Evaluation Summary, Fiber Optic Cable Enhancements RFP-CM-071I1300160

3.020Award Process

3.021Method of Evaluation

A Joint Evaluation Committee, chaired by DTMB Purchasing Operations, will evaluate proposals.

3.022Evaluation Criteria

The following chart represents the scoring of the particular factors as located in the RFP.

Weight
1. / Statement of Work – Service Capabilities Article 1.104 / 35
2. / Statement of Work – Product Quality Article 1.104 / 25
3. / Statement of Work – Staffing Capabilities Article 1.201, Article 4.015, Templates and Resumes, Attachment 3 / 20
4. / Company Information – Article 4.014 / 5
5. / Prior Experience Article 4.014, Attachment 1 / 15
TOTAL / 100

Oral Presentation: A Bidder may be requested to make an oral presentation. Oral presentations provide an opportunity for the Bidder to clarify their proposal. If required, Purchasing Operations will schedule the oral presentation.

Site Visit: The State may conduct a site visit to tour and inspect the Bidder’s facilities. Purchasing Operations will schedule these visits, if required.

3.023Price Evaluation

Only those proposals receiving a score of eighty-five (80) points or more of the total maximum possible score will be considered for award.

All price proposals will be opened. However, prices will only be evaluated from those Bidders meeting the minimum point threshold. Evaluation of price proposals includes consideration for a Qualified Disabled Veteran Preference. Public Act 431 of 1984, as amended, establishes a preference of up to 10% for businesses owned by qualified disabled veterans meeting the minimum point threshold for passing.

3.024Award Recommendation

The award recommendation will be made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value will be determined by the Bidder meeting the minimum point threshold and offering the best combination of the factors stated in Section 3.022, and price, as demonstrated by its proposal
The solicitation Notice for the Fiber Optic Cable Enhancement project was received and/or downloaded by 143 companies through the Bid4Michigan system; of this total, 54 companies accessed the attachments, with two proposalsand one No-Bid response received.

The following Companies submitted proposals for this solicitation:

Western Tel-Com, Inc, and

Fiber Optic Mgmt LLC/dba TurnKey Network Solutions

Evaluation was completed by a Joint Evaluation Committee (JEC) of two scoring members and two non-scoring advisors.

Stan Paterson, DTMB Telecom Voting, Non-Voting Advisor

Chris Fink, DTMB Telecom Voting, Non-Voting Advisor

Christine Mitchell, DTMB Purchasing Voting, Non-Voting Advisor

Mike Breen, DTMB Financial Services Voting, Non-Voting Advisor

David Killian, Convergent Voting, Non-Voting Advisor

Christine Mitchell served as Buyer and Chair of JEC.

The evaluation summary is listed here below.

Statement of Work – Service Capabilities Article 1.104 - (35 Points Possible)

Criteria Reference –Article 1, Section 1.104, Service Capabilities

For the purpose of preparing proposals, Vendors should contemplate that the system will be installed and in operation by December 1, 2011. The hardware must be installed and fully operational by December 1, 2011. These deliverables are not all inclusive. Contractors may propose other deliverables

A.Business Requirements

The selected vendorand their supplier shall be a State of Michigan licensed and/or registered company and have been actively engaged in supplying and installing similar type systems for a period of ten years.

Deliverables

This RFP requires the vendor and their supplier to provide names, addresses and project details of similar systems which they have installed.
A certified or authenticated financial statement dated within ninety (90) days (the most recently completed business quarter) prior to the opening of bids. The owner may require that any items on such statements be further verified.
A list of present contracts, including dollar values, percentage of completion and the names of all owners involved.
A statement regarding past, present or pending litigation with an owner.

Acceptance Criteria

High-level acceptance criteria for Document Deliverables and Software Deliverables are listed in Section 1.501.

All deliverables in the Business Requirements section above must be provided by the vendor. The criteria are that the vendor shall provide proof of their ability to successfully implement and complete projects similar to the work specified in this RFP and that the vendor demonstrates their financial responsibility and sustainability…

Comments:

__Provided relevant, similar and current project details as required. Size of presented projects is similar or larger than what is required to indicate relevancy. Provided certified financial statement and list of current contracts. No outstanding litigation.

