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Executive Policy Chapter <Number>, <Title>

Executive Policy <EP plus Number>, <Title>

Effective Date: <Month and Year>

Prior Dates Amended: <Month and Year>; <Month and Year>; <Month and Year>

Responsible Office:

Governing Board of Regents Policy <chapter number>, <policy number>

Review Date: <Cite Proposed 3-Year Review Cycle Review Date Month and Year>

I. Purpose

<Note: The President may adopt executive policies to provide interpretative guidance, instructions and/or parameters to be used when implementing Board of Regents policies. The promulgation of subordinate administrative procedures and campus policies and procedures shall be compliant with and in the context of both Board of Regents and Executive Policies.>

  • Each policy should have a focused purpose.
  • The purpose statement should inform the reader why this policy was issued and what information may be found in the policy statement, e.g., provisions of implementation guidance, in approximately 3-5 sentences or approximately 250 words or less.

II. Definitions

  • When the subject matter requires a precise understanding of terms, include them in this section in alphabetic order. Cited definitions are to be (1) consistent with and (2) included in the master dictionary of definitions cited in all policies and are maintained in the appendix to the compendium of policies and procedures.
  • When a term has more limited use, it can be defined in the body of the statement and the Definitions section may be omitted.
  • Only terms used that are needed should be included/cited in the definitions.
  • If there are no policy specific definitions, include the in the Definitions section the following statement “No policy-specific or unique definitions apply.”

III. Executive Policy

  • Use the Executive Policy template and guidelines
  • Use plain language and an active voice

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EP #

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  • Use concise statements
  • Use logical organization and informative headings
  • Use lists and tables
  • Use “shall” for an obligation, “shall not” for a prohibition, “may” for a discretionary action, and “should” for a recommendation
  • Wording: be succinct and to the point; avoid jargon and legalese; avoid abbreviations; use pronouns
  • Policy provisions will contain all guidance necessary to implement the policy
  • Format (Arial 12 Point Font):
  1. Purpose

(1)

(2)

(a)

(b)

  1. Definitions
  1. Executive Policy
  1. Delegation of Authority
  1. Contact Information
  1. References

Note: All six sections are to be included in each executive policy with either content or notations, e.g., see Definitions and Delegation of Authority section notations, as appropriate.

  • If the purpose of the Executive Policy is limited to the codification of delegation of authority, then in the Executive Policy section, include the statement, “See delegation of authority.”

IV. Delegation of Authority

  • As embodied in the Executive Policy, cite the specific decision-making authority, if any, and to whom (executive’s title) the President is delegating such authority.
  • If there is no policy-specific delegation of authority, include the statement, “There is no policy-specific delegation of authority.”

V. Contact Information

<Cite the office name and contact telephone number, email address, or Web address for use by individuals in need of assistance or additional information.>

VI. References

  • Link to superseded policies: <Cite Link Address>
  • List sources which relate to or impact the policy, e.g., federal and state laws, rules and/or regulations
  • List associated executive policies and administrative procedures
  • When available, cite electronic links

Approved:

______<signature>______

<Name of Approving Authority> <Date>

<Title of Approving Authority>

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