Council Chambers – FerronCity Hall
20 East Main Street, FerronUtah
Phone - (435) 384-2350 Fax - (435) 384-2557 Web - ferroncity.org
PRESENT:Mayor Trent JacksonCouncil Member Fuller Council Member Trenery Council Member Justice Council Member Jensen
EXCUSED:Council Member Bloomer
OTHERS PRESENT:
Jaime Anderson, RecorderTami Bennett, TreasurerJohn Healy Erick Stilson, Maintenance Ryan Winn, Golf Course Ben Taney
Jordan Leonard, Golf ProTanie WorthenKelly Howes Dale Fuller Michel Ralphs
- CALL TO ORDER, ROLL CALL, WELCOME & PLEDGE OF ALLEGIANCE
Mayor Jacksoncalled the meeting to order at 7:00 p.m. and welcomed everyone.
The roll call noted the following:
Present:Council Member Fuller, Council Member Trenery, Council Member Justice, Council Member Jensen.
Absent:Council Member Bloomer
City Recorder Jaime Anderson led the Pledge of Allegiance.
CONSENT AGENDA
- APPROVAL OF MINUTES DATED FEBRUARY 12,2015
- BOARD OF EQUALIZATION REQUESTS
There was no board of equalization request.
Council member Trenery motioned to approve the consent agenda. The Motion was seconded by Council Member Fuller. The motion carried with Council Member Fuller, Trenery, Justice, and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.
GENERAL BUSINESS / DISCUSSION ITEMS
- ITEMS PULLED FROM THE CONSENT AGENDA
There were no items pulled from the consent agenda.
- PUBLIC COMMENT PERIOD
There were no public comments.
- DISCUSSION AND CONSIDERATION TO ACCEPT BID FORCLEANING CITY HALL
Council Members reviewed the 5 bids that were presented to them. After reviewing and discussing the bids Jessie Jones was awarded the bid for cleaning services of the city hall in the amount of $125.00 once a month with a review in 60 days.
Council member Fuller motioned to award the bid to Jessie Jones for $125.00 with a review in 60 days. The Motion was seconded by Council Member Jensen. The motion carried with Council Member Fuller, Trenery, Justice, and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.
- DISCUSSION AND CONSIDERATION TO ACCEPT BID OF CEMETERY EXPANSION
Mayor Jackson opened the bid packets from Nelco and Nielsons construction.
The Council members were handed copies of the bidsto review. Council Member Fuller asked if there is any more money to pull from to get the projectfunded.The sprinkler system and concerns of funding were discussed. John Healy said the plan in the past was to just do it one section at a time. Council Member Fuller explained that the road plans have been changed. John Healy said we need the outside road for traffic. Tami Bennett gave John Healy a map to show the new route of the road. He thinks the road plan is not adequate for the future of traffic flow. Council Member Fuller tried to explain the road will be wider to fit two cars so the traffic flow wouldn’t be an issue. It was discussed that right now only half of the sprinklers work. Erik Stilson said the system keepsair locking and has to do with the filter system.The trees and sprinklers at the ball field werediscussed and Mayor Jackson noted how it was done without approval from the council. The existing trees at the cemetery are a concern by John Healy and the city. The plan is to try to save the trees that they can. It was told to the contractors to try to keep the existing trees without damaging them. Council Member Justice asked if we can hold off on the roads until next budget year. Council Member Fuller asked if we can award the bid with stipulations. Mayor Jackson announced the bid from Nelco was $144,174.89 with sod and $125,174.89 withhydro-seed.The bid formNelsons was $108,975.00 with sod and $88,975.00 with hydro-seed.
Council member Fuller motioned to award the bid to Nielsons Construction for area 1 of the cemetery expansion with stipulations that during the construction meeting we can remove items from the list according to our funding. The Motion was seconded by Council Member Justice. The motion carried with Council Member Fuller, Trenery, Justice, and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote
- DISCUSSION AND CONSIDERATION OF WATER PURCHASE FROM FIRE HYDRANT
Council Member Justice added this to the agenda because we have had construction companies wanting to buy water from the city to fill their water trucks. Discussion was to add a fill station with a meter to be able to charge themfor it. Council Member Justice has been charging$4.00 per one thousand gallons and as long as the driver logs how much water he is using and pays for it she has let them do it. The water meter project will be added to the five year plan.