Western Tel-Com_35_Points/35

Statement of Work – Product Quality Article 1.104 - (25 Points Possible)

Criteria Reference - Article 1, Section 1.104, Product Quality

B.Hardware

The vendor awarded the contract shall provide all materials, equipment, miscellaneous parts, labor, tools and test sets required to successfully complete this project according to the specifications and construction drawings.

Information Transport System Description

Materials: All materials shall be new and unused. The vendor awarded the project must submit product specification sheets for the cable, patch panels, connectors, splice trays and closures for approval prior to use for construction. The optical cable will be single mode all-dielectric filled cable and single-armored jacketed. The fiber optic cable must adhere to NEC 770-50 for cable marking. Where applicable, material must be Underwriter Laboratories (UL) approved or UL listed.

2. All fiber strands must be usable fibers and meet manufacturer’s specifications…

Comments:

Provided well-detailed narrative of work to be completed, materials to be utilized, and staff involved in completion. Provided preliminary Project Plan as required.

Western Tel-Com_25__Points/25

Statement of Work – Staffing Capabilities Article 1.201, Article 4.015, Templates and Resumes, Attachment 3 - (20 Points Possible)

Criteria Reference - Staffing Capabilities Article 1.201, Article 4.015, Templates and Resumes, Attachment 3

A.Contractor Staff

The Contractor will provide resumes in the attached Personnel Resume templates (Attachment 3) for staff, including subcontractors, who will be assigned to the Contract, indicating the duties/responsibilities and qualifications of such personnel, and stating the amount of time each will be assigned to the project. The competence of the personnel the Contractor proposes for this project will be measured by the candidate’s education and experience with particular reference to experience on similar projects as described in this Statement of Work. The Contractor will commit that staff identified in its proposal will actually perform the assigned work.

Contractor must provide a list of all subcontractors, including firm name, address, contact person, and a complete description of the work to be contracted. Include descriptive information concerning subcontractor’s organization and abilities.

The Contractor will identify a Single Point of Contact (SPOC). The duties of the SPOC shall include, but not be limited to:

supporting the management of the Contract,
facilitating dispute resolution, and
advising the State of performance under the terms and conditions of the Contract…

Comments:

_Completed Resume templates, provided Organization Chart, presented staff with relevant qualifications and certifications.__Provided commitment letters for key personnel.______

Western Tel-Com_20_Points/20

Company Information – Article 4, Section 4.014 - (5 Points Possible)

Criteria Reference - Article 4.014

…The State will include in its evaluation the relevancy of the experience, compatibility of the experience to the current solicitation and the performance record of the experience. The State reserves the right to verify all submissions and perform further background checks of experience and performance. Background or reference checks might include other prior experiences not submitted as a response to this section…

Comments:

Complete and relevant.______

Western Tel-Com__5__Points/5

Prior Experience Article 4, Section 4.014, Attachment 1 - (15 Points Possible)

Criteria Reference –Article 4, 4.014, Attachment 1 Template

Describe three prior experiences considered relevant to your firm’s ability to successfully manage a contract as defined in this RFP. Include sufficient detail to demonstrate the relevance of this experience. Experiences should include project/client description, cost, starting and completion dates, name, address, and phone number of the responsible official of the customer organization who may be contacted.

Comments:

_Well-Detailed and Complete.______

Western Tel-Com15_Points/15

Total Points all Categories

Western Tel-Com_100_Points/100

Statement of Work – Service Capabilities Article 1.104 - (35 Points Possible)

Criteria Reference – Article 1, Section 1.104, Service Capabilities

A.Business Requirements

Deliverables

This RFP requires the vendor and their supplier to provide names, addresses and project details of similar systems which they have installed.
A certified or authenticated financial statement dated within ninety (90) days (the most recently completed business quarter) prior to the opening of bids. The owner may require that any items on such statements be further verified.
A list of present contracts, including dollar values, percentage of completion and the names of all owners involved.
A statement regarding past, present or pending litigation with an owner.

