ASSOCIATION
aim: to further the interests of those who enjoy long distance walking
EVENT NOTIFICATION FORM
See over for the criteria for your event to be included in Strider
Event Name:
LDWA Group: / Area:
Start date: / End date:
Distance: / Units:
Time limit:
Start time: / Start qualifiers:
Start Location:
Start GR: / Finish GR (if different):
Route:
Cost: / Cost qualifiers:
Cost notes:
General notes:
SEF accepted? / Cheque payable to:
Event Contact:
Address:
Tel. / Contact qualifiers:
Email: / Web:
Off the record (these details will not be published; please include your name and address/e-mail if you are not the contact named above):
I certify that:
(a)This event complies with the requirements of the Adventure Activities Licencing Regulations 2004.
(b)There is public liability insurance in force for this event (for non LDWA events only).
(c)This event complies with the LDWA 500 rule (i.e. No more than 500 starters).
Signed: Date: / Please return to:
Event Requirements
For an Event to be supported & publicised by the LDWA, the following requirements must be fulfilled
The event is mainly cross-country.
The event is not advertised as a race & the emphasis is on walking rather than jogging or running. Any event under UKA or TRA rules is considered to be a race.
There may be several routes, but at least one is 20 miles or more in length.
There must be at most 500 starters.
The event does not require entrants to obtain sponsorship
The event is organized with due regard to safety.
The event is organized with due regard to the environment.
The event is organized with due consideration for the local community & landowners.
The event complies with current legislation, in particular Adventure Activities Licensing Regulations.
There is adequate public liability insurance cover.
A risk assessment has conducted in respect of the event.
All entrants sign a declaration that they will observe the rules of the event & obey the country code.
Written consent of a parent or guardian is obtained for entrants under 18 years of age.
The entry fee is reasonable given the support & facilities provided.
The event finances are conducted in a proper manner.
The event is organized in a manner consistent with the Aims & Objects of the LDWA.
If your event is an overnight walk please ensure that there is some provision for those taking part to rest or sleep before they attempt to drive home.
Much fuller information & advice may be found in the booklet ‘Guidelines for Events’ which is available on the LDWA website (in The Library) or from the LDWA merchandising officer. This booklet includes information on the Adventure Activities Licensing Regulations legislation & Country Code etc.
Notes on Completion
The Event Notification Form is not only designed to assist you with remembering all the relevant detail but also to make the job of the Event Secretary easier.
If you have any difficulty with completion please do not hesitate to contact me. I am available to advise you on the presentation of your walk details in Strider. I am also available to give you advice on what date to hold your walk. This is particularly important so that your walk does not clash with another event in the same area as your own.
New Event organisers should make sure all relevant details are complete and accurate.
Annual Events:- The organisers need only alter the date/venue/cost etc. and all other boxes may be filled with the words "AS LAST YEAR" unless of course you want any alteration or addition to the information.
If your group/organisation has a web site please give some thought to including the url and or E mail address on the event notification form.
Please also note that there is a box to indicate whether or not you will accept the Standard Entry Form. Please ensure that you indicate as appropriate. If you do not indicate I shall assume that the SEF is not acceptable.
STRIDER CLOSING DATES
April Edition event details to Events Sec by 28th January.
August Edition event details to Events Sec by 28th May.
December Edition event details to Events Sec by 28th September.