Party Registration Form–Required for parties of 20 or more with alcohol. (Must be submitted to the Office of the Dean of the College, Old Main, room 120 by Thursday at 1:00 p.m. by one of the hosts listed below.)

EVENT INFORMATION
Location:
Date: / From: / To:
Number of Guests:
Will alcohol be served? Yes No / What food will be served?
Number of guests over 21: / Amount of alcohol requested (beer & wine only):
What non-alcoholic beverages will be served? (Water must be bottled, no open containers)
If alcohol is being served the host/s must complete the additional information requested on this form. * NOTE: All hosts
will be held responsible for clean up and/or damages that occur during this event.
ALCOHOL QUANTITY GUIDELINES:
Beer: 6 (12 oz) cans/bottles per person of legal drinking age / Wine: 1 bottle per person; 3 liter box per four people
Wine Cooler: 4 (12 oz) bottles per person / Champagne: 1 bottle (750 ml) per person

The students whose names and signatures appear below are the responsible Event Hosts who will: (1) be in charge of the event; (2) be in attendance throughout the event; (3) assume responsibility for proper management and termination of the event according to College policies; and (4) not consume alcohol immediately prior to or during the event. Termination of the event involves: (1) notifying those present that the event has ended; (2) requiring that refreshments are no longer served and that music is no longer played; (3) discouraging members in the group from continuing the event atmosphere in the vicinity; and (4) being responsible for event clean-up.

Alcohol Host #1
Cell Phone #
Room # or Address
Birthdate
/ ID#
Email Address
Are you 21 or older? / Yes No
Resident of address? Yes No
Have you attended a Host meeting this academic year? Yes No
Have you already signed A Party Registration as an Alcohol Host this year? Yes No
Alcohol Host #2
Cell Phone #
Room # or Address
Birthdate
/ ID#
Email Address
Are you 21 or older? / Yes No
Resident of address? Yes No
Have you attended a Host meeting this academic year? Yes No
Have you already signed A Party Registration as an Alcohol Host this year? Yes No
Party Host #1
Cell & Email
Room # or Address
/ ID#
Res. of address / Yes No
Birthdate
Party Host #2
Cell & Email
Room # or Address
/ ID#
Res. of address / Yes No
Birthdate

Excerpts of College Policies Regarding Social Events

The Student Code and General Alcohol and Drug Policy can be found in the 2016-17 College Life Manual. All hosts are required to know their responsibilities as outlined in the College Life Manual.

State Laws

  1. All persons while in the Commonwealth of Pennsylvania are subject to the Pennsylvania Liquor and Penal Code.
  2. It is illegal for anyone who has not reached the age of 21 to possess, transport, or drink alcoholic beverages in Pennsylvania.
  3. The law also prohibits the selling or furnishing of alcoholic beverages of any kind to persons under 21 years of age by any agency or any person. ‘Furnish’ is defined as” “To supply, give or provide to, or allow a minor to possess on premises or property owned or controlled by the person charged. (Pennsylvania Crimes Code, 1986)
  4. In addition, it is unlawful to misrepresent one’s age to any person to obtain alcoholic beverages or to represent to any person that a minor is of age.
  5. Further, it is unlawful to transport liquor that was not purchased, obtained, or possessed according to Pennsylvania law.
  6. It is illegal to possess, manufacture, or sell a false ID card whether or not the card is used to obtain alcoholic beverages by using another person’s ID card.
  7. The law has been interpreted to mean that no person under 21 years of age may pay assessments that will be used in whole or part for the purchase of alcoholic beverages.
  8. Finally, it is against the law to charge admission to an event at which alcohol is being served (or to sell alcoholic beverages) without a liquor license. The College does not have a liquor license.
  9. Any Activity as described in the Pennsylvania Hazing Law [P.S.] § 5352 definition upon which the initiation or admission into or affiliation with or continued membership in an organization is directly or indirectly conditioned shall be presumed to be “forced” activity, the willingness of an individual to participate in such activity notwithstanding.

Parties/Social Functions

  1. Students sponsoring a party or social event at which alcohol will be served or which may draw attention to itself due to noise or other circumstances must complete a party registration form and receive signed approval.
  2. Alcohol must not be served prior to 7:30 p.m. absent permission from the Office of the Dean of the College and must end

by 1:30 a.m.

  1. Hosts are responsible for general clean-up inside and outside of the premises following the party.
  2. Hazard areas, (i.e.: roofs, stairwells) must be inaccessible during the party.
  3. Alcohol shall be served only to party guests who are twenty-one (21) years of age or older.

(i.e. non-alcoholic) beverages and food must be available in quantity appropriate to the number of guests at the event.

  1. Intoxicated individuals must not be served alcohol.
  2. Admission cannot be charged which directly or indirectly allows or signifies access to alcohol, nor can money be solicited or collected from guests at any time during the event for the purchase of alcohol.
  3. Alcohol must not be used as a "prize" at any function.

Pre- Party Checklist to be completed with the Department of Public Safety

☐Have you spoken with your neighbors (both student and non-student) about your plans to host a party?

☐Do you have adequate amounts of food and non-alcoholic beverages? (See Guidelines on separate sheet provided at host meeting.)

☐Have you made preparations to keep uninvited guests from enteringyour event?

☐Have you made preparations for clean-up following the event?

☐Have you made preparations to prevent guests from exiting with cups?

☐Have you provided for exit in case of an emergency but prevented other non-emergency access to roofs, stairwells, etc.?

☐Have you made preparations to prevent guests from entering and exiting with alcohol?

Things You Should Know Before You Host

1. Pennsylvania has strict open container laws. Do not allow alcohol to leave your party.

2. There is no immunity from civil liability and/or criminal prosecution if an organization, rather than an individual, sponsors the

party.

3. According to the Pennsylvania Liquor Liability Act, party hosts who serve alcohol to an intoxicated person or to a minor can be

responsible for property damage, bodily injury, and death caused by the consumption of alcohol served by the party hosts.

4. Use common sense, look out for your friends and don’t let them drink and drive! Be sure guests exit the building quietly and do

not disturb your Lancaster City neighbors.

Alcohol Host #1 Signature: / Date:
Alcohol Host #2 Signature: / Date:
Party Host #1 Signature: / Date:
Party Host #2 Signature: / Date:
Quantity of Alcohol Approved:
(To be signed by designee in the Office of the Dean of the College)