2017. 7. 22.

Form 2

Event Implementation Plan

1.  Event Manager

Name:

Phone:

E-mail:

Note: Please provide contact information for the event manager, in order for staff at the Research Center ofHealth Physical Fitness and Sports to contact them on the event day.

2.  The Number of Users

Example

・The number of users including spectators: 120 persons (45 non-university members)

・The number of locker room users: XX males and XX females

・Please provide the total number of users including spectators (specify the number of non-university members) and locker room users.

・When there are a large number of people using the gymnasium locker rooms at the Liberal Artsand Sciences Building Area, make sure to reserve other locker rooms if necessary. (Capacity of the gymnasium locker rooms: around 100 for male, 50 for female)

3.  Schedule

・Please provide a schedule to use the sports facilities (from preparation to clean up time)

・To use multiple sports facilities, provide a schedule for each facility (including locker rooms, doors to be opened/closed, etc.).

・If you wish to use the sports facilities during nighttime or wish to use nighttime lightings, please specify the relevant facility name, time, and reasons for nighttime use.

  1. Details of the Event/Competition

・Provide specific information of the event/competition to be held at the sports facility. (Pictures and drawings may be used)

・If it is possible for the facility floors or walls to be damaged, please provide ways of how you will protect and prevent damage. (Example: When using chairs at the gymnasium, place a protective sheet on the floor)

・When using a signboard, provide the size and the location of the signboard.

5.  Participants' Means of Transportation

・Provide the expected participants' means of transportation.

・When means of transportation other than train and walking (bicycle, motorcycle, car, etc.) are expected, specify which parking spaces will be used. Parking on public roads and the parking spaces of the Research Center ofHealth Physical Fitness and Sports is strictly prohibited.

6.  Handling of the Participants

・When using the sports facilities at the Yamanoue area, arranging a watchperson on the public roads near the university is highly recommended (to prevent illegal parking).

・Provide measures against the violation of rules for use of the sports facilities such as smoking, parking, spectating from public roads, and entering the gymnasium with outdoor shoes, etc.

・Provide measures how to announce the rules for proper garbage disposal at the event/competition to the participants (the university garbage bins are not available).

  1. Response to the injured persons

・Provide measures for expected injuries during the event/competition. Contact numbers and procedures of the ambulance and medical institutions near the university are as follows.

・Medical institutions near the university

Nagoya University Hospital (052-741-2111)

Nagoya Daini Red Cross Hospital (052-832-1121)

・When calling an ambulance

Call directly 119 and then call the university security guard station (052-789-7917) to notify them that an ambulance is being called to the campus. The security guards may direct the ambulance to the location of the problem. In addition, contact the affiliated department of the university, if the injured person is a university member.

  1. Clean up

・Provide ways of clean up to restore the sports facilities to its original condition.

・State that the sports facilities including locker rooms and surrounding areas are to be cleaned up after the event/competition ends.

  1. Other

・Enter other information necessary to notify the Research Center ofHealth Physical Fitness and Sports (such as bringing in necessary items and equipment to the sports facilities). If there is no other information to notify the center, delete this section.

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