Exception Request
ITA/Support Services Limits Re-enrollment Co-Enrollment Selective Service
Training in Non-Qualifying Occupation Other: ______
Customer: ______Last 4-digits Customer’s SSN or DOB: ______
Program Manager:
Written Request per instructions on reverse:
WDC Use Only:
WDC Project Manager:
Comments and Action:
Approval of Exception Denial of Exception
______
Signature Date Mgr. initials
The WDC is an Equal Opportunity Employer and Provider of Employment and Training Programs. Auxiliary aids and services are available upon request to individuals with disabilities. WTRS 800.833.6384 or 711.
Updated 9/12
EXCEPTION REQUEST INSTRUCTIONS
Program Managers will only submit exception requests they themselves support. NOTE: Failure to follow the instructions below will result in the WDC returning an exception request without review. WDC funds may not be spent on a candidate until an exception is approved. Exceptions will not be awarded retroactively.
· All exception requests must be justified and documented. Justification must always:
o identify the reason the request is being submitted,
o clearly outline the customer’s need, occupational goal(s), and service received to-date
o state how the customer will benefit from the exception including how it supports their path to self-sufficiency.
The request must include additional information in these cases:
· Exceeding the ITA life-time limit (policy #03-2000) or training for non-qualifying occupations (policy #03-2000):
o a description of the customer’s education/training and work experience and barriers to employment,
o a description of why training is required for the customer to be job ready,
o evidence that the occupation for which the customer is awarded an ITA is in sufficient demand,
o a description of what other resources have been explored to pay for training, and
o outline how the individual will make significant wage progression to warrant the investment of resources.
· Exceeding the Support Service annual limit (policy #04-2001):
o a description of what other resources have been explored to pay for support services,
o a description of how approval of the request will support the customer in training or job search, and
o outline how the individual will make significant wage progression to warrant the investment of resources.
· Re-enrollment (TA #2):
o the additional services to be provided,
o information regarding any past and projected ITA or support services expenditures including the training type,
o confirmation that the original service provider has been contacted and is in agreement with the agency seeking the exception request to re-enroll the customer (if applicable), and
o in the case where re-enrollment is sought to offer training services, the justification as outlined above for customers exceeding the ITA life-time limit.
· Co-enrollment (TA #2):
o agreed upon services by each program and the timeline for those services,
o in the case where co-enrollment is sought to offer training services, the justification as outlined above for customers exceeding the ITA life-time limit.
· Failure to register for Selective Service, follow the guidelines provided in Technical Assistance memo #8.
· Youth with an income over the limit (policy #08-2002):
o specific information about the applicant, including family size and income and the barriers/ characteristics of the individual that necessitate WIA intervention, and
o the current number and percentage of non low-income youth registrants on the provider’s contract. This total includes all participants served during the program year.
Once the exception request is submitted, the WDC Project Manager will review the request to ensure that it is in compliance with various applicable WDC policies and/or Technical Assistance (TA) memos, complete the remainder of the form, and send the completed form back to the submitting WIA Program Manager. The WIA Program Manager will have the approved exception request filed in the customer’s case file.
Updated 9/12