- CONSIDERATION TO ADVERTISE FOR BID FOR NEW ROOF AND REMODEL OF CITY HALL
The roof has been leaking at the city hall. No remodel was approved at this time just re-roofing. City Council discussed this and agreed to put this out for bid. They would like a bid for metal roofing and asphalt shingles and with old roof striped and one to just go over the old roof.
Council member Trenery motioned to advertise for bids for roof on city hall. The Motion was seconded by Council Member Justice. The motion carried with Council Member Fuller, Trenery, Justice, and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.
- DISCUSSION OF FENCE - MIKE RALPHS
Mike Ralphs addressed the council to get permission to put up a fence. His property is in the county and next to the old sewer lagoon that the city owns. He has been cleaning the Russian olive trees out and now he would like to put a fence upand maintain it. Mike Ralphs would like to getan agreement with the city stating that he isn’t giving the city the rest of the property that is not fenced.
Permission was granted by the council.
- DISCUSSIONOF OLD SEWER LAGOON PROPERTY - GARY GEORGE
Gary Georgeaddressed the council with concerns about the fence line on the property at the sewer lagoons. Gary George said he has maintained the fence line for 30-40 years. Mayor Jackson asked him what he would like to have the city do. Mayor Jackson explained that the city has a 5 year lease agreement with Cash Winn andwhen the lease is up if the city wants to lease it again he is more then welcome to put in a bid for it. Mayor Jackson thanked him for his comments.
- DISCUSSION AND CONSIDERATION OF RESTAURANT AT GOLF COURSE - TAINA BENSON
Taina Benson did not attend the meeting to discuss this matter.
- DISCUSSION OF ARBOR DAY AND SIGNING OF THE ARBOR DAY PROCLAMATION
John Healy addressed the council and wants to declare April 18,2015 asArbor Day and have our city celebration on that day.His plan is to replace some trees that have died at the cemetery,he would also like to plant three sycamore trees infront of the pavilion. He suggested we need take down the support postfrom the trees at the ball field. Council Member Justice suggested a coloring contest at the elementary to get more participation. A donation from Utah power could help buy trees. John Healy presented an app he has been working on with the county that has a GPS map of all the water lines, pipe lines, and utilities throughout the county. He suggested getting one for Erick Stilson to help him with turning on and off the watering system at the cemetery. Mayor Jackson said he has done a great job and thanked John Healy for all his volunteerwork he has done for the city. Mayor Jackson signed the Arbor Day Proclamation.
- DISCUSSION OF RENTING METALBUILDING FORZUMBA CLASSES- SAMANTHA JOHNSON
Council Member Fuller addressed the council on behalf of Samantha Johnson explaining Samantha would like to rent the metal building for Zumba classes. The council said it would be fine as long as she works around the schedule of people that are already using the building and the rent would be $3.00 an hour.
- DISCUSSION AND CONSIDERATION TO DONATE TO THE EMERY COUNTY COMMUNITY THEATRE – WIZARD OF OZ – TRACIE URIE
Emery County Community Theater asked for a donation from the city for $100.00.
Council member Trenery motioned to donate $100.00 to the Emery County Community Theater. The Motion was seconded by Council Member Fuller. The motion carried with Council Member Fuller, Trenery, Justice, and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.
- 2015 - 2016 BUDGET DISCUSSION
Mayor Jackson stated the tentative budget needs to be adopted in April. The council will have a work session budget meeting on April 20, 2015 at 6:00 p.m.then adopt the tentative budget in the April City Council meeting. Then hold a Public Hearing then adopt the 2015-2016 budget in the May meeting.
- PEACH DAYS DISCUSSION
Mayor Jackson wants to have the council to start getting things ready for this year’s celebration. He suggested running a contest in the April news letter asking for a theme.
REPORTS
- MAYOR AND COUNCIL REPORTS
Council Member Jensen thankedErick Stilson for installing the new bases at the ball field. The Emery County Recreation center collects money when kids register for base ball that goes to the city.They said they are looking into getting the mound installed. Troy Winters is working on getting a soccer field. Council Member Jensen said we need to get the signs hung that we have for the people that donated. Grass still needs to be installed before the weeds get out of control. The rocks have to be picked up before they can get the grass in. Mayor Jackson said that a group of veterans in the area are looking for service projects and that the rocks could be one for them.The citystill needs to pick a name for the ball field.