Acceptance Criteria

High-level acceptance criteria for Document Deliverables and Software Deliverables are listed in Section 1.501.

Comments:

Provided relevant, similar and current project details as required. Size of presented projects not large enough to be comparable to this project. No financial statement provided or list of present contracts. Has no litigation.

TurnKey_29_Points/35

Statement of Work – Product Quality Article 1.104 - (25 Points Possible)

Criteria Reference - Article 1, Section 1.104, Product Quality

B.Hardware

Information Transport System Description

Materials: All materials shall be new and unused. The vendor awarded the project must submit product specification sheets for the cable, patch panels, connectors, splice trays and closures for approval prior to use for construction. The optical cable will be single mode all-dielectric filled cable and single-armored jacketed. The fiber optic cable must adhere to NEC 770-50 for cable marking. Where applicable, material must be Underwriter Laboratories (UL) approved or UL listed.

2. All fiber strands must be usable fibers and meet manufacturer’s specifications…

Comments:

_ Provided confirmation of work to be completed, materials to be utilized, and staff involved in completion. No preliminary Project Plan provided.______

______

TurnKey_23_Points/25

Statement of Work – Staffing Capabilities Article 1.201, Article 4.015, Templates and Resumes, Attachment 3 - (20 Points Possible)

Criteria Reference - Staffing Capabilities Article 1.201, Article 4.015, Templates and Resumes, Attachment 3

A.Contractor Staff

The Contractor will provide resumes in the attached Personnel Resume templates (Attachment 3) for staff, including subcontractors, who will be assigned to the Contract, indicating the duties/responsibilities and qualifications of such personnel, and stating the amount of time each will be assigned to the project. The competence of the personnel the Contractor proposes for this project will be measured by the candidate’s education and experience with particular reference to experience on similar projects as described in this Statement of Work. The Contractor will commit that staff identified in its proposal will actually perform the assigned work.

The Contractor will identify a Single Point of Contact (SPOC). The duties of the SPOC shall include, but not be limited to:

supporting the management of the Contract,
facilitating dispute resolution, and
advising the State of performance under the terms and conditions of the Contract…

Comments:

Completed Resume templates, provided Organization Chart, presented staff with relevant qualifications and certifications.__No commitment letters included. __Detailed experience for technical lead incrementally less than stated requirement. ______

TurnKey__17_Points/20

Company Information – Article 4, Section 4.014 - (5 Points Possible)

Criteria Reference - Article 4.014

Comments:

Complete and relevant.______

______

TurnKey__5___Points/5

Prior Experience Article 4, Section 4.014, Attachment 1 - (15 Points Possible)

Criteria Reference – Article 4, 4.014, Attachment 1 Template

Comments:

_ Well-Detailed and Complete.___Failed to include cost detail for project experience.______

TurnKey13_Points/15

Total Points all Categories

TurnKey_87_Points/100

Total Points Technical – Western - __100__

Total Points Technical – TurnKey - 87_

Pricing:

Single Mode Fiber Cable with splicing and terminations; 2. Remaining Material; and 3. Labor, and are to include totals for all cable work detailed in drawings (Attachment 5).

Western Tel-Com / TurnKey
Single Mode Fiber Cable + splicing & terminations / $127,000.00 / $133,122.81
Remaining Material / $20,000.00 / $43,140.57
Labor / $132,000.00 / $165,550.23

Clarifications:

Clarification was sought, and obtained, from Western Tel-Com to confirm unit of measure for Attachment 5, labor rates, as “hour”/per hour rates. (See attached).

Clarification was also sought, and obtained, from Western Tel-Com to confirm that in the event of conflict between the materials list, proposal narrative and drawings; the work will be completed to the drawings as stated, with no increase in cost. (See attached).

Award recommendation is made to:

Western Tel-Com via a Contract Change Notice to Contract 071B8200297 adding this statement of work at this pricing, as the necessary funds and scope are on the existing contract. The Request for Proposal scope of work and pricing will be included in the executed change notice, reflecting an additional cost savings to the state.