under STP Scheme of M/s______, located at ______, is operated under STP Scheme from ______to ______as per the books and record produced before us.

Positive Net Foreign Exchange (PNFE):

PNFE = A – B > 0

A (Total Export Earnings) – B (Foreign Exchange outgo including duty free imports) > 0

Certification from Chartered Accountants

Membership No. with seal/stamp

Authorized Signatory of STP Unit

with seal/stamp

Name:

Place:

Date:

RSTP 1.7

TABLE - A:

Details of duty free Imports

(including Inter Unit Transfers from other STP/EHTP/EOU/EPZ)

S. No. / Import Certificate No. & date (issued by STPI) / Item Description / Invoice No & date / Bill of Entry No & date / Outright/Loan/ Free/ Lease/ Shifting / IUT (Permanent) / value in Foreign Currency / CIF value in Rs. (as per Bill of entry)
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8

TABLE - B:

Details of Equipment De-bonded/Re-exported/Donation and Destruction

S. No. / STPI No. Objection Letter No. & date / Item Description / Invoice No. & date / Bill of Entry No.& date / Value in Foreign Currency / CIF value in Rs. (as per Bill of entry) / Shifting/ Re-exported/De-bonded/ donations / Name & address to whom goods are Transferred / Customs Clearance Letter no. & date
1 / 2 / 3 / 4 / 5 / 6 / 7 / 8 / 9 / 10

(AUTHORISED SIGNATORY) (CHARTERED ACCOUNTANT)

WITH NAME & STAMP WITH NAME & STAMP

Note: All the pages should be signed by the Authorized signatory and Chartered Accountant along with their stamps.

RSTP 1.8

EXPORT INVOICE STATEMENT FOR RENEWAL OF STP UNIT

Sl. No. / Financial Year / Export Invoice No & Date / Export Clearance No & Date / Softex No / Foreign Inward Remittance Certificate
(FIRC) No & Date / Amount in
(Foreign Currency) / Amount realized in
(INR)
1 / 2 / 3 / 4 / 6 / 7

(AUTHORISED SIGNATORY) (CHARTERED ACCOUNTANT)

WITH NAME & STAMP WITH NAME & STAMP

RSTP 1.9

 List/Details of Board of Directors/Partners/Individual Proprietor

(A) Director 1 /
1. / Name / :
2. / Designation / :
3. / Father’s name / :
4. / Date of Birth / :
5. / PAN No. / :
6. / Passport No. / :
7. / Resi. Address / :
8. / Telephone Nos. / : / (R)
(O)
(M)
(F)
9. / Email Address / :
10. / Name of Bank / :
11. / Address of Bank / :
12 / Account Number / :
Specimen Signature of Director
(B) Director 2 /
1. / Name / :
2. / Designation / :
3. / Father’s name / :
4. / Date of Birth / :
5. / PAN No. / :
6. / Passport No. / :
7. / Resi. Address / :
8. / Telephone Nos. / : / (R)
(O)
(M)
(F)
9. / Email Address / :
10. / Name of Bank / :
11. / Address of Bank / :
12 / Account Number / : / Specimen Signature of Director

(Please extend the columns, so as to add the information of other Directors)

Signature of Authorized Signatory with Company Seal