Council Member Justice reported on the gas smell around town. The state came down to checkon the gas leak reported to be coming fromGilly’s and they checked the storm drains around town. She also reported that Mayor Jackson, Council Member Bloomer and herself met at the Ostlers’ property to do an evaluation and decided to sign off on the property.They reported that there has been a significant amount of progress done but still needs to have some items removed by a salvage company. They will have another review in 30 days to make sure it has been done. Council Member Justice received a phone call telling her to meet at the court house to talk to the judge about the letter that was sent to him regarding Kelly Ostler because he wasn’t happy about it. Council Member Fuller asked about the letter that was sent to the Handcocks about their property cleanup. It was reported that Tony Handcock came in and the council said as long as he keeps working on it and as long as there has been progress they are ok.
Mayor Jackson reported he met with Ed Hickeyfrom the state about the gas leak at Gilly’s and discussed the lack of communication between them. Ed Hickey said all we can tell people is that that it is in process and the state is in charge of handling it.
Council Member Trenery reported they are going to start the chip seal project in June. He reported that Mike Riley’s crew hasremovedthe tree out for Idris Walker on Canyon Road. The CERTSteam is having training in the vacant house February 16th and wants to also do first aid training this month.Mayor Jackson would like the employee’s and council to get their certificate for federal aid training online.Council Member Trenery has a LAPC meeting at sheriff office next week he plans on attending. He plans on having the old road tops dumped between the old fire station and the new one. Joe discussed that they will repair some man holes while they are doing the chip seal project.
Council Member Fuller reported the youth council is planning the Easter egg hunt at the fairgrounds on April 2nd at 9:30 a.m.
- MAINTENANCE AND GOLF COURSE REPORTS
Jordan Leonardreported the good weather over the winter made it possible to be open more days then usual.He is working on new score cards that promote local businessesacross the bottom of them. His goal this year is to promote bigger groups to come and have more tournaments. They have been trimming trees and the course looks great. Mayor Jackson asked about the billboard sign in Huntington. Jordan Leonard stated that the owner of the land has raised her price to $1500.00and thinks unless they add lighting to the sign it isn’t worth the money and $800.00 was ok without lights.
Erick Stilson has been helping Ryan Winn repairing the wood bridges at the golf course and working on the fence down at the fairgrounds.He has been burning weeds and putting the coral panels away.
Council Member Fuller added that she has been asked to join a tourism committee. She went to a meeting and they want to rebrand the city. It was discussed that they want to add a kiosk to every town to promote tourism.
Tami Bennett has been working on the next news letter. She is starting a spotlight for business around town. Mayor Jackson wants to have her add something about conserving water now before they turn on our secondary water. Tami Bennett reported that there is a Notary training she would like to attend April 7th. She wants to find out if she would be able to get it online instead of attending the class.
Jaime Anderson reported she is attending the recorders institute next week in SaltLake.
- CONSIDERATION TO ENTER CLOSED SESSION TO DISCUSS THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL PURSUANT TO UTAH CODE SECTION 52-4-205
Council Member Fuller moved to enter closed session at 9:14 p.m. to discuss the character, professional competence, or physical or mental health of an individual. Council Member Justice seconded the motion. The motion carried with Council members Fuller, Trenery, Justice, and Jensen voting aye in a roll call vote and Council member Bloomer absent from the vote.
*minutes of closed session are filed but not made public pursuant to Utah Code 52.4-205.
Council Member Trenery moved to reconvene the regular meeting at 9:32 p.m. Council Member Fuller seconded the motion. The motion carried with Council Member Fuller, Trenery, Justice and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.
- BUDGET REPORT
Mayor Jackson reminded the council to watch over their areas and that we will have a work session meeting next month to work on next year’s budget.
- APPROVAL AND PAYMENT OF WARRANTS
Council Member Trenery moved to approve the payment of warrants. The motion was seconded by Council Member Fuller. The motion carried with Council Member Fuller, Trenery, Justice and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.
- ADJOURNMENT
Council Member Trenerymoved to adjourn the meeting. The motion was seconded by Council Member Fuller. The motion carried with Council Member Fuller, Trenery, Justice and Jensen voting aye in a roll call vote and Council Member Bloomer absent from the vote.The meeting adjourned at 9:33 p.m.
ATTEST:
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Mayor Trent Jackson
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Jaime Anderson
FerronCity Recorder
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Minutes of FerronCity Council Meeting 3-12-2015